City of Oxford, Mississippi Board of Aldermen Meeting Agenda for Tuesday, August 6, 2019

Meeting is at 5:00 pm.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.
Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Recess Meeting on July 15, 2019, the Regular Meeting on July 16, 2019, the Recess Meeting on July 17, 2019, the Recess Meeting on July 18, 2019, and the Recess Meeting on July 23, 2019. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request approval of Stanley Spearman as a taxi driver for Flying Tuk. (Matt Davis)
   2. Request permission to send ten employees to CDL testing and training for Oxford- University Transit. (Donna Zampella)
   3. Request permission for the Sales Manager to attend the MSAE Lunch & Learn in Ridgeland, MS on August 21, 2019 at an estimated cost of $209.81. (Hayden Guest)
   4. Request permission for the Director to attend the MSAE Board Meeting and Lunch & Learn in Ridgeland, MS on August 20-21, 2019 at an estimated cost of $385.81. (Hayden Guest)
   5. Request permission for the Fire Inspectors to attend a class on Sprinkler Systems in Tupelo, MS on August 19, 2019 at no cost to the City. (Joey Gardner)
   6. Request permission for an employee to attend the Deep South Turf Expo in Biloxi, MS on September 29-October 3, 2019 at an estimated cost of $1,400.00. (Greg Pinion)
   7. Request permission for Cara Smart to intern with OPD for the Fall 2019 Semester. (Jeff McCutchen)
   8. Request permission for the General Manager to attend the TVA/LPC meeting in Muscle Shoals, AL on September 30, 2019 at an estimated cost of $150.00. (Rob Neely)
   9. Request permission for the Waste Water Treatment Plant employees to attend MsRWA and MDEQ water/wastewater training in Tupelo, MS on October 8-10, 2019 at an estimated cost of $350.00. (Rob Neely)
   10. Request permission for two employees to attend the Municipal Court Clerks Conference in Biloxi, MS on September 10-13, 2019 at an estimated cost of $250.00. (Donna Fisher)
   11. Request permission to hire two Full-Time Police Officers in the Oxford Police Department. (Braxton Tullos)
   12. Request permission to hire a part-time Parking Enforcement Officer in the Parking Enforcement Division. (Braxton Tullos)
   13. Request permission to hire one Firefighter in the Oxford Fire Department. (Braxton Tullos)
   14. Request permission to hire two Street Operators in the Development Services- Street Department Division. (Braxton Tullos)
   15. Request permission to approve step increases for two employees in the Development Services- Building Department Divison. (Braxton Tullos)
   16. Request permission to hire a Seasonal Laborer in the Buildings & Grounds Department. (Braxton Tullos)
   17. Request permission to hire two Reserve Officers in the Oxford Police Department. (Braxton Tullos)
   18. Request permission to accept the resignation of one Full-Time Officer in the Oxford Police Department. (Braxton Tullos)
   19. Request permission to advertise for one Full-Time and one Part-Time Dispatchers/Communications Officers for the Oxford Police Department. (Braxton Tullos)
   20. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
   21. Request permission to accept the resignation of an employee in the Environmental Services Department. (Braxton Tullos)
   22. Request permission to hire a seasonal part-time worker in the Environmental Services Department. (Braxton Tullos)
   23. Request permission to hire Seasonal Grounds Crew workers at FNC Park. (Braxton Tullos)
   24. Request permission to hire Part-Time Docents for the Historic Properties Department. (Braxton Tullos)
   25. Request permission to hire a temporary part-time worker in the Human Resources Department. (Braxton Tullos)
7. Recognition of Oxford Fire Department Personnel.
8. Update on Early Childhood Reading Program. (Tamara Hillmer)
9. Announce vacancy on the Planning Commission.
10. Announce vacancy on the Tourism Council.
11. Announce a vacancy on the Courthouse Square Historic Preservation Commission.
12. Announce a vacancy on the Pathways Commission.
13. Approve the 2019-2020 Ad Valorem Request from the Oxford School District. (Brian Harvey)
14. Consider a lease for buses for the Oxford-University Transit System at no cost to the City. (Donna Zampella)
15. Request permission to send four Oxford-Transit Management employees to the 2019 MPTA Leadership Conference in Natchez, MS on August 13-16, 2019 at at estimated cost of $4,154.08 (with some cost to be reimbursed by RTAP Scholarships). (Donna Zampella)
16. Accept a multi-modal grant for the Oxford-University Transit System in the amount of $57,279.00 for the purchase of vehicle insurance. (Donna Zampella)
17. Request permission to execute the Supplemental Agreement #1 for the Oxford-University Transit Facility Renovation from September 2019 to September 2020. (Donna Zampella)
18. Consider a request from MASEP for the use of courtroom space. (Billy Brister)
19. Adopt a Resolution of Intent of the Board of Aldermen of the City of Oxford, Mississippi, Declaring Its Intention to Provide Its Pro-Rata Share of the Oxford-Lafayette County Vocational-Technical Center (Oxford-Lafayette County School of Applied Technology). (Ashley Atkinson)
20. Request permission to declare equipment surplus in the Environmental Services Department. (Amberlyn Liles)
21. Request permission to declare equipment surplus in the Oxford Park Commission. (Seth Gaines)
22. Consider request from Food Network to film at Oxford Fire Station. (Joey Gardner)
23. Second reading and public hearing for a proposed Ordinance for Case #2510, modifications to the City of Oxford Land Development Code (Articles 2, 3, and 7). (Ben Requet)
24. First reading of a proposed Ordinance amending Chapter 102, Article XVII, Section 549; Time Limitations in Certain Areas, and creating Chapter 102, Article XVII, Section 553; Parking Permits for Downtown Off-Street Parking Facilities. (Matt Davis)
25. Second reading and public hearing for a proposed Ordinance amending Chapter 74, Article 74-13, prohibiting the use, purchase, possession, distribution, sale or offering for sale of synthetic cocaine or other synthetic products. (Jeff McCutchen)
26. Request permission to accept a grant from the MS Office of Highway Safety for Alcohol and Impaired Driving for FY 2020 in the amount of $523,550.75. (Jeff McCutchen)
27. Notification of possible Sunday work adjacent to Gertrude Ford Boulevard on the University of Mississippi retaining wall project. (Reanna Mayoral)
28. Request permission to accept the maintenance of water, sewer, and street infrastructure in The Heights, Phase 5 of Oxford Commons. (Reanna Mayoral)
29. Consider a request from J.M. Duncan Inc. for additional work hours and to close North Lamar at Jefferson for crosswalk installations. (Reanna Mayoral)
30. Consider a budget amendment to transfer funds related to the Jefferson Avenue Widening Project and annual paving. (Reanna Mayoral)
31. Consider Change Order Number 2 for the Jefferson Avenue Widening Project in the amount of $108,479.72 for additional paving on Jefferson Avenue. (Reanna Mayoral)
32. Consider Change Order Number 4 for increased contract time for the Highway 314- Davidson Creek sewer project (at no additional cost). (Reanna Mayoral)
33. Consider Change Order #6 for Shaw Services, LLC for the Downtown Parking Garage. (Bart Robinson)
34. Consider request for an early morning concrete pour from ICM for Lafayette Schools. (Bart Robinson)
35. Consider an executive session.
36. Recess to meet on Thursday, August 8, 2019 at 2:30pm in the Old RSVP Building next to City Hall.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk:aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.