City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, October 19, 2021

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on October 5, 2021. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Utilities-Electric Division. (Rob Neely)
   2. Human Resources:
      1. Request permission to accept the resignation of three employees in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to hire an employee in the City Clerk’s Office. (Braxton Tullos)
      3. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      4. Request permission to hire an employee in the Oxford Animal Resource Center Department. (Braxton Tullos)
      5. Request permission to accept the resignation of employees in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to promote employees in the Environmental Services. (Braxton Tullos)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   4. Travel Requests:
      1. Request permission for the Municipal Court Clerk to attend the Municipal Court Clerk’s Leadership Conference in Starkville, MS on November 3-5, 2021 at no cost to the City. (Donna Fisher)
      2. Request permission for the Sales Manager to attend the MS Society of Association Executives 2021 Fall Conference in Natchez, MS on November 8-10, 2021 at an estimated cost of $872.00. (Hayden Guest)
      3. Request permission for an employee to attend the TVPPA Pre-Apprentice Assessment Workshop in Jackson, TN on November 7-13, 2021 at an estimated cost of $2,313.00. (Rob Neely)
7. Consider a Resolution recognizing October 29, 2021, as Arbor Day in Oxford.
8. Update from Visit Oxford. (Kinney Ferris)
9. Announce vacancies on the Tree Board.
10. Approve an appointment to the Mayor’s Council on Disabilities.
11. Request permission to accept a grant from the Bissell Pet Foundation in the amount of $1,400.00 for the benefit of the Oxford Animal Resource Center. (Nicole Young)
12. Request permission and authorize the General Manager to sign a Letter of Intent with 7-States Power to pursue MDEQ and TVA grants associated with the EV Fast Charging Station. (Rob Neely)
13. Appeal of Planning Commission decision on Case #2788-SPI Oxford Commons, LLC (Lloyd Wade), request for a Special Exception for a Recreational Use, Commercial-Indoor and Outdoor: Districts Allowed for property located at Ed Perry Blvd., being further identified as PPINs 4706 & 4707. (Ben Requet)
14. Request approval of a Preliminary and Final Plat for Case #2800, David Blackburn, for “The Summit, Phase 2, Lot 1”, for property located at Ed Perry Blvd., being further identified as PPINs 4705, 4706, 4707, 4712, and 38712. (Ben Requet)
15. Request approval of a Final Plat Amendment for Case #2797-LT2, LLC, for “The Grove at Grant Oaks, Phase 5”, for property located at 325 Fazio Drive, being further identified as PPIN 8949. (Gray Parker)
16. Request approval of a Final Plat Amendment for Case #2798, Lucius and Kathryn Sams, for “The Refuge of Oxford, Lots 7 & 8”, for property located at 107 Refuge Hill Road, being further identified as PPIN 28619. (Robert Baxter)
17. Request permission to accept a donation of Narcan from MississippiCare. (Jeff McCutchen)
18. Request permission to accept a donation of candy from Kroger for community Halloween events. (Jeff McCutchen)
19. First reading of a proposed Ordinance amending Chapter 102, Article XX, Sections 638(b) and 650(7), Event Permits. (Jeff McCutchen)
20. Request permission to approve a Parade/Assembly permit for the North Central MS Board of Realtors to host the annual Christmas Parade on Monday, December 6, 2021 (alternate weather date of Tuesday, December 7, 2021) from 3:00pm until 8:00pm. (Jeff McCutchen)
21. Request permission to allow Code Enforcement to cut the grass at 627 Piedmont at a cost of $200.00 and authorize the City Clerk to add the cost to the 2021 tax roll for said property. (Jeff McCutchen)
22. Request permission for uniformed officer(s) to work details at Walmart for Black Friday on November 24-25, 2021 from 10:00am-10:00pm and December 24-25, 2021 from 4:00pm-10:00pm at a rate of $35.00 per hour. (Jeff McCutchen)
23. Request permission to approve a list of budget re-allocations and amendments for FY 2020-2021. (Ashley Atkinson)
24. Request permission to advertise for bids for the Municipal Depository for years 2022-2025. (Ashley Atkinson)
25. Authorize the City Clerk to request the annual disbursement from the Oxford Reserve & Trust Fund throughGlenmede. (Ashley Atkinson)
26. Consider a change order for additional contract time for the Conference Center Roof Project. (Reanna Mayoral)
27. Consider a contract with Precision Engineering for professional services for the design of a connector road from Pegues Road to Commonwealth Blvd. (Reanna Mayoral)
28. Consider a request from ICM to close a portion of sidewalk on Van Buren for an extended period due to construction at St. Peter’s Episcopal Church. (Reanna Mayoral)
29. Consider an MOA with the MS Department of Transportation Commission concerning the intersection of MS State Route 7 and University Avenue. (Bart Robinson)
30. Consider a Resolution of Intent for Tax Increment Financing in conjunction with Colonnade Crossing. (Bart Robinson)
31. Consider an executive session.
32. Recess to meet on Monday, October 25th at 1:00pm.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.