City of Oxford, Mississippi Board of Aldermen Meeting Agenda Tuesday, October 3, 2023

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on September 19, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
   2. Grants:
   3. Human Resources:
      1. Request permission to accept the resignation of a Part-Time employee in the Oxford Conference Center Department. (Braxton Tullos)
      2. Request permission to accept the resignation of two employees in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      4. Request permission to hire a Seasonal Part-Time employee in the Environmental Services Department. (Braxton Tullos)
      5. Request permission to hire Part-Time employees in the mTrade Park Department. (Braxton Tullos)
      6. Request permission to hire an employee in the Municipal Court Department. (Braxton Tullos)
      7. Request permission to approve a step raise for an employee in the Development Services-Building Department. (Braxton Tullos)
      8. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request permission to approve Mason J. Hayworth as a taxi cab driver for Oxford Pedicab Company. (David Sabin)
      2. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      3. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an alderman to attend the 2023 MML Small Town Conference on October 25-26, 2023 in Meridian, MS at an estimated cost of $500.00. (Ashley Atkinson)
      2. Request permission for an employee to attend the MMCCA Winter Conference on December 13- 15, 2023, in Flowood, MS, at an estimated cost of $900.00. (Ashley Atkinson)
      3. Request permission for the Sales Manager to attend the MSAE Annual Conference in Tupelo, MS on October 22-24, 2023 at an estimated cost of $700.25. (Micah Quinn)
      4. Request permission for ten employees to attend the Accelerated Leadership Conference on October 11, 2023 in Oxford at an estimated cost of $999.70. (Jeff McCutchen)
      5. Request permission for two employees to attend SFST training on October 17-19, 20023 in Oxford at no cost to the City. (Jeff McCutchen)
      6. Request permission for an employee to attend CIT training on October 16-20, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      7. Request permission for two employees to attend the 40 Hour Basic Telecommunication Course on December 4-8, 2023 in Oxford at an estimated cost of $790.00. (Jeff McCutchen)
      8. Request permission for an employee to attend the 7States Power Corporation annual meeting in Bowling Green, KY on November 2, 2023 at an estimated cost of $392.00. (Rob Neely)
      9. Request permission for three employees to attend the Building Officials Winter Conference in Natchez, MS on November 29-December 1, 2023 at an estimated cost of $2,570.55. (Joey Gardner)
      10. Request permission for an employee to attend the MS Broadband Conference in Jackson, MS on October 5-6, 2023 at an estimated cost of $540.00. (Reanna Mayoral)
      11. Request permission for three employees to attend the MS/AL American Planning Association Conference in Starkville, MS on October 18-20, 2023 at an estimated cost of $2,200.00. (Ben Requet)
7. Request permission to approve and authorize the Mayor to sign the 2023-2024 5311 Federal Public Transit Grant Contract Agreement for Oxford-University Transit. (Donna Zampella)
8. Request permission to approve and authorize the Mayor to sign a contract for janitorial services at the Oxford Conference Center. (Micah Quinn)
9. Request permission to approve a Parade/Assembly Permit for the Oxford-Lafayette County Chamber of Commerce to host the Annual Shop Oxford Event on November 5, 2023 from 11:00am-2:00pm in the City Hall Pocket Park. (Kinney Ferris)
10. Request permission to approve the design for sidewalk stickers for the Holly Jolly Holidays Peppermint Trail. (Kinney Ferris)
11. Request permission to advertise for reverse auction bids for equipment for the Environmental Services Department. (Amberlyn Liles)
12. Request permission to approve and authorize the Mayor to sign the AXON Enterprise Fleet camera contract. (Jeff McCutchen)
13. Request permission to sign a subscription agreement with mResilience. (Jeff McCutchen)
14. Request permission to approve a list of unmarked vehicles. (Jeff McCutchen)
15. Consider an appeal of the Planning Commission’s denial of Case #2999, a Special Exception request by Corr Properties, LLC (Nicholas Correnti) and CB Holdings, LLC (Larry Britt) for an Ornamental Entry Structure as provided in Section 7.2.9.8(g), for City Right of Way property located at Industrial Park Drive and OUS Drive, being further identified as PPIN 36364. (Ben Requet)
16. Consider an appeal of the Planning Commission’s denial of Case #2994, a Variance request by Dermatology Associates of Oxford (Lyndsay Shipp) from wall signage standards in Section 7.2.9.7(c) for property located at 1626 Highway 30 East, being further identified as PPIN 39720. (Ben Requet)
17. Request permission to approve a list of budget amendments and re-allocations for FY 2023. (Ashley Atkinson)
18. Request permission to accept the Municipal Compliance Questionnaire for fiscal year ended September 30, 2023. (Ashley Atkinson)
19. Request permission to advertise for bids for Municipal Depository Services for calendar years 2024-2028. (AshleyAtkinson)
20. Request permission to approve and authorize the Mayor to sign an engagement letter with Franks, Franks, Wilemon, & Hagood for audit services for fiscal years ended September 30, 2023 and September 30, 2024. (Ashley Atkinson)
21. Third reading, Public Hearing, and potential vote on an Ordinance amending Article I, Section 102-2 Definitions and 102-18-Golf Carts on Certain Streets. (Mark Levy)
22. Consider an agreement with Lafayette County for the Operation of an On-Call Public Transportation Service by the Oxford-University Transit System. (Mark Levy)
23. Consider bids for the Renovation/Remodel of the Oxford Enterprise Center as the future Oxford Police Department. (Mark Levy)
24. Consider annual material bids received on September 28, 2023. (Reanna Mayoral)
25. Consider a request for a revocable license for an entry sign at Woodlawn Subdivision on Anderson Road near Wedgewood Drive. (Reanna Mayoral)
26. Request permission to approve Change Order #1, in the amount of $126,056.29, for the South Lamar Box Culvert Project. (Reanna Mayoral)
27. Request permission to approve Change Order #6, in the amount of ($28,702.88) for the Brittany Woods Water Project. (Reanna Mayoral)
28. Request permission to close Cannon Road for up to a week for the Brittany Woods Water Project. (Reanna Mayoral)
29. Consider the renaming of OUS Drive. (Reanna Mayoral)
30. Consider an executive session.
31. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.