City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, April 2, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on March 19, 2024 and the Recess Meeting on March 25, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      2. Request permission to accept the donation of a horse for the benefit of the Oxford Police Department Mounted Patrol. (Jeff McCutchen)
   2. Grants:
   3. Human Resources:
      1. Request permission to hire Seasonal employees in the Environmental Services Department. (Braxton Tullos)
      2. Request permission to hire Part-time employees in the mTrade Park Department. (Braxton Tullos)
      3. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      4. Request permission for a Fireman to also work for the Oxford Park Commission as an instructor. (Braxton Tullos)
      5. Request permission to hire an employee in the Oxford Utilities-Water & Sewer Division. (Braxton Tullos)
      6. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to accept the resignation for an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      10. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      11. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   5. Travel Requests:
      1. Request permission for two employees to attend Hale Pump Training Classes at the Montgomery County Fire Academy in Conshohocken, PA on May 7-9, 2024 at an estimated cost of $3,432.30. (Lynwood Jones)
      2. Request permission for an employee to attend the TVA meetings in 2024 at an estimated cost of $865.00. (Rob Neely)
      3. Request permission for an employee to attend Utility Locator training in Batesville, MS on April 19, 2024 at no cost to the City. (Rob Neely)
      4. Request permission for an employee to attend Street Cop Training on May 24, 2024 in Tupelo, MS at an estimated cost of $225.00. (Jeff McCutchen)
      5. Request permission for an employee to attend the 2024 PLECET (Professionalizing Law Enforcement-Community Engagement Training) on Mayo 1-5, 2024 in Atlanta, GA at an estimated cost of $1,124.95. (Jeff McCutchen)
      6. Request permission for two employees to attend Basic Tactical Medical Instructor training on September 24-26, 2024 in Indianapolis, IN at an estimated cost of $1,292.59. (Jeff McCutchen)
      7. Request permission for an employee to attend Public Safety UAS 1.0 Drone Pilot Program on April 22-25, 2024 in Oxford at an estimated cost of $795.00. (Jeff McCutchen)
      8. Request permission for an employee to attend Swift Water Rescue Training in Phoenix City, AL on April 8-11, 2024 at an estimated cost of $1,800.00. (Joey Gardner)
      9. Request permission for an employee to attend the Auburn University Planning Advisory Council Meeting April 4-5, 2024 at no cost to the City. (Ben Requet)
7. Request permission to approve a Sales Parameter Resolution and Preliminary Official Statement for the proposed sale of Revenue Bonds to fund the water upgrades for Punkin Water. (Sue Fairbank)
8. Annual OPC Update. (Seth Gaines)
9. First Reading of a Proposed Ordinance amending Chapter 102 to add Article XXII-Non-consensual (Trespass) Towing. (Jeff McCutchen)
10. Request permission to approve and authorize the Mayor to sign an Interlocal Agreement with the University of MS and Lafayette County for joint law enforcement activities. (Jeff McCutchen)
11. Request permission to approve a Restaurant Consumption (Brown Bag) Permit for Good Day Cafe’. (Jeff McCutchen)
12. Request permission to approve a Parade/Assembly Permit for the Pregnancy Center of Oxford to host a 5k on November 16, 2024 from 8:00am-11:00am. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly Permit for Stronger Together Oxford to host a community volunteer recognition in the City Hall Pocket Park on April 22, 2024 from 2:00pm- 5:00pm. (Jeff McCutchen)
14. Request permission for an off-duty, uniformed officer to work a security detail on May 25, 2024 from 4:00pm-10:30pm. (Jeff McCutchen)
15. Consider an appeal of the Planning Commission’s Denial of Case #3058(b), a Special Exception as provided in Section 3.5.1.2.c Dwellings-Detached by SMJ Enterprise, LLC (Scott Gill) for property located at Harlan Drive, being further identified as PPIN 18837. (Robert Baxter)
16. Consider a request from the University of Mississippi for modifications to Old Taylor Road for the proposed Oxford-University Stadium expansion project. (Ben Requet)
17. Request permission to approve a Final Plat Amendment for Case #3055, Capstone Development, LLC (Mac Monteith) for “The Lamar Phase 4A”, for property located at 127 Cincinnatus Boulevard, being further identified as PPIN 41084. (Ben Requet)
18. Request permission to approve a Preliminary and Final Plat for Case #3056, (Brad Walsh) for “Gary Subdivision” for property located at 911 Lincoln Avenue, being further identified as PPIN 8399. (Ben Requet)
19. Request permission to purchase emergency dispatch equipment from Motorola Solutions, Inc. for the new Oxford Police Department, pending approval through the Wireless Communication Commission, via MSWIN Motorola Contract 3429, Article 3.1.2. (Mark Levy)
20. Consider a request for approval of final quantity Change Order #1, in the amount of $4,343.00, for the Rivers Hill Booster Pumps Project. (John Crawley)
21. Consider a request to activate the Thacker Road Sidewalk Project and authorize the Mayor to sign the Memorandum of Agreement. (John Crawley)
22. Consider a request for extended work hours for the Oxford Square Stormwater Detention Project. (John Crawley)
23. Consider a Task Order for Program Development and Support Services with Waggoner Engineering, Inc. (Bart Robinson)
24. Consider an executive session.
25. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.