City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, December 21, 2021

Meeting is at 5:00 pm City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Announce the 2021 Virginia H. Chrestman City Employee of the Year. (Braxton Tullos)
5. Authorize the approval of the minutes of the Regular Meeting on December 7, 2021 and the Special Meeting on December 14, 2021. (Ashley Atkinson)
6. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
7. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare a vehicle surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
      2. Request permission to surplus equipment in the City Shop Department and authorize its disposal. (Lynwood Jones)
   2. Human Resources:
      1. Request permission to accept the resignation of an employee in the Oxford Utilities- Electric Division and advertise for a replacement. (Braxton Tullos)
      2. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      3. Request permission to hire an employee at the Oxford Conference Center. (Braxton Tullos)
      4. Request permission to correct the salaries of two employees in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to hire an employee in the Municipal Court Department. (Braxton Tullos)
      10. Request permission to hire an employee in the Oxford Animal Resource Center Department. (Braxton Tullos)
      11. Request permission to hire an employee in the Development Services-Engineering Department. (Braxton Tullos)
      12. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      13. Request permission to approve unpaid volunteers for the ARC. (Braxton Tullos)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for an employee to attend PIO and Community Engagement online training course on January 20-21, 2022 at a cost of $350.00. (Jeff McCutchen)
      2. Request approval for an employee in the Human Resources Department to participate in Leadership Lafayette at a cost of $500.00. (Braxton Tullos)
8. Consider a request from Northeast MS Electric Power Association for an exemption from the IBC fire sprinkler system requirements. (Chris Carter)
9. Consider an agreement with LiveBarn for mTrade Park. (Brad Freeman)
10. Request permission to accept the bids received for the replacement of the flooring at the Old Activity Center and award the contract. (Seth Gaines)
11. Request permission to accept a donation from Johnny Morgan for purchase of a K-9 for OPD and upfits for a 2021 Dodge Durango. (Jeff McCutchen)
12. Request permission for two officers to attend the Police Service Dog Handler Course on January 10- 20, 2022, in Little Rock, AR, at an estimated cost of $4,004.00. (Jeff McCutchen)
13. Request permission to accept the FY’21 Homeland Security Grant from the MS Department of Public Safety in the amount of $172,900.00. (Jeff McCutchen)
14. Request permission for Community Church to host a singing event (Christmas Carols) on December 24, 2021 from 5:00-8:00pm in front of City Hall. (Jeff McCutchen)
15. Request permission to sign a contract with Axon Enterprises in the amount of $6,240.01 for equipment for the Oxford Police Department. (Jeff McCutchen)
16. Request permission for an event in front of City Hall on January 17, 2022 for the Martin Luther King, Jr. Holiday, which will include the closure of a portion of the parking in front of City Hall. (Jeff McCutchen)
17. Second Reading and Public Hearing on a proposed Ordinance to Establish Chapter 54- Historic Preservation,ArticleIandAmendExistingBoundaries. (KateKenwright)
18. First reading of a proposed Ordinance to rezone approximately +/- .53 acres, for Case #2816, for property owned by Oxford Farms, LLC, from (INST-E) Institutional-Education and a portion of unzoned former ROW to (TNB) Traditional Neighborhood Business, for property located at the South Lamar Boulevard and Belk Boulevard roundabout, being further identified as PPIN #8854. (Ben Requet)
19. Consider a request from Earl Dismuke to utilize City property for the installation of a mural at Oxford Square North. (Ben Requet)
20. Consider a subscription agreement with Lease Query for the management and implementation of GASB 96 & GASB 87 requirements. (Ashley Atkinson)
21. Request permission to purchase two traffic counters. (Reanna Mayoral)
22. Consider a contract with Daniels & Associates for professional services for the Booster Station Project at the Rivers Hill/Kroger water tank. (Reanna Mayoral)
23. Request permission to advertise for the Booster Pump Station Project at the Rivers Hill/Kroger Water Tank. (Reanna Mayoral)
24. Consider Addendum #1 to the contract with Daniels & Associates for professional services for the Brittany Woods Water Project. (Reanna Mayoral)
25. Consider a contract with Daniels & Associates for professional services for a project to modify external water system connections. (Reanna Mayoral)
26. Request permission to advertise for a project to modify external water system connections. (Reanna Mayoral)
27. Request permission to allow a scout group to install low voltage solar lighting along the trail on Longest Road. (Bart Robinson)
28. Consider a Resolution authorizing the Mayor to be the signatory for Opioid Litigation documents. (Bart Robinson)
29. Consider a proposal from Green Grove for the review and progress of the Tree Preservation Ordinances. (Bart Robinson)
30. Discuss the 911 Emergency Medical Response Plan. (Bart Robinson)
31. Consider an executive session.
32. Adjourn.