City of Oxford, Mississippi Board of Aldermen Agenda – February 5, 2019 at 5 pm

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on January 15, 2019 and the Recess Meeting on January 28, 2019.
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request permission to authorize the travel of the Mayor, Board of Aldermen, Department Heads, City Attorney, and other City of Oxford employees for the annual MML Conference in Biloxi, MS, on June 24- 26, 2019. (Ashley Atkinson)
   2. Request permission for 2 Deputy Clerks to attend the CMC Certification Class in Oxford, MS, on February 25- 27, 2019, at an estimated cost of $400.00. (Ashley Atkinson)
   3. Request permission for the City Clerk to attend the Spring Conference of the MS Municipal Clerks and Collectors Association in Southaven, MS, on March 20- 22, 2019, at an estimated cost of $575.00. (Ashley Atkinson)
   4. Request permission for the Interim General Manager to attend the Federal Transit Administration’s Drug and Alcohol Program National Conference in Milwaukee, WI, on April 1- 5, 2019, at an estimated cost of $925.00. (Donna Zampella)
   5. Request permission for one officer to attend Criminal Investigation training once a week from February 11-July 12, 2019 in Tupelo, MS at an estimated cost of $900.00. (Jeff McCutchen)
   6. Request permission for one officer to attend NTOA Command Collect Tactical Leadership online training courses at an estimated cost of $1,725.00. (Jeff McCutchen)
   7. Request permission for one officer to attend crisis negotiation training on February 13, 2019 in Gulfport, MS at an estimated cost of $150.00. (Jeff McCutchen)
   8. Request permission for Jordan Ta’amu Perifanos and Meagan Sander to intern with the Oxford Police Department for the Spring 2019 semester. (Jeff McCutchen)
   9. Request permission to advertise for seasonal part-time employees for the Environmental Services Department. (Braxton Tullos)
   10. Request permission to advertise for a Full-Time Service Technician I at the City Shop. (Braxton Tullos)
   11. Request permission to promote an employee in the Oxford Utilities Department and advertise internally to fill the vacancy left by the promotion. (Braxton Tullos)
   12. Request permission to accept the resignation of an employee in the Oxford Utilities Department and to advertise for a replacement. (Braxton Tullos)
   13. Request permission to accept the retirement of an employee in the Oxford Fire Department. (Braxton Tullos)
   14. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
   15. Request permission to accept the resignation of a part-time employee in the Oxford Police Department and to advertise for a replacement. (Braxton Tullos)
   16. Request permission to hire a Water/Waste Water Tech I in the Oxford Utilities Department. (Braxton Tullos)
   17. Request permission to advertise internally for Deputy Chief and Training Officer in the Oxford Fire Department. (Braxton Tullos)
   18. Request permission to promote a part-time driver to full-time in the RSVP/County Transit Department. (Braxton Tullos)
   19. Request permission to hire part-time seasonal workers at FNC Park. (Braxton Tullos)
   20. Request permission to employ a part-time Event Coordinator at the Oxford Conference Center. (Braxton Tullos)
   21. Request permission for an employee to attend TVPPA Apprentice Lineman Training in Scottsboro, AL on April 7-13, 2019 at an estimated cost of $2,130.93. (Rob Neely)
   22. Request permission for two employees to attend TVPPA Apprentice Lineman Training in Jackson, TN on June 24-28, 2019 at an estimated cost of $2,673.58. (Rob Neely)
   23. Request permission for an employee to attend TVPPA Apprentice Lineman Training in Jackson, TN on August 19-23, 2019 at an estimated cost of $1,549.08. (Rob Neely)
   24. Request permission for an engineer to attend MDOT LPA training on March 28, 2019 in Jackson, MS at no cost to the City. (Reanna Mayoral)
   25. Request permission for the Aldermen to attend CMO Classes at the Oxford Conference Center on February 25, 2019 at a cost of $25.00 each.
   26. Request permission for the Oxford Conference Director to attend the MS Society of Association Executives February 2019 Board Meeting/Committee Meeting on February 19-20, 2019 in Jackson, MS at an estimated cost of $417.76. (Hayden Guest)
   27. Request permission for the Sales Manager to attend the MS Society of Association Executives February 2019 Lunch and Learn on February 20, 2019 in Jackson, MS at an estimated cost of $221.76. (Hayden Guest)
7. Update from the Tree Board. (Cowan Hunter)
8. Adopt a proclamation declaring February as Teen Dating Violence Awareness Month.
9. Authorize appointments to the Executive Committee for Housing.
10. Request permission to submit the 2019-2020 5311 Grant Application to the MS Department of Transportation for approval. (Donna Zampella)
11. Request permission for the Sales Manager to attend the 2019 Connect Conference on August 26-28, 2019 in Louisville, KY at an estimated cost of $5,077.00. (Hayden Guest)
12. Request permission to declare equipment surplus in the Public Works Department and authorize its sale on GovDeals.com. (Mark Levy)
13. Request permission to declare equipment surplus in the Environmental Services Department and authorize its sale on GovDeals.com. (Amberlyn Liles)
14. Request permission to transfer equipment from the Environmental Services Department to the Buildings and Grounds Department. (Amberlyn Liles)
15. Request permission to enter into a professional services agreement with Michael Rogers, PE to maintain Oxford Utilities water model. (Rob Neely)
16. Reconsideration of Modifications to the Land Development Code to Section 7, Sign Regulations, Case 2423. (Ben Requet)
17. Request approval of a Preliminary and Final Plat for Case #2435, for “The Terrace” at Oxford Commons, located southwest of Sisk Avenue and Pin Oak Drive, being further described as PPINs 34959 and 37697. (Ben Requet)
18. Request approval of a Final Plat (amended) for Case #2439, for Garner Heights Lots 12, 13, and 15 at 208 Stone Road, being further described as PPINs 5610, 5611, and 5612. (Ben Requet)
19. Request approval of a request for Extension of Utilities for “Oakmont Subdivision, Phase 4”, Case 2440, at Northpointe Lake Drive and Centerpoint Cove, being further described as PPIN3332. (Ben Requet)
20. First reading of a proposed Ordinance for Case #2442, Proposed Zoning of Annexed Properties. (Ben Requet)
21. Request permission to apply for a Firehouse Subs grant in the amount of $32,000.00 with no match. (Joey Gardner)
22. Request permission to change the policy for promotions within the Oxford Fire Department. (Joey Gardner/Braxton Tullos)
23. Presentation of the year end report for the Oxford Police Department. (Jeff McCutchen)
24. Request approval to apply for Firehouse Subs Public Safety Foundation grant in the amount of $6,462.84 with no match. (Jeff McCutchen)
25. Request permission to declare equipment in the Oxford Police Department surplus and authorize its sale on Govdeals.com. (Jeff McCutchen)
26. Request permission for the police chief to sign the Northeast MS Anti-Human Trafficking Task Force Memorandum of Understanding. (Jeff McCutchen)
27. Request permission for the police chief to sign the Neighbors by Ring Memorandum of Understanding. (Jeff McCutchen)
28. Consider the renaming of Oxford Commons Boulevard to Ed Perry Boulevard. (Reanna Mayoral)
29. Consider a request to close the alley between Tyler and Harrison (behind Moe’s) for seven working days. (Reanna Mayoral)
30. Consider the approval of a contract with Charles Sullivan for traffic engineering services. (Reanna Mayoral)
31. Consider approval of a contract with Hunter Porter for Traffic Engineering consultant services. (Reanna Mayoral)
32. Discuss sidewalk along West Oxford Loop and Anderson Road as part of West Oxford Loop Project SEMP-36(1). (Reanna Mayoral)
33. Request authorization for the Mayor to sign and the City to enter into a Memorandum of Agreement with the MS Department of Transportation for the Bramlett Street Sidewalk Improvements project, known as Project Number STP-9420-00(001)LPA, 107974-701000. (Reanna Mayoral)
34. Request permission to advertise for a Request for Qualifications for Engineering Services for the Goose Creek Sewer Force Main Remediation Project. (Reanna Mayoral)
35. Request permission to promote a part-time employee to full-time in the Environmental Services Department. (Braxton Tullos)
36. Consider Change Order #4 from Peter J. Maloney, Inc. for the Activity Center. (Bart Robinson)
37. Consider Change Order #2 from Thyssenkrupp Elevator Corporation for the Activity Center. (Bart Robinson)
38. Consider Change Order #3 from Fireline for the Activity Center. (Bart Robinson)
39. Consider an executive session.
40. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk:aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.