City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, January 7, 2025

Regular Meeting is Tuesday, January 7, 2025 at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on December 17, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Development Services Department and authorize its disposal. (Hollis Green)
      2. Request permission to declare equipment surplus in the City Shop and authorize its disposal. (Lynwood Jones)
      3. Request permission to transfer equipment from the Oxford Conference Center to the Oxford Park Commission. (Micah Quinn)
      4. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
      5. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
   2. Grants:
      1. Request permission to apply for the Keep America Beautiful 2025 Great to Greatest American Clean Up Cash Grant and the 2025 Martin Luther King Corridor Community Grant. (Amberlyn Liles)
      2. Request permission to apply for grant funding with The National Safety Council-Road to Zero Community Traffic Safety Grants for pedestrian safety upgrades at North Lamar Blvd. and Jefferson Ave. (John Crawley)
   3. Human Resources:
      1. Request permission for an employee to participate in Leadership Mississippi at a cost of $3,500.00 which includes all program materials and travel costs. (Braxton Tullos)
      2. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      3. Request permission to approve a step increase for an employee in the Development Services-Planning Department. (Braxton Tullos)
      4. Request permission to hire three Seasonal employees in the mTrade Park Department. (Braxton Tullos)
      5. Request permission to promote three employees in the mTrade Park Department. (Braxton Tullos)
      6. Request permission to approve Caleigh Turkington, Josie Godwin, and Reagan Gamble as interns for the Oxford Police Department during the Spring Semester. (Jeff McCutchen)
      7. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for two employees to travel to Houma, LA on January 8-9, 2025 to take a firetruck for repairs, at an estimated cost of $1,000.00. (Joey Gardner)
      2. Request permission for an employee to attend the TVPPA meetings in 2025 on various dates at an estimated cost of $800.00. (Rob Neely)
      3. Request permission for an employee to attend MLEOTA Leadership training on January 27-December 31, 2025 (various dates) in Pearl, MS at an estimated cost of $8,880.00. (Jeff McCutchen)
      4. Request permission for two employees to attend SWAT school on January 8-15, 2025 in Oxford at no cost to the City. (Jeff McCutchen)
      5. Request permission for an employee to attend Current Trends in Criminal Investigations training on January 15, 2025 in Oxford at an estimated cost of $150.00. (Jeff McCutchen)
      6. Request permission for an employee to attend Report Writing training on January 12-13, 2025 in Moorhead, MS at an estimated cost of $136.00. (Jeff McCutchen)
      7. Request permission for an employee to attend Street Crimes Tactical training on January 20-22, 2025 in Southaven, MS at an estimated cost of $495.00. (Jeff McCutchen)
      8. Request permission for an employee to teach Report Writing on January 12-13, 2025 in Moorhead, MS at no cost to the City. (Jeff McCutchen)
      9. Request permission for an employee to teach Active Shooter training on January 20-21, 2025 in Tupelo, MS at no cost to the City. (Jeff McCutchen)
      10. Request permission for three employees to attend truck training in Washington, DC on February 9-13, 2025 at an estimated cost of $708.00; registration, airfare & hotel paid by Sansom Equipment. (Amberlyn Liles)
7. Announce vacancies on the Affordable Housing Commission and the Courthouse Historic Preservation Commission.
8. Request permission to approve the “Free Parking” dates for the 2025 calendar year. (Jeff McCutchen)
9. Discuss the IntelliSafe contract and services. (Jeff McCutchen)
10. Request permission to accept the bids/proposals received and approve a contract for the Municipal Court Software. (Nickie Denley)
11. Discuss a developer’s request for overhead to underground conversion of a main electrical feeder circuit at 1015 North Lamar. (Rob Neely)
12. Second Reading and Public Hearing for a proposed Ordinance amending Chapter 54-Historic Preservation of the Code of Ordinances for the City of Oxford. (Kate Kenwright)
13. Second Reading and Public Hearing for a proposed Ordinance to amend the Land Development Code for Case #3172. (Ben Requet)
14. Second reading and Public Hearing on a proposed Ordinance amending the Official City Zoning Map, for Case #3161, Oxford Farms, LLC (Andy Callicutt), to rezone +/- 52.7 acres from Suburban Residential (SR) to Suburban Multi-Family (SMF) for property located on Oxford Way, being further identified as PPIN 7984. (Ben Requet)
15. Request permission to approve the new employee handbook and drug and alcohol testing policy. (Braxton Tullos)
16. Request permission to approve and authorize the Mayor to sign an engagement letter with Butler Snow for the Fiscal Year 2024 Continuing Disclosure. (Ashley Atkinson)
17. Adopt a Resolution Requesting Funding for the College Hill Road Transportation Improvements Project. (Mark Levy)
18. Adopt a Resolution Requesting Funding for the East Oxford Transportation Improvement Project. (Mark Levy)
19. Request permission to accept the bid and award a contract for the Oxford Police Vehicle Equipment and Upfitting. (Mark Levy)
20. Request permission to accept the bid received and award a contract for the Downtown Camera System Project. (Mark Levy)
21. Consider Change Order #3 from JP Corp for the extension of the swimming pool deck. (Mark Levy)
22. Consider a lease extension, until February 1, 2025, with the First Presbyterian Church for the use of the property located at 123 Harrison. (Mark Levy)
23. Consider an architectural design proposal from Beard + Riser for the renovation of the former Hayakawa Building. (Mark Levy)
24. Consider a request from RH-Design Build to work on Sundays in January and February for the construction of “The Belle” within The Lamar Development. (John Crawley)
25. Consider a contract for professional services with Michael Rogers, PE for services related to updating the City of Oxford Drinking Water Hydraulic Model. (John Crawley)
26. Consider a request to accept the infrastructure and reduce the performance bond for “The Oaks” at Oxford Commons, Phases 1,2,3,7,8,9,11,12,18,19, and 27. (John Crawley)
27. Request permission to accept the bids received and award a contract for the North Lamar and Varner Loop Drainage Project. (John Crawley)
28. Consider an executive session.
29. Adjourn.