City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, August 6, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Recess Meeting on July 16, 2024, the Regular Meeting on July 16, 2024, the Recess Meeting on July 18, 2024, and the Recess Meeting on July 23, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
      2. Request permission to declare equipment in the Oxford Utilities Department- Water & Sewer Division surplus and authorize its disposal. (Rob Neely)
      3. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
   2. Grants:
      1. Request permission to accept FY2024 COPS Technology and Equipment Program Grant from the US Department of Justice in the amount of $200,000.00. (Mark Levy)
   3. Human Resources:
      1. Request approval of a step increase for one employee in the Development Services Building Department. (Braxton Tullos)
      2. Request permission to hire one full-time employee in the Oxford Conference Center Department. (Braxton Tullos)
      3. Request permission to hire one full-time employee in the Municipal Court Department. (Braxton Tullos)
      4. Request permission to promote one full-time employee in the Oxford Utilities Department Water & Sewer Division. (Braxton Tullos)
      5. Request permission to accept the resignation of one full-time employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to promote one full-time employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to hire one full-time employee in the Oxford Police Department. (Braxton Tullos)
      8. Request approval of a salary correction for one full-time employee in the Oxford Fire Department. (Braxton Tullos)
      9. Request permission to promote one full-time employee in the Oxford Fire Department. (Braxton Tullos)
      10. Request permission to hire part-time concession workers in the mTrade Park Department. (Braxton Tullos)
      11. Request approval of a step increase for one employee in the Environmental Services Department. (Braxton Tullos)
      12. Request permission to hire one part-time, seasonal employee in the Environmental Services Department. (Braxton Tullos)
      13. Request permission to hire one full-time employee in the Environmental Services Department. (Braxton Tullos)
      14. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for two General Government- IT Department employees to attend the VerkadaOne ’24 Conference on September 16- 20, 2024, in Denver, CO, at an estimated cost of $4,950.00. (Bart Robinson)
      2. Request permission for one Development Services- Admin employee to attend the GIS Class with MS State on August 28- 29, 2024, in Hernando, MS, with the only cost to attend being fuel costs in a City-owned vehicle. (Hollis Green)
      3. Request for five employees in the City Clerk/ Financial Admin Department and one employee in the Development Services- Admin Department to attend the MML CMO Class- Last 6 Months in Office & Understanding Financial Statements on September 12, 2024, in Oxford, MS, at an estimated cost of $150.00. (Ashley Atkinson/ Hollis Green)
      4. Request permission for one Oxford Fire Department employee to attend Water on Fire by County Fire Tactics Training on August 26- 30, 2024, in Pensacola, FL, at an estimated cost of $769.16. (Joey Gardner)
      5. Request permission for one Environmental Services Department employee to attend the MS SWANA Board Meeting on August 8- 9, 2024, in Biloxi, MS, at an estimated cost of $118.00. MS SWANA will cover all other travel costs. (Amberlyn Liles)
      6. Request permission for one Oxford Police Department employee to attend a Vehicle Forensics Course on August 18- 23, 2024, in Hoover, AL, at no cost to the City. (Jeff McCutchen)
      7. Request permission for three Oxford Police Department employees to attend the MS Women’s Summit on August 19, 2024, in Oxford, MS, at no cost to the City. (Jeff McCutchen)
      8. Request permission for one Oxford Police Department employee to attend an FBI NAA Leadership Certification Program on October 7- November 15, 2024, in Southaven, MS, at an estimated cost of $795.00. (Jeff McCutchen)
      9. Request permission for three Oxford Police Department employees to attend Command Leadership Institute on September 9- 13, 2024, in Tupelo, MS, at an estimated cost of $2,385.00. (Jeff McCutchen)
      10. Request permission for one Oxford Police Department employee to attend the IACP DRE Conference on August 15- 19, 2024, in Washington, D.C. All travel expenses will be covered by the DUI Training Grant. (Jeff McCutchen)
      11. Request permission for eight Oxford Police Department employees to attend a Transitional Leader Course on August 14, 2024, in Oxford, MS, at an estimated cost of $1,000.00. (Jeff McCutchen)
      12. Request permission for fourteen Oxford Police Department employees to attend Leading Without Rank on August 13, 2024, in Oxford, MS, at an estimated cost of $1,796.00. (Jeff McCutchen)
      13. Request permission for one Oxford Police Department employee to attend a Teach Courtroom Class on September 30, 2024, in Moorehead, MS, at no cost to the City. (Jeff McCutchen)
      14. Request permission for one Oxford Police Department employee to attend Advanced Search and Seizure/Traffic Stops on October 10- 11, 2024, in Germantown, TN, at an estimated cost of $395.00. (Jeff McCutchen)
7. Discuss landscape buffer at Oxford Memorial Cemetery.
8. Presentation of the annual Audit for the fiscal year ended September 30, 2023 and request permission to approve same. (Bryon Wilemon/Ashley Atkinson)
9. Request permission to approve the FY 2024-2024 Ad Valorem Tax Request for the Oxford Municipal Separate School District. (Allison Wally)
10. Request permission to advertise for reverse auction bids for equipment for the Environmental Services Department. (Amberlyn Liles)
11. Request permission to approve and authorize the Mayor to sign a Letter of Agreement with the International Code Council (ICC) to teach the 2024 Residential Code Class at the Oxford Conference Center. The estimated cost to the City of Oxford is $2,310.00. (Johnathan Mizell)
12. Request permission for the Chief of Police to sign a Field Education Affiliation Agreement with The University of Mississippi, School of Applied Sciences, Department of Social Work. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly Permit for Stronger Together Oxford to host a Supply Drive to benefit the Oxford ARC in the City Hall Pocket Park on August 17, 2024, from 2:00 4:00pm. (Jeff McCutchen)
14. Request approval of a Plat Amendment for “Grand Oaks Commercial Subdivision”, 2000 Barron Street (PPIN # 8911). (Kate Kenwright)
15. Request permission to accept the proposal and execute the agreement with A2H for the Oxford Conference Center Roof “B” Replacement Project. (John Crawley)
16. Request permission to award the low bid and execute contract documents for the Oxford Conference Center Rifle Range HVAC Replacement Project. (John Crawley)
17. Request permission to advertise for annual materials bids for FY 2024-2025. (John Crawley)
18. Request permission to award the low bid and execute contract documents for the 2024 Micro Surfacing Project. (John Crawley)
19. Request permission to accept ownership and maintenance of Old Oaks Lift Station No. 1. (John Crawley)
20. Request approval of a contract amendment with UKG to upgrade timeclocks. (Braxton Tullos)
21. Request permission to approve a list of budget amendments and re-allocations for FY 2023-2024. (Ashley Atkinson)
22. Consider Change Order # 2 from JP Corp for concrete leveling at the Oxford Conference Center. (Mark Levy)
23. Consider Change Order # 1 from BCI for a UPS System at the new Oxford Police Station (OPD Enterprise Center). (Mark Levy)
24. Consider an executive session.
25. Adjourn.