City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, December 17, 2024

Regular Meeting is Tuesday, December 17, 2024 at 5 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on December 3, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      2. Request permission to accept the donation of gym equipment from multiple donors, for the benefit of the Oxford Police Department. (Jeff McCutchen)
      3. Request permission to declare equipment surplus in the Oxford Park Commission and authorize its disposal. (Seth Gaines)
   2. Grants:
   3. Human Resources:
      1. Request permission to appoint an employee as a Safety Leader and approve the required stipend. (Braxton Tullos)
      2. Request permission to accept the resignation of an employee in the Environmental Services Department. (Braxton Tullos)
      3. Request permission to promote an employee in the Environmental Services Department. (Braxton Tullos)
      4. Request permission to promote five employees in the Oxford Utilities-Electric Division. (Braxton Tullos)
      5. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to hire a Seasonal employee in the mTrade Park Department. (Braxton Tullos)
      7. Request permission to accept the resignation of an employee in the Oxford ARC Department. (Braxton Tullos)
      8. Request permission to accept the retirement of an employee in the General Government Department. (Braxton Tullos)
      9. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept a donation for the benefit of the Stronger Together Oxford Department. (Marlee Carpenter)
      3. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an alderman to attend the 2025 Mid-Winter Legislative Conference on January 14-16, 2025 in Jackson, MS at an estimated cost of $1,500.00. (Ashley Atkinson)
      2. Request permission for an employee to attend the MS SWANA Board Meeting in Biloxi, MS on January 23-24, 2025 at an estimated cost of $136.00. (Amberlyn Liles)
      3. Request permission for employees to attend the US Composting Counsel, Compost 2025 Conference in Phoenix, AZ on January 26-29, 2025 at an estimated cost of $1,625.00. ( Amberlyn Liles)
      4. Request permission for an employee to attend the TVPPA Engineering and Operations Planning meeting on January 12, 2025 in Chattanooga, TN at an estimated cost of $200.00. (Rob Neely)
      5. Request permission for an employee to attend Inside the Tape training on January 7-9, 2025 in Murfreesboro, TN at an estimated cost of $941.18. (Jeff McCutchen)
      6. Request permission for three employees to attend the MS State Fire Academy for 1001 classes on January 5, 2025 at an estimated cost of $1,250.00. (Joey Gardner)
7. Adopt a Retirement Resolution for General Government employee, Michael Bart Robinson, COO.
8. Request permission to accept the bids/proposals received and approve a contract for the Municipal Court Software. (Nickie Denley)
9. Request permission to submit the FY 2025-2026 Rural Area 5311 Program Budget to MDOT for the Oxford-University Transit Program. (Donna Zampella)
10. Request permission to approve a Parade/Assembly Permit for the Community Church to host a Christmas Eve Celebration on December 24, 2024 from 3:30-7:00pm. (Jeff McCutchen)
11. Request permission to accept the reverse auction bids received and authorize a purchase agreement for equipment in the Environmental Services Department. (Amberlyn Liles)
12. Request permission to advertise for bids for ROW Maintenance Services for FY 2025. (Amberlyn Liles)
13. Request permission to accept the reverse auction bid received and authorize a purchase agreement for equipment in the Buildings & Grounds Department. (Greg Pinion)
14. Request approval of a Final Plat Amendment for Case #3163, Kathari, LLC for “Six West, A Commercial Subdivision, Phase 3” , for property located at 401 Hwy 6 West, being further identified as PPIN 7686. (Robert Baxter)
15. Request approval of a Preliminary Plat for Case #3165, Oxford Commons Lots, LLC (David Blackburn) for “The Summit, Phase 3” , for property located at Ed Perry Boulevard, being further identified as PPIN 4712. (Robert Baxter)
16. Request approval of a Preliminary and Final Plat for Case #3167, The Grove at North Lamar (Jay Evans) for “Savannah Square Oxford, Phase VII” , for property located at 1205 Pleasant Drive, being further identified as PPIN 5119. (Robert Baxter)
17. Third reading and vote on a proposed Ordinance amending the Official City Zoning Map, for Case #3161, Oxford Farms, LLC (Andy Callicutt), to rezone +/- 52.7 acres from Suburban Residential (SR) to Suburban Multi-Family (SMF) for property located on Oxford Way, being further identified as PPIN 7984. (Ben Requet)
18. First reading of a proposed Ordinance to amend the Land Development Code for Case #3172. (Ben Requet)
19. Consider the adoption of the Revised Oxford Historic District Design Guidelines. (Kate Kenwright)
20. First reading of a proposed Ordinance amending Chapter 54-Historic Preservation of the Code of Ordinances for the City of Oxford. (Kate Kenwright)
21. Request permission to approve and authorize the Mayor to sign a letter of understanding from Blue Cross Blue Shield to participate in their Healthy Workplace Initiative. (Braxton Tullos)
22. Consider a contract for professional services with Eagle Specialties for Traffic Signal Maintenance. (John Crawley)
23. Consider a request from Oden-Hardy Construction for overnight work hours for a concrete pour at 14 Thacker Loop. (John Crawley)
24. Consider Change Order #1-Final for the Punkin Water Acquisition-Booster Pumps Project. (John Crawley)
25. Consider Change Order #1 for the SR-7 Water & Sewer Relocations Project, Phase IIB. (John Crawley)
26. Consider a request for the Mayor and Board of Aldermen to enter into a Memorandum of Understanding for the SR-7 Water Main Relocation Projects. (John Crawley)
27. Consider an executive session.
28. Adjourn.