City of Oxford, Mississippi Board of Aldermen Agenda – Tuesday, August 16, 2022

Meeting is Tuesday, August 16, 2022 at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on August 2, 2022 and the Special Meeting on August 8, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to surplus equipment in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
      2. Request permission to declare equipment surplus in the City Shop Department and authorize its disposal. (Lynwood Jones)
      3. Request permission to transfer equipment from the Shop to Buildings & Grounds. (Lynwood Jones)
      4. Request permission to declare equipment surplus in the Municipal Court Department and authorize its disposal. (Nickie Denley)
   2. Human Resources:
      1. Request permission to accept the resignation of an employee in the mTrade Park Department. (Braxton Tullos)
      2. Request permission to hire a full-time employee in the Oxford Police Department-Parking Enforcement Division. (Braxton Tullos)
      3. Request permission to hire two employees in the Oxford Fire Department. (Braxton Tullos)
      4. Request permission to hire a Part-Time employee in the Oxford Fire Department. (Braxton Tullos)
      5. Request permission to accept the resignation of an employee in the Stronger Together Oxford Department. (Braxton Tullos)
      6. Request permission to hire two employees in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to promote an employee in the Animal Resource Center. (Braxton Tullos)
      8. Request permission to hire an employee in the Animal Resource Center. (Braxton Tullos)
      9. Request permission to hire two Part-Time employees in the Animal Resource Center. (Braxton Tullos)
      10. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for the Municipal Court Clerk to attend the Municipal Court Clerk Conference on September 21- 23, 2022, in Oxford, MS, at no cost to the City. All costs are reimbursed by the MS Judicial College. (Nickie Denley)
      2. Request permission for eight officers to attend CPR Certification at Oxford Intermediate School at an estimated cost of $74.25. (Jeff McCutchen)
      3. Request permission for eleven officers to attend CPR Certification at the Oxford Fire Department on September 13, 2022 at an estimated cost of $88.00. (Jeff McCutchen)
      4. Request permission for an officer to attend Reid Technique (Interview and Interrogation) training in Collierville, TN on August 29-September 1, 2022 at an estimated cost of $600.00. (Jeff McCutchen)
      5. Request permission for four officers to attend SFST training at the Lafayette County Sheriff’s Office on October 4-6, 2022 at no cost to the City. (Jeff McCutchen)
      6. Request permission for an employee to attend the Standards Board and Training Orientation in Ridgeland, MS on August 29-30, 2022 at an estimated cost of $345.36. (Jeff McCutchen)
      7. Request permission to send two employees to the MS “Magnolia” Chapter of SWANA, 2022 Fall Conference in Natchez, MS on October 9-13, 2022 at an estimated cost of $1,891.00. (Amberlyn Liles)
      8. Request permission for three WWTP employees to attend the MSRWA Water & Wastewater Fall Training Session in Tupelo, MS on October 25-27, 2022 at an estimated cost of $585.00. (Rob Neely)
      9. Request permission for an employee to attend a workshop with Ryan Gravel on September 11-12, 2022 in Jackson, MS at an estimated cost of $300.00. (Ben Requet)
      10. Request permission for an employee to attend the American Planning Association Congressional Fly-In in Washington D.C. on September 20-22, 2022 at an estimated cost of $150.00. (Ben Requet)
7. Announce vacancies on the Visit Oxford Board.
8. Request permission to accept the audit for Fiscal Year Ended 09/30/2021. (Ashley Atkinson)
9. Request permission to accept the proposal from INSURICA and RLI Transportation for Auto Liability, Physical Damage, and General Liability Coverage for the Oxford-University Transit System. (Donna Zampella)
10. Request permission to advertise for reverse auction bids for Environmental Services equipment to be purchased during FY 2022-2023. (Amberlyn Liles)
11. Request permission to remove the dumpster enclosures at the South Square parking lot and use temporary fencing for coverage of roll off dumpsters and used cooking oil tanks. (Amberlyn Liles)
12. Consider an agreement with Seven States Power for consulting services associated with the EV Fast Charger Program. (Rob Neely)
13. Request approval of a Final Plat Amendment for Case #2883, Lee and Sophie Hays, for “Rosemont Subdivision, Lots 7 & 8”, for property located at 112 & 114 Rosemont Loop, being further identified as PPINs 34342 & 34343. (Robert Baxter)
14. Request permission to apply for the Wal-Mart Community Grant in the amount of $2,500.00 for the Oxford Police Department. (Jeff McCutchen)
15. Request permission to approve a Parade/Assembly permit for Lea Anne Griffin (Family Crisis Services) to host a Domestic Violence Awareness Month Walk with Pets on Tuesday, October 11, 2022 from 5:00pm-7:00pm. (Jeff McCutchen)
16. Request permission to approve and authorize the Police Chief and/or the Mayor to sign an MOU with Flock Safety. (Jeff McCutchen)
17. Consider a proposal from McCarty Architects for interior design services at the Oxford Conference Center. (Mark Levy)
18. Consider bids for the John Leslie Court Resurfacing Project. (Mark Levy)
19. Consider a request for extended work hours at the future GoShine Car Wash on Highway 6 near Howell Loop. (Reanna Mayoral)
20. Consider a contract with Mark Watson, P.E. for professional services related to the Stone Park pavilion. (Reanna Mayoral)
21. Consider a resolution and authority to apply for State Fiscal Recovery Funds, available under the American Rescue Plan Act for the Rivers Hill (Kroger) Booster Station Project. (Reanna Mayoral)
22. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the Anderson Road-Goose Creek Lift Station Project. (Reanna Mayoral)
23. Consider an executive session.
24. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.