City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, May 17, 2022

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on May 3, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
      2. Request permission to declare equipment surplus in the Oxford Police Department- Parking Division and authorize its disposal. (Matt Davis)
      3. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Matt Davis)
   2. Human Resources:
      1. Request permission to approve a salary adjustment for an employee in the Development Services-Building Department. (Braxton Tullos)
      2. Request permission to hire eight Part-Time employees in the Historic Properties Department. (Braxton Tullos)
      3. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire an employee in the Oxford Police Department-Parking Division. (Braxton Tullos)
      6. Request permission to accept the resignation of two employees in the Buildings & Grounds Department. (Braxton Tullos)
      7. Request permission to promote an employee in the Buildings & Grounds Department. (Braxton Tullos)
      8. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      9. Request permission to hire two employees in the Oxford Utilities-Electric Division. (Braxton Tullos)
      10. Request permission to accept the retirement of an employee in the Oxford Fire Department. (Braxton Tullos)
      11. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      12. Request permission to approve salary adjustments for two employees in the City Clerk’s Office for the completion of the Municipal Clerk’s Certification Program. (Braxton Tullos)
      13. Request permission to promote an employee in the City Shop Department. (Braxton Tullos)
      14. Request permission to accept the resignation of an employee at the ARC. (Braxton Tullos)
      15. Request permission to promote an employee at the ARC. (Braxton Tullos)
      16. Request permission to advertise for a Municipal Court Clerk. (Braxton Tullos)
      17. Request permission to promote an employee at the Oxford Police Department. (Braxton Tullos)
      18. Request permission to hire an employee in the Oxford Utilities-Water & Sewer Division. (Braxton Tullos)
      19. Request permission to accept the resignation of an emplovee in the Oxford Police Department. (Braxton Tullos)
      20. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adiustment Policv. (Rob Neelv)
      2. Adopt a proclamation for Bicycle Month.
      3. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for five employees to attend CIT training at Communicare on May 23- 27, 2022 in Oxford at no cost to the City. (Jeff McCutchen)
      2. Request permission for two employees to attend Leadership Tactics and Strategies Course on June 6-8, 2022 in Oxford at no cost to the City. (Jeff McCutchen)
      3. Request permission for eight employees to attend MLEOA Summer Conference on June 12-17, 2022 in Biloxi, MS at an estimated cost of $2,350.88. (Jeff McCutchen)
      4. Request permission for twelve employees to attend SWAT Training on May 16-18, 2022 in Port Gibson, MS at an estimated cost of $2,164.00. (Jeff McCutchen)
      5. Request permission for three employees to attend the ARMS User Conference 2022 on June 8-10, 2022 in Memphis, TN at an estimated cost of $2,985.10. (Jeff McCutchen)
      6. Request permission for an employee to attend Accident Reconstruction Level 1 Training on June 6-17, 2022 in Oxford at an estimated cost of $750.00 (registration only). (Jeff McCutchen)
      7. Request permission for the Municipal Judge to attend the MS Court Judge’s Seminar on June 1-3, 2022 in Biloxi, MS at no cost to the City. (Donna Fisher-Driver)
      8. Request permission for two Wastewater Treatment Plant employees to attend the MWPCOA Wastewater Certification Short Course in Senatobia, MS on June 13-17, 2022 at an estimated cost of $680.00. (Rob Neely)
      9. Request permission for two employees to attend the NEW Leadership Mississippi Summit in Jackson, MS on June 8-9, 2022 at an estimated cost of $750.00.
      10. Request permission for an employee to attend the MSRWA Annual Management and Technical Conference in Biloxi, MS on June 1-3, 2022 at an estimated cost of $1,234.00. (Rob Neely)
7. Request permission to adopt a Resolution Declaring the Intention of the Mayor and Board of Aldermen of the City of Oxford to either issue Combined Water & Sewer Revenue Bonds of said City, issue a Revenue Bond of said City for sale to the MS Development Bank or enter into a loan with the MS Development Bank, all in a total aggregate principal amount of not to exceed four million ($4,000,000.00) for the purpose of acquiring, constructing, enlarging, improving, repairing, and/or extending the combined waterworks and sewer system of said City; and for related purposes. (Sue Fairbank)
8. Request permission to adopt a Resolution hiring required legal counsel and an independent registered municipal advisor in connection with the sale and issuance by the City of Oxford, Mississippi of either combined Water & Sewer System Revenue Bonds of said City of a Revenue Bond of said City for sale to the MS Development Bank or the execution and delivery of the documents necessary to secure a loan with the MS Development Bank, all in an aggregate principal amount not to exceed four million dollars ($4,000,000.00); and for related purposes. (Sue Fairbank)
9. Consideration of the FY 2022-2023 Interlocal Agreement for the Funding of Early Childhood and Reading Development.
10. Request permission to approve a Restaurant Consumption Permit (Brown Bag) for Alexandra Santiago for The Sleepy Cactus. (Jeff McCutchen)
11. Request permission to accept the donation of 64 t-shirts from The Ink Spot for Oxford Police Department’s Camp Cops. (Jeff McCutchen)
12. Request permission to transfer ownership of abandoned firearms to the Oxford Police Department as per the forfeiture order by the Oxford Municipal Court. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly Permit for City Grocery’s 30th Anniversary event. (Jeff McCutchen/Nadia Thornton)
14. First Reading of a proposed Ordinance, for Case #2865, amending Articles 3 & 10 of the Land Development Code. (Ben Requet)
15. Third Reading and Vote on a proposed Ordinance, for Case #2856, to amend Articles 2, 3, and 5 of the Land Development Code. (Ben Requet)
16. Request approval of a Preliminary and Final Plat for Case #2864, Mid-States Petroleum, LLC for “Mid-States Petroleum Subdivision” for property located at F. D. “Buddy” East Parkway, being further identified as PPIN 9145. (Robert Baxter)
17. Third Reading and Vote on a proposed Ordinance amending Chapter 2-Administration, Article II- The Mayor and Board of Aldermen, Division I-Generally, Section 2-24-Officers & Employees- Appointment and Adding Section 2-30-To Abolish the Municipal Election Commission and to Establish an Agreement with the Lafayette County Circuit Clerk’s Office to have the County Election Commissioners conduct Municipal Elections. (Ashley Atkinson)
18. Request permission to adopt a resolution naming Preston Taylor the Voting Delegate and John Morgan as the Alternate Delegate for the MML 2022 Election on June 28th, 2022. (Ashley Atkinson)
19. Consider the recommendation from the Transit Commission for Transit Management and authorize a contract for Transit Management Services for the Oxford-University Transit System. (Mark Levy)
20. Consider bids received for the construction of the City Hall Pocket Park. (Mark Levy)
21. Request permission to advertise for a Micro-surface Pavement Preservation Project. (Reanna Mayoral)
22. Request permission to approve the 2022 Interlocal Agreement with Lafayette County for On-Call Public Transportation Services. (Bart Robinson)
23. Consider a request to allow Square Jam 2022 on October 14, 2022. (Bart Robinson)
24. Consider an annexation request for Grand Oaks, Phase VII. (Bart Robinson)
25. Consider an executive session.
26. Adjourn.