City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, February 20, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on February 6, 2024 and the Special Meeting on February 8, 2024. (Ashley Atkinson)
5. Request permission to approve the amended minutes of the Regular Board Meetings on January 17, 2023 (2nd revision), July 5, 2023, and September 5, 2023, to correct information related to surplus property. (Ashley Atkinson)
6. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
7. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to transfer equipment from the Buildings & Grounds Department to Oxford Utilities. (Greg Pinion)
      2. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      3. Request permission to declare equipment surplus in the Development Services- Street Department and authorize its disposal. (John Crawley)
      4. Request permission to transfer a vehicle from the Oxford Animal Resource Center to the City Shop Department. (Kelli Briscoe/ Lynwood Jones)
   2. Grants:
   3. Human Resources:
      1. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      2. Request permission to approve a promotion of a PACE Officer to Patrol Officer in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to accept the resignation of Part-Time Reserve Officers in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to approve a voluntary demotion from Corporal to Patrol Officer in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to approve an unpaid intern for the 2024 Spring Semester in the Oxford Police Department. (Braxton Tullos)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept a donation, in the amount of $1,000.00, from the CREATE Foundation. (Ashley Atkinson)
      3. Request permission to approve Roy R. Jones as a driver for Oxford Taxi Company. (David Sabin)
   5. Travel Requests:
      1. Request permission for three employees to attend the FBI Regional Crisis Negotiation Course on February 26-March 1, 2024 in Collierville, TN at no cost to the City. (Jeff McCutchen)
      2. Request permission for an employee to attend Courtroom Procedure Instruction training on February 26, 2024 in Moorhead, MS at no cost to the City. (Jeff McCutchen)
      3. Request permission for two employees in the Human Resources Department to attend the MS Municipal Service Company’s Spring 2024 Educational Program on February 27, 2024, in Hernando, MS, at an estimated cost of $85.00. (Braxton Tullos)
8. Request permission to accept the Workers Compensation Insurance Quote for the 2024- 2025 renewal period for Oxford University Transit. (Donna Zampella)
9. Request approval of contract with Advance Travel & Tourism for Digital Marketing for 2024. (Micah Quinn)
10. Annual update from the Oxford Conference Center. (Micah Quinn)
11. Request approval of agreement that will update the City’s Agent of Record with the Morgan White Group for the remainder of calendar-year 2024. (Braxton Tullos)
12. Request approval of “Free Parking” on designated holiday dates for the metered parking spaces and paid parking lots on the Square. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly Permit for Oxford Pride/Sarah Isom Center to host a parade on May 4, 2024 from 2:00pm-3:00pm. (Jeff McCutchen)
14. Request permission to approve a Parade/Assembly Permit for Erika Pratt to host filming in the City Hall Pocket Park on February 25, 2024 from 11:30am-10:30pm. (Jeff McCutchen)
15. Request permission to approve and authorize the Mayor to sign an amendment to the General Agreement with MDOT for STP-0360-00(010). (Rob Neely)
16. Request permission to accept the Official Recapitulation Report for the Special Election held on Tuesday, February 6, 2024, as certified by the Lafayette County Circuit Clerk and the Lafayette County Election Commission. (Ashley Atkinson)
17. Request permission for two employees in the Planning Department to attend the APA National Planning Conference on April 12- 16, 2024, in Minneapolis, MN, at an estimated cost of $3,025.00. (Ben Requet)
18. First reading of a Proposed Ordinance amending Sections 2.6.7.1, 2.6.6, 2.6.7, 2.6.8, and 2.6.9 of the Land Development Code. (Ben Requet)
19. Consider Brittany Woods Water Distribution Acceptance of Work & Change Order #7 (Final) in the amount of $234.68 for final quantities. (John Crawley)
20. Consider request from ICM Construction for Special Work Hours for the Oxford High School CTE Addition (March 4- March 15, 2024). (John Crawley)
21. Consider a Change Order from Upchurch Plumbing for an increase in the building controls allowance. (Mark Levy)
22. Consider bids to replace the boiler at the Oxford Conference Center. (Mark Levy)
23. Consider a Resolution of the Mayor and Board of Aldermen in Support of Local and Private Legislation Allowing the Sale of Property Held in Public Trust. (Mark Levy)
24. Consider a Resolution of the Mayor and Board of Aldermen in Support of Amending House Bill 1730 from the 2020 Regular Session of the MS Legislature. (Mark Levy)
25. Consider a Resolution of the Mayor and Board of Aldermen in Support of a Request for Funding for the expansion of mTrade Park. (Mark Levy)
26. Consider an executive session.
27. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.