City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, June 6, 2023

Regular Meeting is June 6, 2023 at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on May 16, 2023 and the Recess Meeting on May 30, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
   2. Grants:
      1. Request permission to accept a Homeland Security Grant, #20HS286R, in the amount of $95,000.00. (Shane Fortner)
      2. Request permission to modify the performance measures of the FY2023 405D Alcohol and Drug Impaired Driving Grant. (Jeff McCutchen)
   3. Human Resources:
      1. Request permission to hire an employee in the mTrade Park Department. (Braxton Tullos)
      2. Request permission to promote an employee in the mTrade Park Department. (Braxton Tullos)
      3. Request permission to hire two Part-Time employees in the Development Services Department. (Braxton Tullos)
      4. Request permission to hire an employee in the Development Services Department. (Braxton Tullos)
      5. Request permission to hire two Seasonal employees in the Environmental Services Department. (Braxton Tullos)
      6. Request permission to promote an employee in the Environmental Services Department. (Braxton Tullos)
      7. Request permission to approve a step increase for an employee in the Environmental Services Department. (Braxton Tullos)
      8. Request permission to approve the retirement of an employee in the Buildings & Grounds Department. (Braxton Tullos)
      9. Request permission to approve the resignation of an employee in the City Shop. (Braxton Tullos)
      10. Request permission to accept the retirement of an employee in the Oxford Police Department. (Braxton Tullos)
      11. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Adopt a Proclamation honoring the 248th Birthday of the US Army.
      3. Request permission to accept a donation from Nicholas Air, in the amount of $12,000.00, for the benefit of the Oxford Police Department. (Jeff McCutchen)
      4. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend a 6 month online Excel training course through the University of MS Office of Professional Development & Lifetime Learning at a cost of $595.00. (Ashley Atkinson)
      2. Request permission for an employee to attend the Two-Day Rural Volunteer Management Training in Jackson, MS on June 20-21, 2023 at an estimated cost of $391.00. (Marlee Carpenter)
      3. Request permission for five employees to attend the National Law Fit Challenge on June 29-July 1, 2023 in Rankin County at an estimated cost of $2,482.04. (Jeff McCutchen)
      4. Request permission for two employees to attend Criminal Patrol and Drug Interdiction training on September 5-6, 2023 in Senatobia, MS at an estimated cost of $700.00. (Jeff McCutchen)
      5. Request permission for an employee to attend the Violent Criminal Apprehension Program on June 15, 2023 in Hoover, AL at no cost to the City. (Jeff McCutchen)
      6. Request permission for an officer to attend the ROCIC Homicide Conference on September 10-14, 2023 in Chattanooga, TN at an estimated cost of $841.00. (Jeff McCutchen)
      7. Request permission for an employee to attend Accident Reconstruction Level II training on October 23-November 2, 2023 in Pearl, MS at an estimated cost of $1,000.00 (registration only). (Jeff McCutchen)
      8. Request permission for an employee to attend Accident Reconstruction Level III training on November 27-December 7, 2023 in Pearl, MS at an estimated cost of $1,000.00 (registration only). (Jeff McCutchen)
      9. Request permission for the General Manager to attend the TVPPA Valley Rally in Washington, DC on July 17-19, 2023 at an estimated cost of $912.00. (Rob Neely)
      10. Request permission for three ARC employees to attend the Best Friends National Animal Conference on August 9- 13, 2023, in Houston, TX, at an estimated cost of $2,724.49. (Kelli Briscoe)
7. Adopt a Retirement Resolution for Financial Administration Employee, Lesia Chandler.
8. Recognize Oxford Utilities for receiving the American Public Power Association (APPA) Reliable Public Power Provider (RP3) Gold Designation. (Rob Neely)
9. Request permission to adopt the Oxford Utilities FY2024 Electric Division Budget. (Rob Neely)
10. Oxford Park Commission Quarterly Report. (Seth Gaines)
11. Announce vacancies on the Historic Preservation, Pathways, and Planning Commissions.
12. Appoint two trustees to the Municipal Reserve & Trust Committee.
13. Consider the bids received for ROW Maintenance for the Environmental Services Department. (Amberlyn Liles)
14. Second reading and Public Hearing for a proposed Ordinance amending Chapter 22-Buildings, to amend Section 22-25, regarding Storm Shelter requirements. (Jonathan Mizell)
15. First Reading of a proposed Ordinance amending Chapter 22-Buildings-Fee Schedules, to add Section 22-4 “Fees” and to modify Sections 22-108, 22-190, 22-223, and Sections 261 and 263. (Jonathan Mizell)
16. Request approval for a Final Plat for Case #2955, Oxford Commons Lots, LLC, for “The Oaks, Phases 1,2,3,7,9,11,12, & 18, located at 875 F. D. “Buddy” East Parkway, being further identified as PPIN 4502. (Robert Baxter)
17. Appoint the 2023 MML Voting Delegate(s) for the Annual MML Conference. (Ashley Atkinson)
18. Request permission to amend the ARC budget to purchase a vehicle. (Kelli Briscoe)
19. Request permission to approve a list of budget amendments & re-allocations. (Ashley Atkinson)
20. Consider Change Order #3 for the External Meter Project, in the amount of ($2,526.10). (Reanna Mayoral)
21. Consider bids received for the West Jackson Avenue Pedestrian Improvement Project known as MDOT Project Number STP-9425-00(001)LPA/108797-701000. (Reanna Mayoral)
22. Consider the approval of the amendment to the sub-award agreement with MDEQ for receipt of the MCWI Grant for the Wastewater Treatment Plant Flow Equalization Basin Project. (Reanna Mayoral)
23. Consider the approval of the amendment to the sub-award agreement with MDEQ for receipt of the MCWI Grant for the Anderson Road-Goose Creek Surge Vessel Project. (Reanna Mayoral)
24. Consider the approval of the amendment to the sub-award agreement with MDEQ for receipt of the MCWI Grant for the Highway 314 Sewer Project. (Reanna Mayoral)
25. Consider an executive session.
26. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.