City of Oxford, Mississippi Board of Aldermen Agenda – Tuesday, February 18, 2020

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on February 4, 2020. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   2. Request approval of the 2020 Oxford Fire Department Tranining Calendar. (Joey Gardner)
   3. Request permission for the Administrative Assistant to attend the Emergency Services Administrative Professionals Conference on May 6-8, 2020 in Biloxi, MS at an estimated cost of $386.00. (Joey Gardner)
   4. Request permission for the Municipal Court Clerk to attend the Leadership Class for the Municipal Court Clerk’s Association in Gulfport, MS on March 11-13, 2020 at no cost to the City. (Donna Fisher)
   5. Request permission for one employee to attend the MS Engineering Society Winter Meeting on February 26- 28, 2020, in Jackson, MS, at an estimated cost of $970.00. (Reanna Mayoral)
   6. Request permission for the Aquatics Director to attend a USA Swimming Build a Pool Conference on February 21-22, 2020 in Frisco, TX at an estimated cost of $400.00. (Seth Gaines)
   7. Request permission for the General Manager to attend TVA meetings in Nashville, TN on March 12-13, 2020 at an estimated cost of $614.00. (Rob Neely)
   8. Request permission for an employee to attend the MS-AL Twin States Conference in Tupelo, MS on March 5-7, 2020 at an estimated cost of $185.00. (Bart Robinson)
   9. Request permission for one officer to attend CIC-Criminal Investigations Course on March 9-September 18, 2020 in Tupelo, MS at an estimated cost of $900.00. (Jeff McCutchen)
   10. Request permission for two officers to attend LE Training for Safety & Survival class on February 25-28, 2020 in Pearl, MS at an estimated cost of $130.00. (Jeff McCutchen)
   11. Request permission for Jacob Allen Duke to intern with the Oxford Police Department for the Spring 2020 semester. (Jeff McCutchen)
   12. Request permission for two officers to attend the FBI Firearms Instructor Class on March 23-27, 2020 in Pearl, MS at an estimated cost of $343.00. (Jeff McCutchen)
   13. Request permission for two officers to attend the School Shooting Prevention Leadership Class on March 4-5, 2020 in Little Rock, AR at an estimated cost of $1,205.44. (Jeff McCutchen)
   14. Request permission to hire two unpaid interns in the Development Services-Planning Department. (Ben Requet)
   15. Request permission to promote an employee in the Environmental Services Department. (Braxton Tullos)
   16. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
   17. Request permission to transfer an employee from the Development Services-Building Department to the Oxford Utilities-Water & Sewer Department. (Braxton Tullos)
   18. Request permission to advertise for a Full-Time Engineering Technician for the Oxford Utilities Department. (Braxton Tullos)
7. Adopt a proclamation for the League of Women Voters Oxford/North MS.
8. Adopt a proclamation for the 19th Amendment Centennial Commemoration and Celebration.
9. Adopt a resolution honoring the 2020 Lafayette High School Girls Soccer Team.
10. Adopt a resolution honoring the 2020 Lafayette High School Boys Bowling Team.
11. Animal Care and Control Update. (Jenn Petermann)
12. Update on affordable housing in Oxford. (Stewart Rutledge).
13. Request permission to declare equipment surplus in the Oxford Park Commission and authorize its disposal. (Seth Gaines)
14. Consider an appeal of the Planning Commission’s Decision on Case #2590, Summit of Oxford Commons, for a 196 ft variance from Section 2.6.9-Front Build-to Line, in the Suburban Center District, being further described as PPIN 4707. (Judy Daniel)
15. First reading of a proposed Ordinance for Case #2585, to rezone approximately +/- 3 acres from Neighborhood Residential (NR) to Traditional Neighborhood Business (TNB) for property located at 281 Hwy 7 South, being further described as PPINs 10329 and 10330. (Ben Requet)
16. Consider a request for Final Plat Approval (Amended) from James Mogridge, for Case #2584, for property located at 2115 Old Taylor Road, being further described as PPINs 8519, 8520, 8524, 35619, 37942, and 21083. (Judy Daniel)
17. Request permission to apply for a MS Department of Archives and History CLG Grant. (Kate Kenwright)
18. Request permission to apply for the Firehouse Subs Grant in the amount of $13,000.00 with no required match. (Joey Gardner)
19. Request permission to declare equipment surplus in the Oxford Fire Department. (Joey Gardner)
20. Request permission to declare equipment surplus in the Oxford Utilities Department. (Rob Neely)
21. Request permission to accept the bids and award the contract for the meter installation contractor and AMI Water Meter Project. (Rob Neely)
22. Request permission to authorize Oxford Utility’s electrical engineering consultant, Allen & Hoshall, to begin work on the Conference Center Substation 161kV Breaker and 13kV Regulator Project. (Rob Neely)
23. Request permission to advertise for a VacTruck for the Oxford Utilites Department. (Rob Neely)
24. First reading of an Ordinance amending Chapter 102, Section 549, Time Limitations in certain areas, to remove the three (3) hour time limit on football game days. (Matt Davis)
25. Request permission to approve the parking garage operation plan for the 2020 Double Decker Arts Festival. (Matt Davis)
26. Second reading, public hearing, and vote on a proposed ordinance amending Chapter 50, Article IV, Smoking Ban, to add section 50-94, Restrictions on Electronic Smoking Devices. (Jeff McCutchen)
27. Request permission to amend the previously approved parade permit for the 2020 Double Decker Arts Festival. (Jeff McCutchen)
28. Consider a request for a sole-source purchase from Environmental Systems Research Institute, Inc. (Esri) for an ArcGIS software license for the Development Services- Administration Department. (Hollis Green)
29. Request permission to transfer an employee from in the Environmental Services Department. (Braxton Tullos)
30. Request approval of a rate increase for Hospital Wing service for City employees and retirees. (Braxton Tullos)
31. Consider an executive session.
32. Recess to meet on February 24th at 2:30pm.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.