City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, January 17, 2023

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on January 3, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Development Services-Building Department. (Jonathan Mizell)
      2. Request permission to declare equipment surplus in the Municipal Shop Department. (Lynwood Jones)
      3. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
      4. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
   2. Human Resources:
      1. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to accept the retirement of an employee in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to promote a Part-Time employee in the Environmental Services Department. (Braxton Tullos)
      4. Request permission to hire Part-Time employees in the Environmental Services Department. (Braxton Tullos)
      5. Request permission to hire an employee in the Oxford Utilities-Electric Division. (Braxton Tullos)
      6. Request permission to promote an employee in the Oxford Animal Resource Center. (Braxton Tullos)
      7. Request permission for Bayley Herring, John Hafley, Jr., Max Brinkley, and Maggie Kuchta to serve as unpaid interns at the Oxford Police Department during the Spring Semester. (Jeff McCutchen)
      8. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for one Deputy City Clerk to attend the Spring 2023 Certified Municipal Clerks Program on April 12- 14, 2023, in Oxford, MS, at an estimated cost of $200.00. (Ashley Atkinson)
      2. Request permission to send an employee to the 2023 Keep Mississippi/Alabama Beautiful Conference in Birmingham, AL on January 26-27, 2023 at an estimated cost of $219.53. (Amberlyn Liles)
      3. Request permission for an employee to attend the MS-AL Twin States Conference in Gulf Shores, AL on April 20-22, 2023 at an estimated cost of $1,464.42. (Bart Robinson)
      4. Request permission for an engineer to attend TVPPA Engineering and Operations planning meeting on January 26, 2023 in Chattanooga, TN at an estimated cost of $160.00. (RobNeely)
      5. Request permission for an employee to attend the Wastewater Operator Workshop on January 23-25, 2023 in Pearl, MS at an estimated cost of $630.00. (Rob Neely)
      6. Request permission for an employee to attend the Wastewater Short Course and Exam on February 27-March 3, 2023 in Richland, MS at an estimated cost of $1,467.00. (Rob Neely)
      7. Request permission for three employees to attend AAIR Training on January 30-31, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      8. Request permission for two employees to attend AAIR Training on February 1-2, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      9. Request permission for two employees to attend AAIR Training on February 20-21, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      10. Request permission for an employee to attend AAIR Training on February 22-23, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      11. Request permission for an employee to attend Instructor Development training on July 10- 14, 2023 in Oxford at an estimated cost of $400.00 (registration fee only). (Jeff McCutchen)
      12. Request permission for two employees to attend Interoperability Table Top Exercise Training on January 17, 2023 in Brandon, MS at no cost to the City. (Jeff McCutchen)
      13. Request permission for an employee to attend a Glock Armorer Course on April 25, 2022 in Oxford at an estimated cost of $250.00 (registration fee only). (Jeff McCutchen)
      14. Request permission for an employee to attend SWAT Instructor Development on February 27-March 10, 2023 in Southaven, MS at no cost to the City. (Jeff McCutchen)
      15. Request permission for an employee to attend Traffic Stop Investigation training on March 14, 2023 in Oxford, MS at no cost to the City. (Jeff McCutchen)
      16. Request permission to approve the Mayor, Aldermen, Department Heads (and/or their designee), and the City Attorney to attend the 2023 MML Annual Conference on June 26- 28, 2023. (Ashley Atkinson)
7. Recognition of Oxford Fire Department Training Officer, Jesse G. Clock. (Joey Gardner)
8. Adopt a Retirement Resolution for Oxford Police Department Employee, Alan Ivy. (Jeff McCutchen)
9. Request permission for retired officer, Alan Ivy, to purchase his service weapon for $1.00, as allowed by state statute. (Jeff McCutchen)
10. Announce upcoming vacancy on school board.
11. Request permission to submit the FY 2023-2024 5311 Grant for the Oxford-University Transit System and the 5310 Grant for the City/County Transit that is due on February 9, 2023. (Donna Zampella)
12. Request permission to approve a Parade/Assembly Permit for the 2023 Double Decker Arts Festival. (KinneyFerris)
13. Consider a proposal for probation services for the Oxford Municipal Court. (Nickie Denley)
14. Consider a Resolution of the Mayor and Board of Aldermen requesting that the Alcoholic Beverage Control Commission extend the hours for alcohol service for Super Bowl LVII on Sunday, February 12, 2023. (Jeff McCutchen)
15. Request permission to approve a Parade/Assembly Permit for the Destination Car Show on Saturday, May 20, 2023 from 4:00am-3:00pm. (Jeff McCutchen)
16. Request permission to apply for the Assistance to Firefighters Grant (AFG) for a new turnout extractor and dryer, in the amount of $25,593.00 with a 10% match. (Joey Gardner)
17. Request permission for multiple apprentice linemen to attend the TVPPA Apprentice Lineman training labs in 2023 (on multiple dates) at an estimated cost of $10,526.25. (Rob Neely)
18. Request permission to advertise for a reverse auction for a backhoe for the Oxford Utilities-Water & Sewer Division. (Rob Neely)
19. Request permission to accept and authorize the Mayor to sign an MOU with MDEQ for a $48,000.00 grant for electric vehicle fast chargers. (Rob Neely)
20. Consider a request from the Oxford-Lafayette County Heritage Foundation for the use of the storage area in the Burns Belfry Auxiliary Building. (Kate Kenwright)
21. Request permission to apply for the EPA Solid Waste Infrastructure Recycling (SWIFR) Grant in an amount between $500,000.00-$4,000,000.00. (Amberlyn Liles)
22. Request permission to apply for the Keep America Beautiful Cigarette Litter Prevention Program Grant in the amount of $20,000.00. (Amberlyn Liles)
23. Request permission to apply for the Keep America Beautiful Cigarette Litter Stand Grant for the purchase of 100 stands. (Amberlyn Liles)
24. Request permission to apply for the Keep America Beautiful Martin Luther King, Jr. Community and Neighborhood Building Grant in the amount of $10,000.00. (Amberlyn Liles)
25. Request permission to apply for the Keep America Beautiful Litter Kits Grant. (Amberlyn Liles)
26. Consider an MOU with Congressman Trent Kelly for the use of office space in City Hall. (Mark Levy)
27. Consider bids received for the renovation of the Oxford Conference Center. (Mark Levy)
28. Consider clarification for design fees from McCarty Architects for the Oxford Conference Center RenovationProject. (MarkLevy)
29. Request permission to accept a letter from Jamie Weir of Weir, Boerner, & Allin (WBA) for the final completion of Oxford Fire Department Station #2. (Mark Levy)
30. Consider a Resolution of the Mayor and Board of Aldermen in support of legislation authorizing the City of Oxford Municipal Separate School District’s Board of Trustees to Consist of Seven (7) Members. (MarkLevy)
31. First reading of an Ordinance to allow appointed members of the Oxford Municipal School District Board of Trustees to reside anywhere within the Oxford Municipal School District Territory. (Mark Levy)
32. Consider a request from Oxford Cycling to adopt a portion of George G. “Pat” Patterson Parkway. (Mark Levy)
33. Consider the bids received for the Punkin Water Meter Replacement Project. (Reanna Mayoral)
34. Consider Amendment #1 to the Professional Services Agreement with Waggoner Engineering for services related to the West Jackson Avenue Pedestrian Improvement Project. (Reanna Mayoral)
35. Consider approval of the sub-award agreement with the MS Department of Environmental Quality for the receipt of the MCWI Grant for the Wastewater Treatment Plant Flow Equalization Basin Project. (Reanna Mayoral)
36. Consider approval of the sub-award agreement with the MS Department of Environmental Quality for the receipt of the MCWI Grant for the Anderson Road-Goose Creek Surge Vessel Project. (Reanna Mayoral)
37. Consider approval of the sub-award agreement with the MS Department of Environmental Quality for the receipt of the MCWI Grant for the Highway 314 Sewer Project. (Reanna Mayoral)
38. Request permission to advertise for the Oxford Regional Water Supply “592” Project. (Reanna Mayoral)
39. Consider an executive session.
40. Recess to meet at 1:00pm on Monday, January 23, 2023.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.