City of Oxford Board of Aldermen Meeting Agenda – Tuesday, November 16, 2021

Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Recognize the OHS Track team for winning the State Championship.
5. Authorize the approval of the minutes of the Recess Meeting on October 25, 2021 and the Regular Meeting on November 2, 2021. (Ashley Atkinson)
6. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
7. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare a vehicle surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
      2. Request permission to declare equipment surplus in the Oxford Park Commission and authorize its disposal. (Seth Gaines)
   2. Human Resources:
      1. Request permission for Kenziee Rogers, Kody Hunter, Evelyn Seay, and Bayley Jones to intern with the Oxford Police Department for the Spring semester. (Jeff McCutchen)
      2. Request permission to hire two full-time Patrol Officers in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to hire two part-time Communications Officers in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to promote an employee in the Oxford Fire Department. (Braxton Tullos)
      5. Request permission to hire a part-time Firefighter in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to hire five employees in the Oxford Fire Department. (Braxton Tullos)
      7. Request permission to accept the resignation of an employee in the Development Services-PlanningDepartment. (BraxtonTullos)
      8. Request permission to promote an employee in the Oxford Conference Center Department. (Braxton Tullos)
      9. Request permission to accept the resignation of an employee in the Oxford Animal Resource Center. (Braxton Tullos)
      10. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      11. Request permission to approve a list of unpaid volunteers for the Oxford Animal Resource Center. (Braxton Tullos)
      12. Request permission to promote an employee in the Oxford Animal Resource Center. (Braxton Tullos)
      13. Request approval for Yubo Song, Peter Binder, Belinda Harrett, Michael Levy, Eli McMain, John Harrett, and Courtney Grimes to serve as unpaid volunteers for the Oxford Police Department-Citizens Assisting Police (CAP) Program. (Matt Davis)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request approval of Javius Corner as a taxi driver for Oxford Yellow Taxi. (Matt Davis)
      3. Request permission to accept a donation of $500.00 from Home Depot for the benefit of the Oxford Police Department. (Jeff McCutchen)
   4. Travel Requests:
      1. Request permission for two officers to attend MTOA SWAT School on November 29- December 10, 2021 in Holly Springs, MS at an estimated cost of $600.00. (Jeff McCutchen)
      2. Request permission for an officer to attend MTOA SWAT School Instructor Development Program on November 29-December 10, 2021 in Holly Springs, MS at no cost to the City. (Jeff McCutchen)
      3. Request permission for the Chief of Police to attend the 2022 Winter Chief Conference on December 14-17, 2021 in Ridgeland, MS at an estimated cost of $951.00. (Jeff McCutchen)
      4. Request permission for an Oxford Utilities’ employe to attend the TVPPA Board Meeting in Chattanooga, TN on December 6, 2021 at an estimated cost of $160.00. (Rob Neely)
8. Adopt a Resolution of Appreciation for Tom Sharpe.
9. Authorize appointments to the Tree Board.
10. Authorize appointments to the Affordable Housing Commission.
11. Recognize the Oxford Park Commission for their MRPA Awards from the 2021 State Conference. (Seth Gaines)
12. Discuss the recommendation of the proposed splash pad and type of water system. (Seth Gaines)
13. Request permission for the Oxford Animal Resource Center to use the fenced area in front of City Hall for Santa’s “Pictures with Pups” on December 4, 2021 from 11:00am-3:00pm. (Kelli Briscoe)
14. Consider an appeal of the Planning Commission denial of Case #2806-Yellow Leaf Construction for a request for a Variance from Section 5.7.6.2-Buffers for property located at 1016 Molly Barr Road, being further identified as PPIN 5030. (Gray Parker)
15. Request permission to approve the Proclamation of State Holidays as issued by the Governor’s Office declaring City offices to be closed for Thanksgiving on November 25-26, for Christmas on December 23-24, and New Year’s Eve on December 31, 2021.
16. Request permission to accept the reverse auction bids for equipment and trucks for the Environmental Services Department. (Amberlyn Liles)
17. Second Reading and Public Hearing on a proposed Ordinance amending Chapter 118, Sections 19, 22, 23, and 25, and adding Section 33, Designated Downtown Pickup Locations. (Matt Davis)
18. Request permission to approve a Parade/Assembly Permit for the Oxford Pride/Isom Center to host the Oxford Pride Parade on Saturday, April 30, 2022 from 2:00pm-3:00pm. (Jeff McCutchen)
19. Request permission to approve a Parade/Assembly permit for Visit Oxford to use the City Hall Plaza area on Friday, November 26, 2021 from 10:00am -10:00pm for Black Friday shopping and promotional events. (Jeff McCutchen)
20. Request permission to approve a Parade/Assembly permit for Visit Oxford to have carriage rides for the Holly Jolly Holidays Events on December 4 and 11, 2021. (Jeff McCutchen)
21. Request permission for uniformed officers to work the Fox Sports Big Noon Kickoff Show on Friday, November 19, 2021 from 11:00am to Saturday, November 20, 2021 at 2:00pm at an hourly rate of $35.00. (Jeff McCutchen)
22. Request permission to authorize the General Manager and/or the Mayor to sign the Power Supply Flexibility Agreement with TVA. (Rob Neely)
23. Request permission to authorize Oxford Utilities’s engineering consultant, Allen and Hoshall, to develop a Request for Qualifications (RFQ) for the Power Supply Flexibility Program. (Rob Neely)
24. Request approval of a Preliminary and Final Plat for Case #2745-Royal Group, LLC, for “Highway 30 Convenience Store Subdivision” for property located at 86 Hwy 30, being further identified as PPIN36692. (Gray Parker)
25. Request approval of a Preliminary Plat for Case #2809-Larry McAlexander, for “Evergreens Subdivision-Phase IV” for property located North of the intersection of George G. “Pat” Patterson Parkway and Old Sardis Road, being further identified as PPIN 23656. (Robert Baxter)
26. Request approval of a Final Plat Amendment for Case #2810-Lee and Sophie Hays for “Rosemont- Lots 7 & 8”, for property located at 112 and 114 Rosemont Loop, being further identified as PPINs 34342 and 34343. (Robert Baxter)
27. Request approval of a Final Plat Amendment for Case #2811-JC Enterprises, LLC for “MSL Oxford Subdivision, Lot 1” for property located at OUS Drive, being further identified as PPIN 36364. (Robert Baxter)
28. Consider Supplemental Agreement #1 for additional contract time and no additional cost for the East Jackson Sidewalk Improvement Project (MDOT LPA Project Number STP-8578- 00(001)LPA/106610-702000. (Reanna Mayoral)
29. Consider the purchase of a backhoe from state contract for the Development Services-Street Department. (Reanna Mayoral)
30. Consider the Emergency Purchase of materials not available on annual bid. (Reanna Mayoral)
31. Consider the bids received for the Alexa and Corley Beth Inlet Repair Project. (Reanna Mayoral)
32. Consider an Interlocal Agreement with Lafayette County for debt service for the TIF Bonds related to the Colonnade Crossing TIF Plan. (Bart Robinson)
33. Consider an MOA with MDOT for improvements on Molly Barr Road and Highway 30 as required for the Colonnade Crossing TIF Plan. (Bart Robinson)
34. Consider the Development and Reimbursement Agreement for the Colonnade Crossing TIF Plan. (Bart Robinson)
35. First Reading, Public Hearing, and Potential Vote on a proposed Ordinance amending Chapter 34, Article III-Sound, of the Code of Ordinances for the City of Oxford.
36. Consider a proposal from Elliott & Britt Engineering for services related to the City Hall Pocket Park. (Bart Robinson)
37. Consider an executive session.
38. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.