City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, August 20, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on August 6, 2024 and the Special Meeting on August 14, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to accept ownership of a vehicle seized by Metro Narcotics, pursuant to Order of Forfeiture. (Alex Fauver)
      2. Request permission to declare three vehicles surplus in the Oxford Police Department Metro Narcotics Division and authorize their disposal. (Alex Fauver)
      3. Request permission to declare a list of equipment surplus in the Oxford Police Department-Metro Narcotics Division and authorize its disposal. (Alex Fauver)
      4. Request permission to declare a piece of equipment surplus in the City Clerk’s Office and to accept ownership of its replacement, based on a warranty claim. (Ashley Atkinson)
      5. Request permission to declare equipment surplus in the Stronger Together Oxford Department and authorize its disposal. (Marlee Carpenter)
      6. Request permission to declare equipment surplus in the Oxford Utilities-Electric Division and authorize its disposal. (Rob Neely)
      7. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
   2. Grants:
   3. Human Resources:
      1. Request permission to hire three employees in the Oxford Police Department. (Braxton Tulos)
      2. Request permission to accept the resignation of two Part-Time officers and one Ful-Time officer in the Oxford Police Department. (Braxton Tulos)
      3. Request permission to approve a take home vehicle for the on-cal employees in the Oxford Utilities-Water & Sewer Department, pursuant to the take home vehicle policy. (Braxton Tulos)
      4. Request permission to approve a step increase for an employee in the Development Services-Building Department. (Braxton Tulos)
      5. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tulos)
      6. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tulos)
      7. Request permission to hire a Part-Time employee in the Oxford Fire Department. (Braxton Tulos)
      8. Request permission to approve a promotion for an employee in the mTrade Park Department. (Braxton Tulos)
      9. Request permission to hire an employee in the mTrade Park Department. (Braxton Tulos)
      10. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Keli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept a $200.00 donation from the Oxford-Lafayette County Chamber of Commerce, for the benefit of the Stronger Together Oxford Department to purchase supplies for the 911 Day of Service. (Marlee Carpenter)
      3. Request permission to accept donations on behalf of the Oxford ARC. (Keli Briscoe)
   5. Travel Requests:
      1. Request permission for an Alderman to attend the 2024 MML Smal Town Conference on October 9-10, 2024 in Vicksburg, MS at an estimated cost of $750.00. (Ashley Atkinson)
      2. Request permission for ten employees to attend a Report Writing class on August 28, 2024 in Oxford at no cost to the City. (Jeff McCutchen)
      3. Request permission for an employee to attend FBI-LEEDA Master Public Information Officer Course on December 1-6, 2024 in Chattanooga, TN at an estimated cost of $1,618.55. (Jeff McCutchen)
      4. Request permission for an employee to attend the MS 911 Coordinators Association Meeting on October 28-31, 2024 in Biloxi, MS at an estimated cost of $991.94. (Jeff McCutchen)
      5. Request permission for two employees to attend the 911 Dispatcher State Orientation on September 15-17, 2024 in Jackson, MS at an estimated cost of $615.32. (Jeff McCutchen)
      6. Request permission for an employee to attend the MS Geospatial Conference in Long Beach, MS on October 9-11, 2024 at an estimated cost of $516.00. (Holis Green)
      7. Request permission for two employees to attend the Code Test Academy in Mobile, AL on October 21-25, 2024 at an estimated cost of $4,462.60. (Johnathan Mizel)
      8. Request permission for an employee to attend the American Planning Association Congressional Fly-In in Washington, DC on September 23-26, 2024 at an estimated cost of $150.00. (Ben Requet)
      9. Request permission for an employee to attend the Ermco Plant Tour in Dyersburg, TN on October 15, 2024 at an estimated cost of $166.00. (Rob Neely)
      10. Request permission for four employees to travel to MLEOTA in Pearl, MS to teach Traffic Laws and Stops on August 25-27, 2024 at no cost to the City. (Jeff McCutchen)
7. Consider a re-appointment to the OPC Board for a 1-year term, ending August 31, 2025.
8. Consider re-appointments to the Courthouse Historic Preservation Commission.
9. Consider re-appointments to the Historic Preservation Commission.
10. Consider re-appointments to the Affordable Housing Commission.
11. Consider re-appointments to the Pathways Commission.
12. Consider an appointment to the Oxford Tourism Board.
13. Consider an appointment to the Oxford-University Transit Commission.
14. Request permission to advertise for RFPs for a new Municipal Court and Prosecution Management Software System. (Nickie Denley)
15. Request permission to approve a Parade/Assembly Permit for Visit Oxford to host a Square Jam Music Event on August 15, 2024 from 4:00am-11:00pm. (Kinney Ferris)
16. Request permission to approve a Parade/Assembly Permit for the YAC to host a Second Line Parade on Friday, August 30, 2024 from 6:00pm until 6:30pm. (Jeff McCutchen)
17. Request permission to approve a Parade/Assembly Permit for the Communication Workers of America to host a strike on August 21, 2024 from 7:00am-4:00pm. (Jeff McCutchen)
18. Request permission to approve a Parade/Assembly Permit for the Student Activities Association to host a Homecoming Parade on Friday, September 27, 2024 from 5:15pm-7:00pm. (Jeff McCutchen)
19. Request permission to approve a Parade/Assembly Permit for Ashley Calery to host a Witches Ride of Oxford on Monday, October 21, 2024 from 6:30pm-7:15pm. (Jeff McCutchen)
20. First Reading of a Proposed Ordinance prescribing the prohibitions of criminal loitering and aggressive solicitation and assessing the penalties for violation of each. (Jeff McCutchen)
21. Request permission to accept bids received and award a contract for the Old Taylor Road Substation Civil Project. (Rob Neely)
22. Request permission to approve and authorize the Mayor to sign an amended software service agreement with Landis & Gyr for Oxford Utilities. (Rob Neely)
23. Request approval of a request for City utilities for Case #3118, Brian Hill, for “Fieldstone Farms, Phase 8”, which included a Site Plan, for property located at Fieldstone Loop East, being further identified as PPIN 3392. (Kate Kenwright)
24. Request approval of a Final Plat for Case #3120, JWM Development, LLC (JW McCurdy) for “Colonnade Crossing, Phase 4” for property located at 800 Concordia Avenue, being further identified as PPIN 4563. (Kate Kenwright)
25. Request permission to approve and authorize the Mayor to sign a Computer Software Support Agreement Addendum with Delta Computer Systems, Inc. for the continued maintenance of the tax colection software. (Ashley Atkinson)
26. Request permission to advertise for an RFP for property insurance. (Mark Levy)
27. Consider Change Order #1 from Acoustics & Specialties to finish out a vacant room at the new Oxford Police Department building. (Mark Levy)
28. Consider a proposal from Howorth and Associates for professional services related to a grant submission. (Mark Levy)
29. Consider a request for a revocable license for a sign at 2500 University Avenue. (John Crawley)
30. Request permission to approve and authorize the Mayor to sign a Memorandum of Understanding for the Downtown Regional Detention Project. (John Crawley)
31. Request permission to approve and authorize the Mayor to sign a Memorandum of Understanding for the County Roads 322, 324, 326, and 412 Water Improvement Project. (John Crawley)
32. Consider a request from Oden-Hardy Construction for extended work hours for a concrete slab pour at 14 Thacker Loop. (John Crawley)
33. Consider a request from AT & T for special work hours on Sunday, August 25, 2024, to close Monroe Avenue, between North Lamar and North 13th Street, for work in relation to fiber optic service. (John Crawley)
34. Request permission to reject the bids received for the College Hill Lift Station Project. (John Crawley)
35. Consider an executive session.
36. Adjourn.