City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, December 19, 2023

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on December 5, 2023 and the Special Meeting on December 13, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      2. Request permission to declare equipment surplus in the Oxford Park Commission Department and authorize its disposal. (Seth Gaines)
   2. Grants:
      1. Request permission to approve a revision for the FY 2024 405D Training Grant. (Jeff McCutchen)
   3. Human Resources:
      1. Request permission to update the job description for the Emergency Management Director. (Braxton Tullos)
      2. Request permission to accept the resignation of a Part-Time employee at the Oxford Conference Center. (Braxton Tullos)
      3. Request permission to approve the promotion of 6 employees in the Oxford Utilities-Electric Division. (Braxton Tullos)
      4. Request permission to approve a step increase for an employee in the Development Services-Building Department. (Braxton Tullos)
      5. Request permission to accept the retirement of an employee in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to accept the retirement of an employee in the Environmental Services Department. (Braxton Tullos)
      7. Adopt a Retirement Resolution for Environmental Services employee, Michael Isom.
      8. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      10. Request permission to accept the resignation of an employee in the Development Services Department. (Braxton Tullos)
      11. Request permission to approve an unpaid volunteer for OPD. (Braxton Tullos)
      12. Request permission to approve an unpaid intern at OPD for the Spring 2024 semester. (Braxton Tullos)
      13. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend the SFST Instructor Re-Certification course in Tunica, MS on January 2-4, 2024 at no cost to the City. (Jeff McCutchen)
      2. Request permission for four employees to attend Sotoxa Training in Oxford on December 19-20, 2023 at no cost to the City. (Jeff McCutchen)
      3. Request permission for three employees to attend LEAPS training in Oxford on January 8-11, 2024 at no cost to the City. (Jeff McCutchen)
      4. Request permission for two employees to attend the Leadership Lafayette Program at a cost of $1,000.00. (Jeff McCutchen)
7. Request permission to accept the resignation of Alderman At-Large John F. Morgan, effective December 31, 2023.
8. Adopt a Resolution honoring Alderman At-Large John F. Morgan, for his service to the City of Oxford.
9. Recognize the winner of the 2023 Virginia H. Chrestman Employee of the Year Award.
10. Request permission to submit the proposed budget for the 2024-2025 program year for Oxford-University Transit. (Donna Zampella)
11. Request permission to approve and authorize the Mayor to sign a Reimbursable Agreement with TVA for work required at the Oxford Primary Substation for the Voltage Regulator Project. (Rob Neely)
12. First reading of a proposed Ordinance to amend the official zoning map for a request from Bridge Properties (Alex Bridge, Case #3023) to rezone +/- 1.10 acres from Traditional Neighborhood Residential (TNR) to Neighborhood Residential (NR) for property located at 1815 Jackson Avenue East, being further identified as PPIN 4903. (Ben Requet)
13. First reading of a proposed Ordinance to amend the official Zoning Map for a request from Phase 4, LLC (Mac Monteith, Case #3024) to rezone +/- .41 acres from Traditional Neighborhood Business (TNB) to Traditional Neighborhood Development (TND) for property located at 125 Cincinnatus Boulevard, being further identified as PPIN 41084. (Ben Requet)
14. Request permission for two City Clerk’s Office employees and two Development Services employees to attend Tyler Connect 2024 on May 19- 22, 2024, in Indianapolis, IN, at an estimated cost of $11,586.00. (Ashley Atkinson/Hollis Green)
15. Consider amendment to Professional Services contract with Waggoner Engineering for the University & Highway 7 Intersection Improvement Project, known as LPA Project Number STP- 9425-00(001)LPA108797-701000. (Reanna Mayoral)
16. Consider an executive session.
17. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.