City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, February 21, 2023

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Update: Meeting has been moved to the Oxford Conference Center.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on February 7, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
      2. Request permission to declare equipment surplus in the Oxford-University Transit Department and authorize its disposal. (Donna Zampella)
      3. Request permission to declare equipment surplus in the Development Services-Street Department. (Reanna Mayoral)
   2. Human Resources:
      1. Request permission to hire an employee in the Development Services-Building Department. (Braxton Tullos)
      2. Request permission to accept the resignation of a Part-Time employee in the Oxford Fire Department. (Braxton Tullos)
      3. Request permission to hire an employee in the Oxford Utilities-Water & Sewer Division. (Braxton Tullos)
      4. Request permission to accept the resignation of a Part-Time employee in the Municipal Court Department. (Braxton Tullos)
      5. Request permission to approve the transfer and salary adjustment of an employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to accept the resignation of a Part-Time Double Decker Bus Driver. (Braxton Tullos)
      7. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to hire three employees in the Oxford Police Department. (Braxton Tullos)
      10. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      11. Request permission to hire an employee in the City Shop Department. (Braxton Tullos)
      12. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. OPC Quarterly Report
      2. Request permission to accept a donation of $2,000.00 from Keep America Beautiful/Keep MS Beautiful for travel expenses for Environmental Services. (Amberlyn Liles)
      3. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      4. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for three employees to attend the 2023 BOAM Summer Conference in Gulfport, MS on June 12-16, 2023 at an estimated cost of $2,559.90. (Jonathan Mizell)
      2. Request permission for four employees to attend the 2023 Spring SWANA Conference in Biloxi, MS on April 4-6, 2023 at an estimated cost of $736.00. (Amberlyn Liles)
      3. Request permission to send three employees to the 2023 Waste Expo Conference in New Orleans, LA on May 1-4, 2023 at an estimated cost of $1,025.76. (Amberlyn Liles)
      4. Request permission to send an employee to the 2023 Keep America Beautiful National Conference in Washington DC on February 20-23, 2023 at an estimated cost of $2,226.83 ($2,000.00 is provided by a donation from Keep America Beautiful). (Amberlyn Liles)
      5. Request permission for two employees to attend PIO Training on February 27, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      6. Request permission for eight employees to attend the MASRO 2023 Conference on July 9-14, 2023 in Biloxi, MS at an estimated cost of $2,704.00. (Jeff McCutchen)
      7. Request permission for an employee to attend AAIR Training on February 20-21, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      8. Request permission for three employees to attend the 40 Hour Basic Dispatcher Course on March 27-31, 2023 in Oxford at an estimated cost of $1,185.00 (registration only). (Jeff McCutchen)
      9. Request permission for an employee to attend Law Dog training on March 14-16, 2023 in Tupelo, MS at no cost to the City. (Jeff McCutchen)
      10. Request permission for an employee to attend the Roadway Safety Program training on March 15, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      11. Request permission for three employees to attend the AAIR training on February 22-23, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      12. Request permission for an employee to attend the Roadway Safety Program training on March 14, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      13. Request permission for four employees to attend the Fire Department Training Network in Indianapolis, IN on May 14-17, 2023 at an estimated cost of $2,500.00. (Joey Gardner)
      14. Request permission for two employees to attend training at The Crossroads in Corinth, MS on March 31-April 2, 2023 at an estimated cost of $800.00. (Joey Gardner)
      15. Request permission for the Deputy Chief to attend four Executive Fire Officer classes at the Fire Academy during this calendar year. (Joey Gardner)
      16. Request permission to approve two employees to attend the ASPCA Animal Care Expo 2023 in New Orleans, LA on April 2-6, 2023 at an estimated cost of $2,100.00. (Kelli Briscoe)
7. Approve an appointment to the Oxford School Board.
8. Consider an appeal of the Historic Preservation Commission’s decision on Case #700, a request to demolish the existing house at 1431 South 10th Street and build a new house. (Kate Kenwright)
9. Request approval for a Final Plat Amendment for Case #2930, “Heritage Center Subdivision, Lots 28 & 29”, located on Galleria Lane, being further identified as PPINs 21057 & 21056. (Kate Kenwright)
10. Request approval of a Preliminary and Final Plat (Amended) for Case #2916, Oxford Commons Lots, LLC, for “The Crossing at Oxford Commons”, for property located at Commonwealth Boulevard, being further identified as PPINs 4958, 39807, 39475, 40363-40367, 40715-40743, 41200-41211, 40311, and 40381-40387. (Robert Baxter)
11. OPC Annual Report for 2022. (Seth Gaines)
12. Consider a request to convert the Avent Park Tennis Courts to Pickleball Courts. (Seth Gaines)
13. Request permission to approve a subscription to LexisNexis for the Municipal Court. (Nickie Denley)
14. Request permission to accept the quote for Workers Comp Insurance for the Oxford-University Transit Department. (Donna Zampella)
15. Request permission to advertise for proposals for the 2023 Holly Jolly Holidays Project at mTrade Park. (Kinney Ferris)
16. Request permission to approve a Parade/Assembly permit for the Oxford Skateboarding Association. (Jeff McCutchen)
17. Request approval of the Oxford Fire Department Paramedic School Reimbursement Policy. (Joey Gardner)
18. Request permission to apply for a $200,000.00 grant through the MS Office of Homeland Security. (Shane Fortner)
19. Request permission to accept the Cigarette Litter Prevention Grant from Keep America Beautiful, in the amount of $20,000.00. (Amberlyn Liles)
20. Request permission to approve a list of budget amendments & re-allocations. (Ashley Atkinson)
21. Consider a professional services contract with Williams Engineering for construction inspection and testing for the Brittany Woods Connector Road project. (Reanna Mayoral)
22. First Reading of a proposed Ordinance enlarging, extending, and defining the corporate limits and boundaries of the City of Oxford, Lafayette County, Mississippi; specifying the improvements to be made in the annexed territory and the municipal or public services to be rendered therein; and for other purposes related thereto.
23. Consider an executive session.
24. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.