City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, April 18, 2023

Regular Meeting is April 18, 2023 at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on April 4, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Utilities-Water & Sewer Division and authorize its disposal. (Rob Neely)
   2. Human Resources:
      1. Request permission to accept the retirement of one employee in the City Clerk’s Office. (Braxton Tullos)
      2. Request permission to accept the retirement of one employee in the Environmental Services Department. (Braxton Tullos)
      3. Request permission to accept the retirement of one employee in the Oxford Fire Department. (Braxton Tullos)
      4. Request permission to promote five full-time employees in the Environmental Services Department. (Braxton Tullos)
      5. Request permission to hire six part-time employees in the Environmental Services Department. (Braxton Tullos)
      6. Request permission to hire one part-time officer in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to hire one part-time employee in the mTrade Park Department. (Braxton Tullos)
      8. Request permission to accept the resignation of one employee in the Oxford Fire Department. (Braxton Tullos)
      9. Request permission to accept the resignation of twenty part-time employees for the City’s Historic Properties. (Braxton Tullos)
      10. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for an employee to attend the Public Safety Summit on May 8-10, 2023, in Flowood, MS, at an estimated cost of $604.88. (Joey Gardner)
      2. Request permission for two employees to attend the NFPA Instructor Class on April 24- May 5, 2023, in Batesville, MS, with the only cost being fuel costs (day travel only, no overnight stay). (Joey Gardner)
      3. Request permission for one Historic Preservation Commissioner and two Planning Department Staff Members to attend the MS Department of Archives and History Preservation Bootcamp on May 3-4, 2023, in Jackson, MS, at an estimated cost of $1,200.00. (Ben Requet)
      4. Request permission for fourteen employees to attend FBI Color of Law Training on May 18, 2023, in Oxford, MS, at no cost to the City. (Jeff McCutchen)
      5. Request permission for the Chief of Police and one other employee to attend the Public Safety Summit on May 7- 10, 2023, in Jackson, MS, at an estimated cost of $1,450.12. (Jeff McCutchen)
      6. Request permission for two employees to attend Street Cop Training: MS Case Law on May 10, 2023, in Southaven, MS, at an estimated cost of $398.00. (Jeff McCutchen)
      7. Request permission for two employees to attend Supervisor 365 Training on June 4- 10, 2023, in Biloxi, MS, at an estimated cost of $714.00. (Jeff McCutchen)
      8. Request permission for two employees to attend CIT Training on April 17- 21, 2023, in Oxford, MS, at no cost to the City. (Jeff McCutchen)
      9. Request permission for three employees to attend Command College on July 9- 14, 2023, in Oxford, MS, at an estimated cost of $1,050.00. (Jeff McCutchen)
7. Adopt a Resolution recognizing the 10 year anniversary of the Oxford Community Market.
8. Adopt a Proclamation recognizing National Volunteer Week. (Marlee Carpenter)
9. Request permission to allow two employees to attend the 2023 CTAA Expo on May 21-25, 2023 in Oklahoma City, OK at an estimated cost of $4,293.00 (with $4,193.00 being paid by an RTAP scholarship). (Donna Zampella)
10. Request permission to sign a software upgrade/renewal contract with Catalis/Syscon for upgrades to the Municipal Court’s operating system software. (Nickie Denley)
11. Request permission to approve an Agreement for Online Tax Sale Auction Portal with GovEase Auction, LLC. (Ashley Atkinson)
12. Mid-Year Budget Review. (Ashley Atkinson)
13. Request permission to accept the FY2022 Continuing Disclosure as provided by Butler Snow. (Ashley Atkinson)
14. Request permission to approve a Parade/ Assembly Permit for organization director, Claude Gunter, to host a Cycling Event on May 20, 2023, from 6:15am- 8:00am. (Jeff McCutchen)
15. First reading of an ordinance to modify Chapter 22 Buildings, Article V Housing, Division 3 Affordable Housing. (Ben Requet)
16. Request approval for Extension of City Utilities for a development outside the City Limits of Oxford that includes a Preliminary Plat for Case #2951, Southern Land Holdings, LLC, for ‘The Julep – Phase 1’, for property located on Old Taylor Road south of CR 302 (PPIN 10501). (Robert Baxter)
17. Request permission to advertise for the West Jackson Avenue Pedestrian Improvement Project known as MDOT Project number STP-9425-00(001)LPA/108797-701000. (Reanna Mayoral)
18. Consider Change Order Number 2 for the External Connections Project in the amount of $36,700.00, and for sixty (60) days additional contract time. (Reanna Mayoral)
19. Consider Change Order Number 3 for the Brittany Woods Water Project in the amount of $52,642.00, and for fifteen (15) days additional contract time. (Reanna Mayoral)
20. Consider a contract with Integrated Right-of-Way for State Route 7 Utility Relocation Project. (Reanna Mayoral)
21. Consider quarterly and biannual materials bids received on April 14, 2023. (Reanna Mayoral)
22. Request permission to accept donation from Rotary Club of Oxford for a new fence at the South 18th Basketball Court. (Mark Levy)
23. Request permission to authorize the Mayor to enter contract to purchase five (5) properties from four (4) property owners for right-of-way on South Lamar Blvd. for the box culvert expansion. (Mark Levy)
24. Request permission to advertise for right-of-way maintenance for certain streets within the municipal city limits. (Mark Levy)
25. Discuss redistricting and direct staff on map and ordinance revision. (Bart Robinson/ Mark Levy)
26. Consider Oxford- University Fire Protection Agreement. (Bart Robinson)
27. Consider an executive session.
28. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.