City of Oxford Board of Aldermen Meeting Agenda – Tuesday, May 3, 2022

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on April 19, 2022 and the Special Meeting on April 22, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Legislative Department and authorize its disposal. (Ashley Atkinson)
      2. Request permission to donate expired ballistic vests, that have been declared surplus, to the Lafayette County Law Enforcement Association for training purposes. (Jeff McCutchen)
      3. Request permission to transfer equipment from the Municipal Court Department to the Oxford Police Department. (Donna Fisher)
   2. Human Resources:
      1. Request permission to hire Seasonal employees in the Buildings & Grounds Department. (Braxton Tullos)
      2. Request permission to accept the retirement of two employees in the City Shop Department. (Braxton Tullos)
      3. Request permission to hire an employee in the City Shop Department. (Braxton Tullos)
      4. Request permission to accept the retirement of an employee in the Oxford Fire Department. (Braxton Tullos)
      5. Request permission to hire two employees in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to hire employees in the mTrade Park Department. (Braxton Tullos)
      7. Request permission to promote an employee in the mTrade Park Department. (Braxton Tullos)
      8. Request permission to hire an intern for the Development Services-Planning Department. (Braxton Tullos)
      9. Request permission to accept the retirement of an employee in the Development Services-Street Department. (Braxton Tullos)
      10. Request permission to accept the resignation of an employee in the Development Services-Street Department. (Braxton Tullos)
      11. Request permission to accept the resignation of an employee in the Oxford Police Department-Parking Division. (Braxton Tullos)
      12. Request permission to accept the resignation of an employee in the Buildings & Grounds Department. (Braxton Tullos)
      13. Request permission to promote an employee in the Buildings & Grounds Department. (Braxton Tullos)
      14. Request permission to approve an unpaid volunteer for the Oxford Police Department- Citizens Assisting Police (CAP) program. (Matt Davis)
      15. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for one officer to attend the Tactical Arrest and Control Procedures training in Meridian, MS on May 16-20, 2022 at no cost to the City. (Jeff McCutchen)
      2. Request permission for an employee to attend the MS Association of Chiefs of Police Summer Conference on June 14-17, 2022 in Biloxi, MS at an estimated cost of $1,207.00. (Jeff McCutchen)
      3. Request permission for two employees to attend Street Cop Training-Cultivating Informants on May 2, 2022 in Oxford at no cost to the City. (Jeff McCutchen)
      4. Request permission for an employee to attend Homicide Investigation Training on May 24- 25, 2022 in Philadelphia, MS at an estimated cost of $212.00. (Jeff McCutchen)
      5. Request permission for two employees to attend Leadership You-Leading Yourself and Others Well class on May 26, 2022 in Southaven, MS at an estimated cost of $70.00. (Jeff McCutchen)
      6. Request permission for a commissioner to attend the MS Department of Archives and History’s Preservation Bootcamp in Jackson, MS on May 24-25, 2022 at an estimated cost of $300.00. (Ben Requet)
      7. Request permission for an employee to attend the MML Court Clerk’s Conference on June 26-29, 2022 in Biloxi, MS at an estimated cost of $1,528.00. (Donna Fisher)
      8. Request permission for an employee to attend the Ben E. Keith Mid-South Food & Technology Expo in Little Rock, AR on May 11, 2022 at an estimated cost of $550.00. (Brad Freeman)
      9. Request permission for an employee to attend the MS Society of Association Executives Lunch & Learn on May 11, 2022 in Jackson, MS at an estimated cost of $210.50. (Micah Quinn)
7. Update from Visit Oxford. (Kinney Ferris)
8. Request permission to adopt and authorize the Mayor to sign the updated SMAC (Statewide Mutual Aid Compact) agreement with MEMA. (Jimmy Allgood)
9. Request permission to approve a Parade/Assembly Permit for Chris Stephenson to host a car show in the City Parking Lot next to the old DHS building on May 14, 2022 from 9:00am-2:00pm. (Jeff McCutchen)
10. Request permission for up to 20 officers to attend Summer Session classes, from May 31-July 29, 2022, at Northwest MS Community College for the Phlebotomy Grant Program at an estimated cost of $19,039.00 plus immunization costs. (Jeff McCutchen)
11. Discuss repairs to Oxford Fire Department Station 3. (Joey Gardner)
12. Second Reading and Public Hearing of a proposed Ordinance, for Case #2856, to amend Articles 2, 3, and 5 of the Land Development Code. (Robert Baxter)
13. Second Reading and Public Hearing of a proposed Ordinance amending Chapter 2-Administration, Article II-The Mayor and Board of Aldermen, Division I-Generally, Section 2-24-Officers & Employees-Appointment and Adding Section 2-30-To Abolish the Municipal Election Commission and to Establish an Agreement with the Lafayette County Circuit Clerk’s Office to have the County Election Commissioners conduct Municipal Elections. (Ashley Atkinson)
14. Request permission to approve budget amendments and re-allocations. (Ashley Atkinson
15. Consider Change Order #2 with Daniels Engineering for the Brittany Woods Water Improvement Project. (Reanna Mayoral)
16. Request permission to apply for the 2022 Emergency Road & Bridge Repair Fund to replace a pipe at Canon Road. (Reanna Mayoral)
17. Discuss Punkin Water transfer. (Bart Robinson)
18. Consider request to advertise for bids for construction related to Punkin Water transfer. (Bart Robinson)
19. Consider a request to complete necessary filings for petitions to the Public Service Commission for Punkin Water transfer. (Bart Robinson)
20. Consider an executive session.
21. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.