City of Oxford, Mississippi Board of Aldermen Agenda – Tuesday, December 20, 2022

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on December 6, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Conference Center Department and authorize its disposal. (Micah Quinn)
      2. Request permission to accept the transfer of indoor bleacher seating from the University of MS-Gertrude C. Ford Center for the benefit of YAC. (Ashley Atkinson)
      3. Request permission to declare a vehicle surplus in the Oxford Police Department-Metro Narcotics Division and authorize its disposal. (Jeff McCutchen)
      4. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
      5. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
      6. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
   2. Human Resources:
      1. Request permission to accept the resignation of an employee in the Development Services-Street Department. (Braxton Tullos)
      2. Request permission to accept the retirement of two employees in the Environmental Services Department. (Braxton Tullos)
      3. Request permission to approve promotions for four employees in the Oxford Utilities Department- Electric Division. (Braxton Tullos)
      4. Request permission to promote two Oxford Police Department employees from Communications Officers to PACE Unit Officers. (Braxton Tullos)
      5. Request permission to hire full-time Communications Officers in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to accept the resignation of a part-time employee in the Oxford Police Department. (Braxton Tullos)
      7. Adopt a Retirement Resolution for City Shop Department employee, Evelyn Willingham.
      8. Adopt a Retirement Resolution for Environmental Services Department employee, Jerry Brown.
      9. Adopt a Retirement Resolution for Environmental Services Department employee, Gary Brown.
      10. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for an employee to attend the Leadership Lafayette Program in Oxford at a cost of $500.00. (Jeff McCutchen)
      2. Request permission for an employee to attend the Leadership Lafayette Program in Oxford at a cost of $500.00. (Joey Gardner)
      3. Request permission for an employee to attend Leadership Lafayette Program in Oxford at a cost of $500.00. (Reanna Mayoral)
      4. Request permission for an employee to attend the ESRI GIS User Conference in San Diego, CA on July 9-14, 2023 at an estimated cost of $2,186.00. (Hollis Green)
7. Recognize the 2022 Virginia Chrestman Employee of the Year.
8. Adopt a Retirement Resolution for Oxford Police Department employee, James Harper Thomas.
9. Request permission to accept the reverse auction bids for Refuse Carts in the Environmental Services Department. (Amberlyn Liles)
10. Request permission to submit the 2023-2024 5311 Grant Proposed Budget to MDOT and authorize the Mayor to sign the Application for Federal Assistance 424 Form for the Oxford- University Transit Program. (Donna Zampella)
11. Request permission to approve the insurance rates for calendar-year 2023. (Braxton Tullos)
12. Request permission for retired officer, Harper Thomas, to purchase his service weapon for $1.00, as allowed per State statute. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly permit to close Van Buren Avenue from 9th Street to 11th Street on March 1, 2023 from 4:00pm to 11:00pm for the 20th Anniversary celebration for the Oxford Film Festival. (Jeff McCutchen)
14. Request permission to approve a Parade/Assembly permit for the Eta Chapter of Sigma Chi to host a 5k run on Saturday, April 15, 2023 from 8:00am-10:00am. (Jeff McCutchen)
15. Request permission to approve and authorize the Mayor to sign the AXON Enterprise Fleet Camera contract. (Jeff McCutchen)
16. Request permission to approve and authorize the Mayor to sign the AXON Enterprise Taser/Body Camera contract. (Jeff McCutchen)
17. Request permission to renew the 2023-2024 City of Oxford Towing Service Rotation Agreement. (Jeff McCutchen)
18. Request permission to approve and authorize the Mayor to sign an MOU for the LESO Program. (Jeff McCutchen)
19. Request permission to amend the Oxford Police Department’s Policy Number 2.08, Personnel Benefits and Compensation, to add clarification to the rate of pay for overtime work. (Jeff McCutchen)
20. Consider a proposal from Mid-South Tank Consultants for inspection and washout of elevated water storage tanks and clear wells. (Rob Neely)
21. Consider a proposal from Mid-South Tank Consultants for exterior pressure washing of elevated storage tanks. (Rob Neely)
22. Request permission to approve a Final Plat Amendment for Case #2918, Mac Monteith, for “The Lamar, Phase 4” for property located at the West end of Cincinnatus Drive, being further identified as PPIN 5067. (Ben Requet)
23. Request permission to accept the bids received and award a contract for the Lighting Retrofit Project at mTrade Park. (Mark Levy)
24. Consider Change Order #2 from AS Fornea Construction for the City Hall Pocket Park. (Mark Levy)
25. Consider a request from Graham Fiber for extended work hours for the installation of aerial overlashing of fiber on West Jackson Avenue. (Reanna Mayoral)
26. Consider an executive session.
27. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.