City of Oxford, Mississippi Board of Aldermen meeting agenda for Tuesday, April 16, 2019

Meeting is at 5:00 pm.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.
Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on April 2, 2019.
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request permission for the Mayor and Chief Operating Officer to travel to Washington, DC on April 30-May 2, 2019 at an estimated cost of $2,500.00. (Bart Robinson)
   2. Request permission for four employees to attend the 2019 Waste Expo on May 5-9, 2019 in Las Vegas, NV at an estimated cost of $1,950.00. (Amberlyn Liles)
   3. Request permission for three employees to attend the MS SWANA meeting on May 14- 16, 2019 in Bay St. Louis, MS at an estimated cost of $1,658.00. (Amberlyn Liles)
   4. Request permission to send two OUT drivers for CDL training & testing. (Donna Zampella)
   5. Request permission for an employee to attend the MS Department of Archives and History Bootcamp on May 1-3, 2019 in Jackson, MS at an estimated cost of $550.00. (Hollis Green)
   6. Request permission for Davenport Williams to intern with the Oxford Police Department for the Fall 2019 semester. (Jeff McCutchen)
   7. Request permission for Christopher Lancaster, Richard Smith, Je’Miller Handy and Quacia Godfrey to intern with the Oxford Police Department for the Summer 2019 semester. (Jeff McCutchen)
   8. Request permission for three officers to attend Vehicle Engagements Tactics training from April 22-23, 2019 in Oxford, MS at a total cost of $300.00. (Jeff McCutchen)
   9. Request permission for four communication officers to attend Human Trafficking for Dispatchers training on April 26, 2019 in Pearl, MS at an estimated cost of $450.00. (Jeff McCutchen)
   10. Request permission for ten officers to attend SSGT Advanced Defensive Tactics on April 26, 2019 in Oxford, MS at a total cost of $1,000.00. (Jeff McCutchen)
   11. Request permission for one officer to attend Accreditation Summer Educational Conference on June 26-28, 2019 in Biloxi, MS at an estimated cost of $236.00 plus per diem. (Jeff McCutchen)
   12. Request permission for three employees to attend ARMS Conference and Training on June 11-15, 2019 in New Orleans, LA at an estimated cost of $2,599.06 plus per diem. (Jeff McCutchen)
   13. Request approval to promote an employee at FNC Park. (Braxton Tullos)
   14. Request approval of the resignation of an employee in the Public Works Department and to advertise the vacancy. (Braxton Tullos)
   15. Request permission to promote an employee at the Oxford Fire Department. (Braxton Tullos)
   16. Request permission to hire two part-time Double Decker Bus Drivers. (Braxton Tullos)
   17. Request permission to hire a part-time reserve officer for the Oxford Police Department. (Braxton Tullos)
   18. Request permission to accept the voluntary demotion of an employee in the Oxford Police Department. (Braxton Tullos)
   19. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
   20. Request permission to accept the resignation of an employee at FNC Park and advertise the vacancy. (Braxton Tullos)
   21. Request permission to employ part-time seasonal employees in the Environmental Services Department. (Braxton Tullos)
   22. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
   23. Request permission to approve the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
   24. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
   25. Request permission to hire a Full-Time Event Coordinator at the Oxford Conference Center. (Braxton Tullos)
7. Recognition of the Oxford Garden Club’s Cemetery Committee.
8. Monthly update from OUT. (Donna Zampella)
9. Monthly animal control update from MS Critterz. (Jenn Petermann)
10. Adopt a resolution authorizing and directing the issuance of combined water and sewer system revenue bonds of the City of Oxford, MS in a total aggregate principal amount of $12,400,000.00 for multiple purposes. (Sue Fairbank)
11. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Michelle Robinson)
12. Request permission to have a “Fill the Boot” at the Kids Combat Challenge at Double Decker. This is a joint effort with the Lafayette County Volunteer Fire Department. All proceeds to benefit the Muscular Dystrophy Association. (Joey Gardner)
13. Request permission to accept the donation of building materials from Timber Products in Corinth, MS for the construction of portable training props. (Joey Gardner)
14. Request permission to change the testing process for new hires in the Oxford Fire Department. (Joey Gardner)
15. Second reading and public hearing for a proposed Ordinance amending Chapter 22 to create Section 22-3, Temporary Certificate of Occupancy Issuance and Fee Schedule in the City of Oxford, Mississippi Code of Ordinances. (Chris Carter)
16. Request permission to sell water to Westover Water Association at the outside rate to allow for the painting of an elevated tank on their system. (Rob Neely)
17. Third reading and vote on a proposed Ordinance amending the Land Development Code, Case #2472. (Ben Requet)
18. Update on Housing Commission. (Judy Daniel)
19. First reading of a proposed ordinance for Case #2482, Oxford Wisteria, LLC, to rezone +/- 1.44 acres from (NR) Neighborhood Residential to (SCO) Suburban Corridor for property located east of South Lamar, and approximately +/- 250 feet south of Office Park Drive, being further identified as PPIN 8907. (Judy Daniel)
20. First reading of a proposed ordinance for Case #2483, Blackburn Communities, LLC, Rebel Hospitality, Inc. (New Regional Planning), and Kenlan Development for modifications to the Oxford Commons Planned Unit Development (PUD). (Judy Daniel)
21. Third Reading and vote on a proposed Ordinance Amending Chapter 14, Article II of the Code of Ordinances of the City of Oxford – Alcoholic Beverages. (Bart Robinson/Jeff McCutchen)
22. Second reading and public hearing on a proposed Ordinance amending Chapter 50, Article IV-Smoking Ban of the Code of Ordinances of the City of Oxford, Mississippi. (Jeff McCutchen)
23. Request permission to apply for a Body Worn Camera grant from the Office of Justice Programs at a total not to exceed $150,000.00 with a 50% match. (Jeff McCutchen)
24. Request permission to surplus five vehicles in the Oxford Police Department and authorize their disposal. (Jeff McCutchen)
25. Request permission for two officers to attend the 2019 CALEA Summer Conference from April 30-May 5, 2019 in Huntsville, AL at an estimated cost of $3,256.00 plus per diem. (Jeff McCutchen)
26. Request approval of budget reallocations for the Oxford Police Department’s 405D Alcohol and Impaired Driving FY19 Training Grant. (Ashley Atkinson/ Jeff McCutchen)
27. Request permission to accept the bids and award the contract for the construction of an equalization basin at the Wastewater Treatment Plant (contract 2), pending the sale of revenue bonds. (Reanna Mayoral)
28. Request permission to amend the Owner-Engineer contract (Exhibit K) with W. L. Burle Engineers, PA to include services provided for additional design work for the equalization pond project. (Reanna Mayoral)
29. Consider a request from AT&T to enter City property for temporary construction access to a client property. (Reanna Mayoral)
30. Consider an offer to MDOT in the amount of up to $623.10 for trees to 30. be cleared for the Highway 314 sewer project. (Reanna Mayoral)
31. Consider a change order for the removal of trees on Highway 314 for work related to the Highway 314 sewer project. (Reanna Mayoral)
32. Consider a request to work on City Right of Way from the homeowner at 1223 Beanland. (Bart Robinson)
33. Consider a request to work on multiple Sundays (4/21, 5/5, and 5/12) and to close the sidewalk on the South side of Jefferson for the remainder of the construction of the Downtown Parking Garage Project. (Bart Robinson)
34. Request approval of Change Order #3 for Structural Waterproofing and Restoration, LLC for the Downtown Parking Garage Project. (Bart Robinson)
35. Request approval of Change Order #5 for Shaw Services, LLC for the Downtown Parking Garage Project. (Bart Robinson)
36. Request approval of a Change Order for Precision Engineering for the Downtown Parking Garage Project. (Bart Robinson)
37. Consider a request for an extension of utilities for Case #2475, “GreenServ”, located in the Lafayette County Max D. Hipp Industrial Park, being further identified as PPIN 3376. (Ben Requet)
38. Adopt a resolution to allow for the installation of a water and fire main at the Lafayette County Industrial Park. (Bart Robinson)
39. Consider an executive session.
40. Recess to meet on April 23, 2019 at 10:00am.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk:aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.