City of Oxford, Mississippi Board of Aldermen Agenda – Tuesday, September 3, 2019

Meeting is at 5:00 pm. Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.
Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on August 20, 2019, the Recess Meeting on August 21, 2019, and the Recess Meeting on August 28, 2019. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request permission for an Electrical Engineer to attend the SCADA User Conference on October 7-10, 2019 in Memphis, TN at no cost to the City. (Rob Neely)
   2. Request permission for one employee to attend the International Code Council Annual Conference and Building Safety and Design Expo on October 19-24, 2019 in Las Vegas, NV at an estimated cost of $2,229.00. (Chris Carter)
   3. Request permission for an employee to attend an educational seminar on Fire and Smoke Protection Features and Means of Egress on September 11, 2019 in Jackson, MS at no cost to the City. (Chris Carter)
   4. Request permission for an alderman to attend the 2019 Small Town Conference on October 17-18, 2019 in Tupelo, MS at an estimated cost of $800.00. (Ashley Atkinson)
   5. Request permission to approve a one-step increase for an employee in the Oxford Utilities Department. (Braxton Tullos)
   6. Request permission to approve a promotion of a part-time employee to full-time in the Environmental Services Department. (Braxton Tullos)
   7. Request permission to approve a one-step increase for an employee in the Environmental Services Department. (Braxton Tullos)Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
   8. Request permission to hire one part-time Docent Laborer for the Historic Properties Department. (Braxton Tullos)
   9. Request permission to advertise for an Administrative Assistant in the Oxford Police Department – Parking Division. (Braxton Tullos)
   10. Request permission for the Director and Officers of the DUI Training Grant to travel to teach for state training for FY19/20, in accordance with the requirements of the grant. (Jeff McCutchen)
   11. Request permission for one officer to attend the Leadership Workshop on September 18-19, 2019 in Biloxi, MS at an estimated cost of $82.00. (Jeff McCutchen)
   12. Request permission for 3 planners to attend the Mississippi American Planning Association Fall Conference on October 16- 18, 2019, in Huntsville, AL, at an estimated cost of $2,800.00. (Ben Requet)
   13. Request permission for an employee to attend the Build a Pool conference on September 14-17, 2019 in St. Louis, MO at an estimated cost of $224.00. (Seth Gaines)
7. Adopt a Resolution for the authorizing and approving the form and execution of an equipment lease-purchase agreement with Regions Equipment Finance Corporation for the purpose of lease-purchasing certain equipment for the City of Oxford; and for related purposes. (Steve Pittman)
8. Consider an appeal of the Planning Commission’s decision to deny variances requested by Galleria II, LLC (John Trezevant) for Cases 2522, 2523, and 2524 for property located at 2619 Jackson Avenue West, being further identified as PPIN 7868. (Judy Daniel)
9. Request permission to approve a Preliminary and Final Plat for Case #2509, for ‘Galleria II Subdivision’ for property located at 2619 Jackson Avenue West, being further identified as PPIN 7868. (Judy Daniel)
10. Presentation from Joseph Simpson regarding parking spaces.
11. Announce appointment to the Planning Commission.
12. Approve an appointment to the Courthouse Square Historic Preservation Commission.
13. Announce a vacancy on the Pathways Commission.
14. Announce a vacancy on the Tree Board.
15. Announce a vacancy on the Historic Properties Commission.
16. Adopt a proclamation to declare September Attendance Awareness Month.
17. Consider the adoption of an official City logo. (Bart Robinson)
18. Adopt the official City of Oxford brand guidelines. (Kara Giles)
19. Accept a donation for the North Lamar Park Project.
20. Consider the recommendation from the Downtown Parking Advisory Commission regarding the amount of Select and Premium Parking Permits to be sold. (Matt Davis)
21. Request permission to declare two pieces of equipment surplus in the FNC Park Department and authorize their sale on govdeals.com. (Brad Freeman)
22. Request permission to accept and authorize the Mayor to sign a sponsorship agreement for FNC Park. (Brad Freeman)
23. Consider an MOU with the University of MS for the use of parking at FNC Park. (Brad Freeman)
24. Consider a TVA Partnership Agreement and authorize the Mayor to sign same. (Rob Neely)
25. Public hearing for the Fiscal Year 2019-2020 Municipal Budget. (Ashley Atkinson)
26. Adopt a resolution levying an additional .44 mills for the operation of the Oxford-Lafayette County Vocational Technical Center (Oxford-Lafayette County School of Applied Technology). (Ashley Atkinson)
27. Public hearing for two CAP Loan applications for the construction of the new municipal fire station and the purchase of the new fire truck. (Ashley Atkinson)
28. Authorize the City Clerk to proceed with the two CAP Loan applications for the construction of the new municipal fire station and the purchase of the new fire truck. (Ashley Atkinson)
29. First reading of a proposed Ordinance amending Chapter 87, Neighborhood Code Enforcement, Composition and Terms, of the Code of Ordinance of the City of Oxford, MS. (Amberlyn Liles)
30. First reading of a proposed Ordinance amending Chapter 94, Solid Waste, Composition and Terms, of the Code of Ordinances for the City of Oxford, MS. (Amberlyn Liles)
31. Request permission to advertise for bids for equipment in the Environmental Service Department through Central Bidding. (Amberlyn Liles)
32. Third reading on a proposed Ordinance amending Chapter 102, Article XVII, Section 549; Time Limitations in Certain Areas, and creating Chapter 102, Article XVII, Section 553; Parking Permits for Downtown Off-Street Parking Facilities. (Matt Davis)
33. Second reading and public hearing for a proposed Ordinance with modifications to the City of Oxford Municipal Code Chapter Chapter 54-21, Historic Preservation, Composition and Terms. (Ben Requet)
34. Accept Quitclaim Deed from Blackburn Holdings, LLC for property between Old Taylor Road and the Dollar General at Faulkner Flats. (Reanna Mayoral)
35. Consider Change Order Number 2 in the amount of $52,000.00 for additional tank lights at the Elevated Water Storage Tank at Rivers Hill. (Reanna Mayoral)
36. Consider request from Phoenix Fabricators for additional work hours at the Elevated Water Storage Tank at Rivers Hill. (Reanna Mayoral)
37. Consider request from Bennett Construction for additional work hours for installation of wayfinding signs. (Reanna Mayoral)
38. Request permission to apply for a Mitigation Grant to widen the box culvert on South Lamar Boulevard between Veterans Drive and Whippoorwill/Windsor Falls Boulevard. (Reanna Mayoral)
39. Request permission to re-advertise for Materials Bids not received on August 29, 2019 for FY19/20. (Reanna Mayoral)
40. Request permission to advertise for construction of North Lamar Pocket Park located at 568 North Lamar Boulevard. (Bart Robinson)
41. Consider Change Order #1 from Covington Flooring Company for the Ulysses “Coach” Howell Activity Center. (Bart Robinson)
42. Consider Change Order #2 from ThyssenKrupp Elevators for the Downtown Parking Garage. (Bart Robinson)
43. Consider Change Order #4 from Tindall Corporation for the Downtown Parking Garage. (Bart Robinson)
44. Consider a request from ICM for an early morning concrete pour at the Lafayette County Elementary School. (Bart Robinson)
45. Consider an executive session.
46. Recess to meet on Thursday, September 12, 2019 at 3:00pm.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk:aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.