City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, April 4, 2023

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on March 21, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Legislative Department and authorize its disposal. (Ashley Atkinson)
      2. Request permission to declare equipment surplus in the Oxford-University Transit Department and authorize its disposal. (Donna Zampella)
      3. Request permission to declare equipment surplus in the Oxford-University Transit Department and authorize its transfer to Mississippi State University as per authorization from MDOT. (Donna Zampella)
      4. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      5. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
      6. Request permission to accept the donation of a framed Theora Hamblett signed lithograph and 20 hardback books by Richard Ford, John Grisham, and Larry Brown.
   2. Human Resources:
      1. Request permission to approve the retirement of an employee in the Oxford Fire Department. (Braxton Tullos)
      2. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to hire a Part-Time employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to accept the resignation of an employee in the Environmental Services Department. (Braxton Tullos)
      5. Request permission to approve an unpaid volunteer for the Emergency Management Department. (Shane Fortner)
      6. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to approve Santana Aramaker as a taxi driver for Oxford Pedicab Company. (David Sabin)
      3. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for an employee to attend the MSAE Board Meeting and Spring Conference on May 7-9, 2023 in Philadelphia, MS at an estimated cost of $722.13. (Micah Quinn)
      2. Request permission for an employee to attend the 50th Annual Administrative Professional Course on May 1-4, 2023 in Nashville, TN for an estimated cost of $2,875.00. (Jeff McCutchen)
      3. Request permission for two employees to attend CIT Training on April 17-21, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      4. Request permission for an employee to attend CIT Train the Trainer on April 16-18, 2023 in Raymond, MS at an estimated cost of $138.00. (Jeff McCutchen)
      5. Request permission for an employee to attend the FBI LEEDS Supervisor Leadership Institute on June 5-9, 2023 in Murfreesboro, TN at an estimated cost of $1,822.04. (Jeff McCutchen)
      6. Request permission for an employee to attend LEAPS Peer Support Certification on April 3-6, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      7. Request permission for an employee to attend the MPower Innovation User Group Conference in Nashville, TN on October 10-11, 2023 at an estimated cost of $2,051.00. (Rob Neely)
      8. Request permission for two employees to attend training on NFPA Chapter 13 changes on April 11, 2023 in Germantown, TN at an estimated cost of $145.00. (Joey Gardner)
7. Public Hearing on the proposed Voting Ward Map of the City of Oxford. (Bart Robinson)
8. Request permission for four employees to attend the 2023 MDOT/MPTA Roadeo Driving Competition on April 21-23, 2023 in Starkville, MS at an estimated cost of $3,287.56 (some costs covered by MDOT scholarships). (Donna Zampella)
9. Request permission to apply for the Firehouse Subs Grant with no match. (Shane Fortner)
10. Request permission to approve a Parade/Assembly Permit for Major Cajun Crawfish Co. to host a Ducks Unlimited Crawfish Boil on April 5, 2023 from 2:00pm-7:00pm. (Jeff McCutchen)
11. Request permission to approve a Parade/Assembly Permit for the Oxford Pride/Sarah Isom Center to host a parade on May 6, 2023 from 2:00pm-3:00pm. (Jeff McCutchen)
12. Request approval for a Preliminary Plat for Case #2945, Oxford Commons Lots, LLC, for “The Oaks, Phases 1,2,3,9,11,12, & 18”, for property located north of the intersection of F. D. Buddy East Parkway and Sisk Avenue, being further identified as PPIN 45020. (Robert Baxter)
13. Request approval of a Preliminary and Final Plat for Case #2946, Oxford Commons Lots, LLC for “The Oaks, Phases 7, 8, 19, and 27, for property located north of the intersection of F. D. Buddy East Parkway and Sisk Avenue, being further identified as PPIN 4502. (Robert Baxter)
14. Request permission to apply for a Department of Justice Community Oriented Policing Technology and Equipment Grant in the amount of $500,000.00 with no required match. (Mark Levy)
15. Consider a lease agreement with the MS Transportation Commission for the use of MDOT Right of Way for the Punkin Water Project. (Reanna Mayoral)
16. Discuss potential amendment to the Colonnade Crossing TIF Agreement. (Bart Robinson)
17. Consider an executive session.
18. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.