City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, November 5, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on October 15, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Conference Center department and authorize its disposal. (Micah Quinn)
      2. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
   2. Grants:
      1. Request permission to accept a 2024 EMSOF Grant from the MS State Department of Health in the amount of $15,499.00, with no match required. (Shane Fortner)
      2. Request permission to apply for a Firehouse Subs Grant in the amount of $45,000.00, with no match required. (Joey Gardner)
      3. Request permission to accept Hazard Mitigation Grant No. 4697-0007 from FEMA for the installation of emergency generators at the Industrial Park Well and Industrial Park Water Treatment Plant/Elevated Tank Sites. The approved Total Project Cost is $127,530.70, with 75% Federal Share of $95,648.02 and 25% Local (City of Oxford) Share of $31,882.67. (John Crawley)
   3. Human Resources:
      1. Request permission to hire four full-time Officers in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to promote one Communications Officer from part-time to full-time in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to hire a part-time Facilities Worker at the Oxford Conference Center. (Braxton Tullos)
      4. Request approval of a promotion for a part-time Facilities Worker at the Oxford Conference Center. (Braxton Tullos)
      5. Request permission to hire one full-time Water/Wastewater Technician I in the Oxford Utilities Department, Water & Sewer Division. (Braxton Tullos)
      6. Request approval of a step increase in the Development Services – Building Department. (Braxton Tullos)
      7. Request approval of the resignation of nine part-time Concession Stand Workers at mTradePark. (Braxton Tullos)
      8. Request permission to hire a part-time Concession Stand Worker at mTrade Park. (Braxton Tullos)
      9. Request permission to hire one full-time Building Inspector in the Development Services-Building Department. (Braxton Tullos)
      10. Request permission to hire one full-time Animal Care Technician in the Oxford Animal Resource Center Department. (Braxton Tullos)
      11. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
      3. Approval of updated list of authorized signers for City of Oxford bank accounts and CDs. (Ashley Atkinson)
      4. Request permission to approve Garrett Johnson as a taxi owner and driver for Taxi Cart LLC. (Jeff McCutchen/David Sabin)
      5. Request permission to approve Nicholas Carter as a taxi driver for Oxford Pedicab Company. (Jeff McCutchen/David Sabin)
   5. Travel Requests:
      1. Request permission for two employees to attend FBI Crime Scene Management and Investigation training on November 18-22, 2024, in Clarksdale, MS, at no cost to the City. (Jeff McCutchen)
      2. Request permission for two employees to attend an Orientation Course for E-Telecommunications on November 18-19, 2024, in Canton, MS, at an estimated cost of $628.00 ($220.00 lodging, $68.00 per diem). (Jeff McCutchen)
      3. Request permission for one employee to attend SSGT VanGuard Level 1 and Level 2 training on April 4-11, 2025, and April 14-15, 2025, in Pearl, MS, at an estimated cost of $2,680.00 ($1,600.00 registration, $400.00 lodging, $68.00 per diem). (Jeff McCutchen)
      4. Request permission for three employees to attend Teach Traffic Stops on November 17-19,2024, in Pearl, MS, at no cost to the City. (Jeff McCutchen)
      5. Request permission for two employees to attend Taser Instructor training on November 18, 2024, in Pearl, MS, at no cost to the City. (Jeff McCutchen)
      6. Request permission for one employee in the Oxford Fire Department to attend a Fire Tactics Class on December 8-14, 2024, in Pensacola, FL, at an estimated cost of $100.00. (Joey Gardner)
      7. Request permission for two Oxford University Transit employees to attend the 2024 MPTA Annual Conference on November 12-15, 2024, in Natchez, MS. The estimated cost to the City will be $58.00, with the remainder of the costs being covered by an RTAP Scholarship through MDOT. (Donna Zampella)
      8. Request permission for two employees in the City Shop Department to attend Hale Pump Training Classes on February 4-6, 2025 at the Montgomery County Fire Academy in Ocala,FL, at an estimated cost of $2,038.00. (Lynwood Jones)
7. Announce a vacancy on the Mayor’s Commission for Disability Issues.
8. Request permission to advertise for reverse auction bids for an Automated Side Load Refuse Truck and a Loader for the Environmental Services Department. (Amberlyn Liles)
9. Request permission to approve a Parade/Assembly Permit for the Kappa Alpha Parents Club to host a Parents’ Weekend Event on November 16, 2024, from 5:00- 9:00 pm. (Jeff McCutchen)
10. Request permission to approve a Parade/Assembly Permit for Visit Oxford to host the Square Holiday Lighting Event on November 7, 2024. (Jeff McCutchen)
11. Request permission to approve a Parade/Assembly Permit for Stronger Together Oxford to host the Oxford Christmas Parade on Monday, December 2, 2024 from 6:30 pm – 8:00 pm. (Jeff McCutchen)
12. Consider a request from Goose Creek to shoot fireworks on Saturday, November 16, 2024, between 8:30 pm and 9:00 pm. (Jeff McCutchen)
13. Request approval of the 2025 health insurance rates. (Braxton Tullos)
14. Request permission to approve and authorize the Mayor to sign an MOU with the MS Department of Finance and Administration for the receipt of funding from SB2468. (Ashley Atkinson)
15. Request permission to approve and authorize the Mayor to sign a Letter of Agreement with the International Code Council (ICC) to teach the 2024 PMG Significant Changes Seminars on November 21, 2024, at the Oxford Conference Center at an estimated cost of $2,310.00. (Johnathan Mizell)
16. Request approval for Preliminary & Final Plat Approval for Case #2990, Larry McAlexander, for ‘Highway 6 West Properties, Phase 2’, for property located at Highway 6 and Howell Loop (PPIN#7686). (Robert Baxter)
17. Request approval for Preliminary Plat Approval for Case #3150, Mike Halford, for ‘The Grove atGrand Oaks, Phase 6B’, for property located at Lakeshore Lane. (PPIN #26136). (Ben Requet)
18. Appeal of the Courthouse Square Historic Preservation Commission’s Denial of Case #464, a Request to Add a Balcony on the Front Facade of 1002 Jackson Avenue East. (Ben Requet & Kate Kenwright)
19. Consider a request from RH-Design Build to work on Sundays in November for the construction of The Belle within The Lamar Development. (John Crawley)
20. Consider a request from ICM Construction for Special Work Hours at Oxford Middle School. (John Crawley)
21. Consider a request from Oden-Hardy Construction for overnight work hours for a concrete pour at 14 Thacker Loop. (John Crawley)
22. Request permission to release Performance Bond #4455440 for Seminole Bluff Subdivision (Villa West), Phase 1. (John Crawley)
23. Consider the request to approve Change Order No. 1 for the SR-7 Water Extension Project, Phase II C. (John Crawley)
24. Consider the request to approve Change Order No. 3 for the Oxford Square Downtown Detention Project. (John Crawley)
25. Request permission to accept the low bid for the College Hill Lift Station Improvements Project. (John Crawley)
26. Request approval of the Resolutions terminating MDEQ Subaward Agreement 77-2-DW-5.15 for the Brittany Woods Water Improvement Project and MDEQ Subaward Agreement 49-2-DW-5.15 for the Rivers Hill Booster Station Project. (John Crawley)
27. Consider request from the Keith Collins Agency to close a portion of South 11th Street and Tyler Avenue on November 25-26, 2024. (John Crawley)
28. Request permission to rename a section of College Hill Road. (Hollis Green)
29. Consider stormwater detention and drainage easement from the University of Mississippi for detention pond at the Oxford City Pool. (Mark Levy)
30. Consider Change Order #1 from JP Corp Construction for miscellaneous site conflicts at the Oxford City Pool. (Mark Levy)
31. Discuss Change Order #2 from JP Corp Construction for swimming pool deck coating at the Oxford City Pool. (Mark Levy)
32. Consider Change Order #2 from Acoustics & Specialties, Inc. for colored concrete coating at the OPD Enterprise Center. (Mark Levy)
33. Consider an executive session.
34. Adjourn.