City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, April 5, 2022

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on March 15, 2022 and the Special Meeting on March 29, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare a vehicle surplus in the Oxford-University Transit Department and authorize its disposal. (Donna Zampella)
      2. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Matt Davis)
      3. Request permission to declare equipment surplus in the Development Services- Engineering Department and authorize its disposal. (Reanna Mayoral)
   2. Human Resources:
      1. Request permission to hire part-time concession workers in the mTrade Park Department. (Braxton Tullos)
      2. Request permission to hire two full-time officers in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to hire part-time seasonal employees in the Environmental Services Department. (Braxton Tullos)
      4. Request permission to adjust the salary of a part-time employee in the Environmental Services Department. (Braxton Tullos)
      5. Request permission to hire a full-time employee in the Buildings & Grounds Department. (Braxton Tullos)
      6. Request permission to hire part-time employees in the Oxford Conference Center Department. (Braxton Tullos)
      7. Request permission to adjust the salary of part-time employees at the Oxford Conference Center. (Braxton Tullos)
      8. Request permission to accept the retirement of an employee in the Oxford Utilities- Water & Sewer Dept.- Water Plant, promote an employee, and advertise for a replacement. (Braxton Tullos)
      9. Request permission to accept the retirement of an employee in the Oxford Utilities- Water & Sewer Dept.- WWTP, promote an employee, and advertise for a replacement. (Braxton Tullos)
      10. Request permission to accept the retirement of an employee in the Oxford Utilities- Water & Sewer Dept.- Lift Station, promote an employee, and advertise for a replacement. (Braxton Tullos)
      11. Request permission to accept the retirement of an employee in the Oxford Utilities- Water & Sewer Dept. and advertise for a replacement. (Braxton Tullos)
      12. Request permission to accept the retirement of an employee in the Oxford Utilities- Water & Sewer Dept. and advertise for a replacement. (Braxton Tullos)
      13. Request permission to accept the retirement of an employee in the Oxford Utilities- Electric Division and advertise for a replacement. (Braxton Tullos)
      14. Request permission to hire one full-time driver in the County Transit Department. (Braxton Tullos)
      15. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for an employee to attend the Regional Mobility Managers Retreat in Jackson, MS on April 13-15, 2022 at an estimated cost of $242.00 (to be reimbursed by RTAP/Dev). (Donna Zampella)
      2. Request permission for an employee to attend Year Two of the Southeast Tourism Marketing College Certification Class in Macon, GA on June 4-10, 2022 at an estimated cost of $1,748.50. (Micah Quinn)
      3. Request permission for the Sales Manager to attend the MTA Spring Summit in Natchez, MS on April 12-14, 2022 at an estimated cost of $1,175.50. (Micah Quinn)
      4. Request permission for an employee to attend the FBI Command College on July 10-15, 2022 in Oxford at an estimated cost of $350.00 (Registration only). (Jeff McCutchen)
      5. Request permission for three employees to attend Leadership Tactics & Strategies on June 6-8, 2022 in Oxford at an estimated cost of $900.00 (Registration only). (Jeff McCutchen)
      6. Request permission for the Deputy Chief to attend Internal Affairs Investigation training on April 25-26, 2022 in Tupelo, MS at an estimated cost of $395.00 (Registration only). (Jeff McCutchen)
      7. Request permission for an employee to attend the Reid Interview and Interrogation training on May 2-6, 2022 in Germantown, TN at an estimated cost of $600.00 (Registration only). (Jeff McCutchen)
      8. Request permission for two employees to attend the Street Cop Training-Informants on May 2, 2022 in Oxford at no cost to the City. (Jeff McCutchen)
      9. Request permission for an employee to attend Basic Computer Evidence Recovery training on May 23-24, 2022 in Hoover, AL at no cost to the City. (Jeff McCutchen)
      10. Request permission for the Chief and Deputy Chief to attend the Ole Miss FCA Breakfast with Champions on April 23, 2022 at an estimated cost of $200.00 (Registration only). (Jeff McCutchen)
      11. Request permission for an employee to attend a Virtual On-line training on May 9-10, 2022 in Oxford at an estimated cost of $649.00 (Registration only). (Jeff McCutchen)
      12. Request permission for an employee to attend the 2022 MS Chapter of SWANA (Solid Waste Association of North MS) Conference in Biloxi, MS on April 12-14, 2022 at an estimated cost of $834.00. (Amberlyn Liles)
      13. Request permission to approve the 2022 Training Calendar for the Oxford Fire Department. (Joey Gardner)
      14. Request permission for the Director of Parking to attend the International Parking & Mobility Institute Annual Conference in New Orleans, LA on July 24-27, 2022 at an estimated cost of $2,314.00. (Matt Davis)
7. Adopt a Retirement Resolution for Oxford Utilities- Water & Sewer Department employee, Randy G. McCluskey.
8. Adopt a Retirement Resolution for Oxford Utilities- Water & Sewer Department employee, Tony W. Bishop.
9. Adopt a Retirement Resolution for Oxford Utilities- Water & Sewer Department employee, Raymond E. Crawford, Jr.
10. Request permission for three employees to attend the CTAA Conference in Louisville, KY on May 10-14, 2022 at an estimated cost of $6,097.00 ($5,590.40 to be paid by scholarship from MDOT). (Donna Zampella)
11. Request permission for five employees to attend the MPTA Roadeo Driving Competition in Natchez, MS on April 22-23, 2022 at an estimated cost of $3,368.00 ($3,056.00 to be covered by scholarship from MDOT). (Donna Zampella)
12. Oxford-University Transit Update. (Donna Zampella)
13. Second Reading and Public Hearing on a proposed Ordinance amending Chapter 14, Article 2, Section 14-48 of the Alcohol Ordinance. (Kinney Ferris)
14. Request permission for Oxford Utilities to participate in the Low-Income Household Water Assistance Program (LIHWAP). (Rob Neely)
15. Consider an appeal of the Planning Commission’s denial of Case #2827, West Jackson, LLC, for a Storm water Variance for property located at 208 South Lamar Boulevard, being further identified as PPIN #6046. (Ben Request/Reanna Mayoral)
16. Request approval of a Final Plat for Case #2846, Mac Monteith, for The Lamar, Phase 4, for property located at the West end of Cincinnatus Boulevard in the Lamar TND, being further identified as PPIN 5067. (Robert Baxter)
17. Second Reading and Public Hearing on a proposed Ordinance amending Chapter 22 Buildings, Article II, to add Section 22-25- Appeals. (Hollis Green)
18. Request permission to accept the FY’20 Homeland Security Grant from the MS Department of Public Safety in the amount of $20,000.00 (Grant No. 20HS268). (Joey Gardner)
19. Request permission to accept the FY’21 Homeland Security Grant from the MS Department of Public Safety in the amount of $46,685.00 (Grant No. 21HS286T). (Joey Gardner)
20. Request permission to approve a Parade/Assembly Permit for Monica Daniels for the Law Enforcement Torch Run on Monday, May 9, 2022 starting at 10:15am. (Jeff McCutchen)
21. Request permission to approve a Parade/Assembly Permit for Pam Swain for the Double Decker Spring Fun Run 5k & 10k event on Saturday, April 23, 2022 starting at 4:00am. (Jeff McCutchen)
22. Consider a request from Grand Oaks/The Country Club of Oxford to shoot fireworks on Friday, July 1, 2022. (Jeff McCutchen)
23. Request permission to apply for the FY’22 Homeland Security Grant through the MS Department of Public Safety in the amount of $421,639.96. (Jeff McCutchen)
24. Request permission to approve budget re-allocations and amendments. (Ashley Atkinson)
25. Consider Change Order #2 for the Oxford Conference Center Roof Project for a deduction of $27,500.00. (Reanna Mayoral)
26. Consider Change Order #1 for final quantities for the Oxford Way Signal Project in the amount of $4,000.86. (Reanna Mayoral)
27. Consider a professional services contract with Headwaters Natural Resources Consulting for the Maplewood Cove Hazard Mitigation Grant. (Reanna Mayoral)
28. Consider acceptance of infrastructure, easements, and Right-of-way in the Eastover Development. (Reanna Mayoral)
29. Consider bids received for the Goose Creek Sewer Force Main Remediation (Phase I). (Reanna Mayoral)
30. Consider Change Order #1 for JE Shurden Construction, LLC, in the amount of $2,250.00, for the RSVP Demolition Project. (Mark Levy)
31. Request permission to advertise for bids for the construction of a Park next to City Hall. (Mark Levy)
32. Consider the Interlocal Agreement creating the Lafayette-Oxford-University Transportation Improvement Commission. (Bart Robinson)
33. Consider authorizing the application for a RAISE Planning Grant. (Bart Robinson)
34. Consider an executive session.
35. Discuss Cemetery Ditch Project. (Bart Robinson)
36. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.