City of Oxford, Mississippi Board of Aldermen Agenda – Tuesday, May 16, 2023

Regular Meeting is at 5:00 pm City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on May 2, 2023 and the Recess Meeting on May 4, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the City Shop Department and authorize its disposal. (Lynwood Jones)
      2. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
      3. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
   2. Grants:
      1. Request permission to apply for a MS Office of Homeland Security equipment grant with no match. (Shane Fortner)
      2. Request permission to accept a MS Department of Archives & History CLG Grant in the amount of $15,000, with a 50% match. (Kate Kenwright)
   3. Human Resources:
      1. Request permission to promote an employee in the Oxford Fire Department. (Braxton Tullos)
      2. Request permission to accept the retirement of an employee in the Oxford Fire Department. (Braxton Tullos)
      3. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to hire a Part-Time employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire employees in the Environmental Services Department. (Braxton Tullos)
      6. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request permission to approve Landon Jenkins as a driver for Oxford Pedicab Company. (David Sabin)
      2. Progress Report from the Early Childhood & Reading Development Partnership. (Cara Buffington)
      3. Adopt a Proclamation for Bicycle Month.
      4. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      5. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for two employees to attend the MS SWANA Board Meeting in Natchez, MS on July 12-13, 2023 at an estimated cost of $184.00. (Amberlyn Liles)
      2. Request permission for two employees to attend the Manager of Landfill Operations Course in Meridian, MS on July 25-28, 2023 at an estimated cost of $1,930.00. (Amberlyn Liles)
      3. Request permission for nine employees to attend TECC Training on June 1-2, 2023 in Oxford at an estimated cost of $2,000.00 (registration only). (Jeff McCutchen)
      4. Request permission for an employee to attend Accident Reconstruction Level 1 training on September 25-October 5, 2023 in Pearl, MS at an estimated cost of $1,000.00 (registration only). (Jeff McCutchen)
      5. Request permission for an employee to attend Law Enforcement Safety Survival training on May 16-17, 2023 in Pearl, MS at an estimated cost of $82.00. (Jeff McCutchen)
      6. Request permission for an employee to attend the MASRO Conference on June 3-12, 2023 in Biloxi, MS at an estimated cost of $460.00. (Jeff McCutchen)
      7. Request permission for an employee to attend SFST MS Tide training on June 13-15, 2023 in Hernando, MS at no cost to the City. (Jeff McCutchen)
      8. Request permission for two employees to attend Orientation Course ETelecommunications training on June 11-13, 2023 in Canton, MS at an estimated cost of $639.85. (Jeff McCutchen)
      9. Request permission for an employee to attend FLETC: Basic Tactical Medic training on August 13-17, 2023 in Atoka, OK at an estimated cost of $730.00. (Jeff McCutchen)
      10. Request permission for an employee to attend SCT: Complete Female Cop on July 27, 2023 in Brandon, MS at an estimated cost of $225.00. (Jeff McCutchen)
      11. Request permission for three employees to attend Homeland Security Executive Protection training on May 22-26, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      12. Request permission for an engineer to attend the MS/AL Summer Conference in Gulf Shores, AL on June 11-14, 2023 at an estimated cost of $2,090.03. (John Crawley)
7. Announce vacancies on the Historic Preservation, Pathways, and Planning Commissions.
8. Request permission to approve the 2023-2024 Interlocal Agreement for the Funding of Early Childhood and Reading Development Program. (Cara Buffington)
9. Public Hearing and consideration of a Resolution approving the amended and restated Tax Increment Financing Plan for the Colonnade Crossing Project. (Chris Gouras)
10. Consider a Resolution approving the amended and restated Development and Reimbursement Agreement for the Colonnade Crossing Project. (Chris Gouras)
11. Consider a Resolution approving the amended and restated Interlocal Cooperation Agreement with Lafayette County for the Colonnade Crossing Project. (Chris Gouras)
12. Request permission to advertise for bids for new HVAC at the mTrade Park IPF. (Brad Freeman)
13. First reading of a proposed Ordinance amending Chapter 22-Buildings, to amend Section 22-25, regarding Storm Shelter requirements. (Jonathan Mizell)
14. Request permission to approve a Parade/Assembly permit for Delta Gamma to close University Avenue between 8th & 9th Street on July 1st from 10:00am-3:00pm. (Jeff McCutchen)
15. Request permission to approve a Parade/Assembly permit for the Oxford Juneteenth Street Festival on Saturday, June 17, 2023 from 2:00pm-8:00pm. (Jeff McCutchen)
16. Request permission to approve a Parade/Assembly permit for the Sherry Wall 5K/Kids Fun Run for St. Jude on Saturday, August 5, 2023 from 7:30am-9:30am. (Jeff McCutchen)
17. Request permission to approve the installation of a painting at the Burns Belfry. (Kate Kenwright)
18. Request approval for a Preliminary & Final Plat Approval for Case #2959, by Heritage Properties, LLC, for “Six West Properties, Phase I Subdivision”, for property located on Highway 6, being further identified as PPIN #7686. (Robert Baxter)
19. Second reading and Public Hearing for a proposed Ordinance amending Chapter 2, Section 2-79 of Division 3, Article II, adding subsection 2-79-(a)(1) Voting Ward Descriptions. (Mark Levy)
20. Consider Change Order #1 for JP Corporation General Contractors for the Conference Center Renovation. (Mark Levy)
21. Consider a request for a revocable license for a temporary dock and staircase at the rear of McEwen’s on Harrison Avenue. (John Crawley)
22. Consider a request for a revocable license for a monument sign on Belk Boulevard for an Exxon Gas station. (John Crawley)
23. Consider a request for extended work hours and to close portions of sidewalks and one lane of North Lamar to clean and repair the exterior of The Chancellor’s House. (John Crawley)
24. Consider an executive session.
25. Recess to meet on Tuesday, May 30th at 9:00am at the Oxford Utilities Building.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.