City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, August 15, 2023

Regular Meeting is August 15, 2023 at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on August 1, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to accept a donation of lights from Leadership Lafayette for Faulkner Alley. (Greg Pinion)
   2. Grants:
      1. Request permission to apply for the MS Department of Public Safety, Office of Homeland Security, FY 2023 Homeland Security Grant in the amount of $425,000.00 with no required match. (Jeff McCutchen)
   3. Human Resources:
      1. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to hire three Part-Time Double Decker bus drivers. (Braxton Tullos)
      4. Request permission to hire a Part-Time employee in the mTrade Park Department. (Braxton Tullos)
      5. Request permission to hire Part-time employees in the Environmental Services Department. (Braxton Tullos)
      6. Request permission to hire a Part-Time employee in the Oxford Conference Center Department. (Braxton Tullos)
      7. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
      3. Request permission to accept a donation in the amount of $50.00 from a group of visitors from Brandon, MS, for the benefit of the Historic Properties. (Angie Gragson)
   5. Travel Requests:
      1. Request permission for an employee to attend the 2023 Municipal Court Clerk’s Conference in Philadelphia, MS on September 20-22, 2023 at no cost to the City. (Nickie Denley)
      2. Request permission for an employee to attend the Deep South Turf Expo in Biloxi, MS on October 16-18, 2023 at an estimated cost of $1,200.00. (Greg Pinion)
      3. Request permission for an employee to attend AMI Water Meter training in Huntsville, AL on August 22, 2023 at an estimated cost of $46.00. (Rob Neely)
      4. Request permission for an employee to attend the MDEQ Wastewater training in Hattiesburg, MS on September 6-7-2023 at an estimated cost of $695.00. (Rob Neely)
      5. Request permission for an employee to attend Battalion Chief Bootcamp in Pensacola, FL on February 4-10, 2024 at an estimated cost of $2,000.00. (Joey Gardner)
      6. Request permission for an employee to attend TOSS Firearm Instructor Shoulder Weapon training on October 17-19, 2023 in Hattiesburg, MS at an estimated cost of $625.00. (Jeff McCutchen)
      7. Request permission for one employee to attend Reid Technique Interview and Interrogation training on August 28-31, 2023 in Collierville, TN at an estimated cost of $630.00. (Jeff McCutchen)
      8. Request permission for an employee to attend ERASE training on November 13-15, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
7. Request permission to adopt a Resolution of the Mayor and Board of Aldermen of the City of Oxford, Mississippi directing the issuance of a two million three hundred thousand dollar General Obligation Note, Series 2023 of the City of Oxford, Mississippi for the purpose of raising money to pay the costs of repairing, improving, adorning and equipping municipal buildings and purchasing machinery and equipment which has an expected useful life in excess of ten years; awarding the sale of said note; prescribing the form and details of said note; providing certain covenants of said City in connection with said note and directing the preparation, execution and delivery thereof; ratifying the publication of a Notice of Note Sale in connection with said note and the distribution of materials related to the sale and issuance of said note; and for related purposes. (Sue Fairbank)
8. Presentation of the Oxford Park Commission Quarterly Report. (Seth Gaines)
9. Consider an appointment to the Planning Commission.
10. Consider two appointments to the Historic Preservation Commission.
11. Consider a re-appointment to the Oxford Park Commission Board.
12. Request permission to approve Parade/Assembly Permits for Visit Oxford to host live music on the square. (Kinney Ferris/Jeff McCutchen)
13. Discuss an amendment to the tuition reimbursement agreement for the Paramedic Certification Program at the Oxford Fire Department. (Joey Gardner)
14. Request approval for a Final Plat (amended) for Case #2996, Capstone Development, LLC (Mac Monteith), for “The Lamar, Phase 4A, Lots 93-95 & 103”, for property located at the west end of Cincinnatus Boulevard, being further identified as PPIN 5067. (Ben Requet)
15. Request permission to approve and authorize the Mayor to sign a Computer Software Support Agreement Addendum with Delta Computer Systems, Inc. for the continued maintenance of the tax collection software. (Ashley Atkinson)
16. Request permission to adopt the amended FY2024 budget for Oxford-University Transit, which includes the added expenses for the County Transit Program, as approved by MDOT. (Donna Zampella/Ashley Atkinson)
17. Request permission to accept $10,000.00 in Multi-Modal Grant Funds for the Oxford-University Transit Department. (Donna Zampella/Ashley Atkinson)
18. Discuss the installation of a crosswalk and pedestrian refuge at the intersection of South Lamar Boulevard and Buchanan Avenue. (Reanna Mayoral)
19. Request permission to apply for grant funds through the US Department of Transportation for a Rural and Tribal Assistance Pilot Program Grant for a Traffic Signal Improvement Project. (Reanna Mayoral)
20. Discuss the installation of stop signs on Chickasaw Road at Cincinnatus Boulevard. (Reanna Mayoral)
21. Request permission for three employees to travel to Washington, DC on September 18-21, 2023 for congressional meetings, at an estimated cost of $7,128.00. (Bart Robinson)
22. Consider a request from Lafayette County concerning Martin Luther King Jr. Drive during construction on the Sheriff’s Department/Lafayette County Detention Center. (Bart Robinson)
23. Consider an executive session.
24. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.