City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, February 1, 2022

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on January 18, 2022. (Ashley Atkinson)
5. Authorize the approval of the corrected minutes of the Regular Meeting on September 21, 2021, to include the correct bid tab for the FY 21/22 Annual Bids. (Ashley Atkinson/Reanna Mayoral)
6. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
7. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to surplus broken furniture in the City Clerk’s Office and authorize its disposal. (Ashley Atkinson)
      2. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
      3. Request permission to declare equipment surplus in the Oxford Police Department- Parking Division and authorize its disposal. (Matt Davis)
      4. Request permission to declare a vehicle surplus in the Oxford Fire Department and authorize its disposal on govdeals.com. (Joey Gardner)
      5. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
   2. Human Resources:
      1. Request permission to promote six employees in the Oxford Fire Department. (Braxton Tullos)
      2. Request permission to approve an promotion in the Environmental Services Department for the completion of the probationary period. (Braxton Tullos)
      3. Request permission to approve promotions in the Environmental Services Department for obtaining MDEQ Rubbish Site Operator’s Certification. (Braxton Tullos)
      4. Request permission to accept the retirement of an employee in the Environmental Services Department. (Braxton Tullos)
      5. Request permission to advertise for Part-time Seasonal Employees in the Environmental Services Department. (Braxton Tullos)
      6. Request permission to accept the resignation of an employee in the Buildings & Grounds Department. (Braxton Tullos)
      7. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to hire five employees in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to approve unpaid volunteers for the Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept the donation of a dog house from Home Depot for the Oxford Police Department K-9 Division. (Jeff McCutchen)
      3. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request approval for the Mayor, Aldermen, Department Heads (or their designee), and City Attorney to attend the Annual MML Conference on June 27-29, 2022. (Ashley Atkinson)
      2. Request permission for an officer to attend ARMS User Conference on June 8-10, 2022 in Memphis, TN at an estimated cost of $583.00. (Jeff McCutchen)
      3. Request permission for two employees to attend the MRPA Executive Leadership Summit on March 9-10, 2022 in Biloxi, MS at an estimated cost of $500.00. (Seth Gaines)
      4. Request permission for the General Manager to attend two TVA Regulatory meetings in Nashville, TN on February 23 and April 27, 2022 at an estimated cost of $200.00. (Rob Neely)
      5. Request permission for the Mayor and COO to travel to Washington, DC to attend meetings with the Congressional Delegation on February 28-March 2, 2022 at an estimated cost of $2,401.19. (Bart Robinson)
      6. Request approval for an Engineer to attend the annual MS Engineering Conference on March 9-11, 2022 in Flowood, MS at an estimated cost of $1,060.00. (Reanna Mayoral)
8. Adopt a Retirement Resolution for David Fox in the Environmental Services Department.
9. Request permission to approve a Resolution of the Mayor and Board of Aldermen of the City of Oxford, MS directing the issuance of a $2,900,000.00 General Obligation Note, Series 2022, of the City of Oxford, MS for the purpose of raising money to pay the costs of repairing, improving, adorning, and equipping municipal buildings and purchasing machinery and equipment; awarding the sale of said note; prescribing the form an details of said note; providing certain covenants of said City in connection with said note and directing the preparation, execution, and delivery thereof; ratifying the publication of a notice of note sale in connections with said note and the distribution of materials related to the sale and issuance of said note; and for related purposes. (Sue Fairbank)
10. Discuss recent COVID data and current CDC Guidelines.
11. Request permission to approve a parade/assembly permit for Visit Oxford to host the Double Decker Arts Festival on April 22, 2022 at 4:00am until April 24, 2022 at 2:00am. (Jeff McCutchen)
12. Request permission to apply for a MS Office of Highway Safety Impaired Driving Enforcement Training (405D Impaired Driving Funds) Grant (154, 405, 402 Funds) for FY22/23 in the amount of $716,723.16. (Jeff McCutchen)
13. Request permission to apply for a MS Office of Highway Safety 405D Alcohol and Drug Impaired Driving Grant (Enforcement, 154/405 Funds) for FY22/23 in the amount of $179,673.49. (Jeff McCutchen)
14. Request permission to apply for a MS Office of Highway Safety Police Traffic Services Grant (402 Funds) for FY22/23 in the amount of $21,910.72. (Jeff McCutchen)
15. Request approval of a Preliminary and Final Plat for Pettey Hardin, Case #2821, “GoShine Express Car Wash Subdivision” for property located at Hwy 6 East near CR 305, being further identified as PPIN7686. (Robert Baxter)
16. Request approval of a Preliminary Plat for Larry McAlexander, Case #2809, for “The Evergreens Subdivision-Phase IV” for property located North of the intersection of George G. “Pat” Patterson Parkway and Old Sardis Road, being further identified as PPIN 23656. (Robert Baxter)
17. Request permission to approve and authorize the Mayor to sign an engagement letter with Butler Snow for the completion of the Continuing Disclosure for Fiscal Year 2021. (Ashley Atkinson)
18. Request permission to approve a contract amendment with GovEase Auction Services. (Ashley Atkinson)
19. Consider Change Order #2 for the Slack Road Lift Station Project for a deduction in the amount of $895.00, based on final quantities. (Reanna Mayoral)
20. Consider Change Order #8 for the Highway 314 Sewer Project for a deduction in the amount of $19,549.10 and for 120 days of additional contract time. (Reanna Mayoral)
21. Consider a revocable license for Uno Mas Oxford, Inc. for the use of surplus Municipal property on East Jackson Avenue. (Mark Levy)
22. Consider an agreement for the transfer of service and dissolution of Punkin Water Association, Inc. (Bart Robinson)
23. Consider a Resolution in support of Local and Private Legislation authorizing the City of Oxford to expand its water system within a certain distance outside the corporate limits. (Bart Robinson)
24. Consider a Resolution in support of the MS Legislature renaming a portion of Highway 30. (Bart Robinson)
25. Consider a Resolution in support of the MS Legislature renaming a portion of Highway 334. (Bart Robinson)
26. Discuss the Double Decker buses. (Bart Robinson)
27. Consider an executive session.
28. Request permission to accept an addendum/supplement to the 2021 tax roll for the correction of mapping/assessment errors on seven parcels. (Ashley Atkinson)
29. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.