City of Oxford, Mississippi Board of Aldermen Agenda – September 16, 2014 at 5 pm

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report.
4. Authorize approval of minutes of the regular meeting on September 2, 2014 and the recessed meeting on September 9, 2014.
5. Authorize approval of accounts for all city departments.
6. Approve consent agenda:
   • a) Request Mayor to sign the contract with A2H for professional architectural review services for the Courthouse Square and Oxford Preservation Commissions. (Andrea Correll)
   • b) Request permission for Accountant to attend TVPPA Accounting and Finance Conference in Huntsville, AL on October 15–17, 2014 with a cost of $1,130.60.  (Rob Neely)
   • c) Accept bids for yearly materials and supplies. (Bart Robinson)
   • d) Request permission for one Public Works Employee to attend the Mississippi Digital Government Summit. (Bart Robinson)
   • e) Request permission for Mayor Patterson to sign award agreements for the FY 2015 Impaired Driving Grant for $124,152.29 and for the Occupant Protection Grant for $9,300.00. (Joey East)
   • f) Request approval for two officers to attend the Mississippi STARS Conference from September 24-26, 2014 in Olive Branch, MS at a cost of $533.76, to be reimbursed by grant. (Joey East)
   • g) Request approval for two School Resource Officers to attend training in Biloxi, MS on September 30-Octover 1, 2014 at a cost of $518.00. (Joey East)
   • h) Recommend approval of Destany Staten as a taxi driver. (Joey East)
   • i) Recommend approval of Charles Johnson and Matthew Rankin as pedicab drivers. (Joey East)
   • j) Authorize advertisement for two full time Operator I’s in the Public Works Department, as approved in budget. (Braxton Tullos)(Joey East)
   • k) Authorize advertisement for a full time Lift Station Operator in the Public Works Department, as approved in budget. (Braxton Tullos)
   • l) Authorize advertisement of full time Community Enhancement Coordinator for Visit Oxford, as approved in budget. (Braxton Tullos)
   • m) Accept resignation of Keyunna Powell, part time intern in the Human Resource Department. (Braxton Tullos)
7. Announce vacancy on the Oxford University Transit Commission.
8. Adopt proclamation declaring September 17–23, 2014 as Constitution Week.
9. Request appeal of Courthouse Square Historic Preservation Commission’s denial of Case #156 for a Certificate of Appropriateness for the PURERYDE Sign at 319 North Lamar Boulevard, Suite 102.
10. Public hearing and consideration of adoption of recommended amendments to Section 148.07 of the Land Development Ordinance (N-C Neighborhood Conservation Overlay District Section 148.07 Design standards- Old Town Oxford (except downtown business)) 3. To reduce the lot coverage in RB and RC and adding subsections 14. And 15 to limit the number of units and bedrooms allowed in two-unit and multi-unit development in the Neighborhood Conservation Overlay District.
11. Public hearing and consideration of adoption of recommended amendment to Section 134.02 of the Land Development Ordinance to remove residential condominiums (three or more units) and residential townhouses (three or more units) as uses permitted by special exception in districts zoned RB, and to clarify that bed and breakfast facilities may be permitted by special exception in districts zoned RB. (Andrea Correll)
12. Third reading and vote for recommended amendments to the Section 117.13 and Section 154 of the Land Development Ordinance regarding permissible Bed and Breakfast facilities. (Andrea Correll)
13. Third reading and vote for recommended amendments to Section 117.74 and 192.09 (2) of the Land Development Ordinance to define and regulate “franchise architecture’ in the downtown area. (Andrea Correll)
14. Third reading and vote of recommended amendment to create a new Planned Employment Center Overlay District as Section 145 of the Land Development Code. The intent of the Planned Employment Center Overlay District to provide for the development of aesthetically attractive working environments, exclusively for research and development institutions, tech business in campus like settings, which are compatible with the surrounding area. (Andrea Correll)
15. Third reading and vote to delete phrase from Section 227.02, Planning Commission Appeal Procedure. (Andrea Correll)
16. First reading of an ordinance amending Section 102 Article XVI – Method of Parking. (Matt Davis)
17. Report from Historic Properties Commission. (Jim Pryor)
18. Approve and accept donation’s from Cedar Oak Guild of $3,000.00 and the Lamar Fund of $1,000.00. (Jim Pryor)
19. Accept into the record the lists of privately owned/loaned assets in the two properties. (Jim Pryor)
20. Approve the transfer of any surplus budget funds into the major repairs/capital improvements fund, about $18,000.00. (Jim Pryor)
21. Appoint Lynn Wells (Cedar Oaks Guild), Elizabeth Speed (at large appointment) and Robert Saarnio (Lamar Society to the Historic Properties Commission.
22. Discuss architectural proposal for design of Visit Oxford Visitor’s Center and gateway to the square.
23. Discuss establishing a committee for Parking Garage and Visitor’s Center.
24. Consider University request to rename Coliseum Drive to Chucky Mullins Drive. (Bart Robinson)
25. Discuss the use of uniformed police officers for security at the Chancellor’s House, LLC. (Bart Robinson)
26. Discuss adjustment to water and sewer bill. (Bart Robinson)
27. Announce TVA 1.5% retail rate increase. (Rob Neely)
28. Approve Metro-Narcotics 2015 budget. (Keith Davis)
29. Discus Management Agreement with the Humane Society.
30. Adopt resolution declaring intent to participate in the 2015 update of the District Two Regional Hazard Mitigation Plan. (Jimmy Allgood)
31. Appoint designee to represent the City regarding the District Two Regional Hazard Mitigation Plan. (Jimmy Allgood)
32. Authorize approval of employment of an Americans with Disability Act Officer, a thirty hour per week position. (Braxton Tullos)
33. Adopt resolution of Statement of Understanding for a grant from Department of Archives and History for improvements to City Hall. (Lisa Carwyle)
34. Authorize Baker Donelson as bond counsel for road bond issue. (Lisa Carwyle)
35. Consider executive session.
36. Adjourn

Questions regarding this agenda?  Call 662-232-2312, or contact Lisa Carwyle, City Clerk:lcarwyle@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.