City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, July 16, 2024

Regular Meeting is at 5:00 pm City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on July 2, 2024 and the Special Meeting on July 9, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
   2. Grants:
   3. Human Resources:
      1. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to accept the resignation of an employee in the Environmental Services Department. (Braxton Tullos)
      3. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to hire two Part-Time employees in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire Seasonal employees in the Environmental Services Department. (Braxton Tullos)
      6. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend the 2024 Municipal Court Clerk’s Conference on September 18-20, 2024 in Biloxi, MS at an estimated cost of $105.00. (Nickie Denley)
      2. Request permission for three employees to attend the 2024 Annual Leadership Conference in Natchez, MS on August 13-16, 2024 at an estimated cost of $3,598.61. (Donna Zampella)
      3. Request permission for an employee to attend the Wastewater Operator Workshop on July 25-27, 2024 in Starkville, MS at an estimated cost of $551.00. (Rob Neely)
      4. Request permission for an employee to attend the Wastewater Short Course and Exam on August 12-16, 2024 in Starkville, MS at an estimated cost of $1,402.00. (Rob Neely)
      5. Request permission for four employees to attend the 2024 Fall Certified Municipal Clerk Program in Oxford on September 11-13, 2024 at a cost of $1,200.00. (Ashley Atkinson)
      6. Request permission for two employees to attend a SWAT Sniper Course in Finger, TN on September 9-12, 2024 at an estimated cost of $3,922.00. (Jeff McCutchen)
      7. Request permission for six employees to attend Fundamentals of Report Writing in Oxford on August 28, 2024 at an estimated cost of $1,194.00. (Jeff McCutchen)
      8. Request permission for an employee to attend the 22nd Annual Stronger Together Conference in Nashville, TN on September 15-17, 2024 at an estimated cost of $1,027.95. (Jeff McCutchen)
      9. Request permission for an employee to attend the AL Fire College on July 21-26, 2024 in Tuscaloosa, AL at an estimated cost of $1,180.00. (Joey Gardner)
7. Consider an appeal of the Courthouse Square Historic Preservation Commission’s Approval of Case #455, a Certificate of Appropriateness requested by The Landshark (Jared Foster).
8. Request permission to install light pole banners on University Avenue and West Jackson Avenue from November 4, 2024-January 6, 2025. (Kinney Ferris)
9. Authorize Oxford Utilities to develop and publish a Customer Privacy Policy. (Rob Neely)
10. Request approval of a Plat Amendment for Case #3106, Oxford Station Development, LLC for “Southwood”, for property located at 2117 Old Taylor Road, being further identified as PPIN 21083. (Ben Requet)
11. Request approval of the Oxford Historic Preservation Design Guidelines Update.
12. Request permission to approve and authorize the Mayor to sign an updated agreement with CivicPlus/Municode. (Ashley Atkinson)
13. Request permission to approve the bids received and authorize a contract for the mTrade Park Pavilion Project. (Mark Levy)
14. Request permission to approve Change Order #1 from JP Corp for the terrace steps at the Oxford Conference Center. (Mark Levy)
15. Consider a request to enter into a Memorandum of Understanding for the North Lamar Sewer Improvement Project. (John Crawley)
16. Request permission to advertise for bids for the North Lamar Sewer Improvement Project. (John Crawley)
17. Request permission to accept bids received, award contract, and sign utility agreements for the Highway 7 Water Main Relocation Project, Phase II-B. (John Crawley)
18. Request permission to accept bids received and award a contract for the Highway 7 Water Main Relocation Project, Phase II-C. (John Crawley)
19. Consider a request from Seeker Properties, LLC to close the sidewalk in front of Boure’ for a period of 15 days, beginning July 17, 2024 for exterior painting. (John Crawley)
20. Request permission to advertise for Engineering Proposals for the Pegues Road Extension Project. (John Crawley)
21. Consider a request for a Quitclaim Deed to a cemetery plot. (John Crawley)
22. Consider an executive session.
23. Recess to meet at 9:00am on Thursday, July 18, 2024.