City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, December 3, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on November 19, 2024. (Ashley Atkinson)
5. Authorize a correction to the minutes from the July 2, 2024 meeting, adding a serial number to a mower that was declared surplus in the Environmental Services Department. (Ashley Atkinson)
6. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
7. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
      2. Request permission to declare equipment surplus in the Oxford Utilities-Water & Sewer Division and authorize its disposal. (Rob Neely)
   2. Grants:
      1. Request permission to accept grant funding from FEMA. (Shane Fortner)
   3. Human Resources:
      1. Request permission to accept the retirement of three employees in the Environmental Services Department. (Braxton Tullos)
      2. Request permission to accept the resignation of an employee in the Environmental Services Department. (Braxton Tullos)
      3. Request permission to approve a promotion in the Environmental Services Department. (Braxton Tullos)
      4. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Accept reports from the Oxford-Lafayette County Public Library for September and October 2024.
      3. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend the Spring Session of the Certified Municipal Clerk’s Program on February 12-14, 2025 in Ridgeland, MS at an estimated cost of $1,000.00. (Ashley Atkinson)
      2. Request permission for four employees to attend the FBI Crisis Negotiation Course on December 2-6, 2024 in Hernando, MS at no cost to the City. (Jeff McCutchen)
      3. Request permission for an employee to travel with the OHS Basketball team on December 19-22, 2024 at an estimated cost of $344.00. (Jeff McCutchen)
      4. Request permission for an employee to attend the CTAA Leadership Academy in Washington, DC on March 2-8, 2025 at an estimated cost of $6,616.48 (80% covered by RTAP grant). (Donna Zampella)
      5. Request permission for an employee to attend the MEMA CRS Floodplain Class on January 13-15, 2024 in Biloxi, MS at an estimated cost of $361.30. (Hollis Green)
8. Authorize an appointment to the Municipal Reserve & Trust Committee.
9. Authorize two appointments to the Oxford-University Transit Commission.
10. Request permission to approve Shivers Towing and Chandler Towing for the City of Oxford Wrecker Rotation Contracts for calendar years 2025-2027. (Jeff McCutchen)
11. Second reading and public hearing on a proposed Ordinance amending the Official City Zoning Map, for Case #3161, Oxford Farms, LLC (Andy Callicutt), to rezone +/- 52.7 acres from Suburban Residential (SR) to Suburban Multi-Family (SMF) for property located on Oxford Way, being further identified as PPIN 7984. (Ben Requet)
12. Request permission to accept the bid received and approve a contract for the mTrade Park Quad C Turf Expansion Project. (Mark Levy)
13. Consider Change Order #2 from Business Communications, Inc. for additional patch panels at the new OPD Building. (Mark Levy)
14. Consider a request from Oden-Hardy Construction for overnight work hours for a concrete pour at 14 Thacker Loop. (John Crawley)
15. Consider a request from ICM Construction for Special Work Hours at Oxford Middle School. (John Crawley)
16. Consider a request from RH-Design Build to work on Sundays in December for the construction of The Belle within The Lamar development. (John Crawley)
17. Consider a request from The Magnolia Collection to abandon three parking meters on Tyler Avenue for the installation of a fire lane. (John Crawley)
18. Consider an executive session.
19. Adjourn.