City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, July 2, 2019

Meeting is at 5:00 pm.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on June 18, 2019.
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request permission to send two drivers, in the Oxford-University Transit Department, for CDL testing. (Donna Zampella)
   2. Request approval of Toriano A. Baker as a driver for Flying Tuk. (Matt Davis)
   3. Request permission for an employee to attend the MS Association of Coaches Conference (MAC) in Jackson, MS on July 16-19, 2019 at an estimated cost of $700.00. (Seth Gaines)
   4. Request permission for two narcotics agents to attend the Financial Investigations of Criminal Organizations Training in Biloxi, MS on July 9-10, 2019 at an estimated cost of $800.00 plus per diem. (Rod Waller)
   5. Request approval for one engineer to attend the 2019 Operation and Maintenance of Stormwater Control Measures in Minneapolis, MN on August 4-7, 2019 at an estimated cost of $1,888.04. (Reanna Mayoral)
   6. Request permission for the OUT General Manager and one other employee to attend Software Implementation Training in Jackson, MS, on July 8- 12, 2019, at an estimated cost of $2,050.00. (Donna Zampella)
   7. Request permission to hire Part-time Facility Workers for the Oxford Conference Center. (Braxton Tullos)
   8. Request permission to hire a Full-time Patrol Officer in the Oxford Police Department. (Braxton Tullos)
   9. Request permission to advertise for a Part-time Communications Officer in the Oxford Police Department. (Braxton Tullos)
   10. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
   11. Request permission to hire two Firefighters in the Oxford Fire Department. (Braxton Tullos)
   12. Request permission to transfer an employee from the Oxford Police Department to the Street Department. (Braxton Tullos)
7. Announce vacancy on the Planning Commission.
8. Approve nominations for the Oxford-Lafayette County Library Board.
9. Update from Family Crisis Services on the 4th of July activities. (Meredith Rawl)
10. Request permission to advertise for bids for the FNC Park Ditch Rehab Project. (Brad Freeman)
11. Request permission to advertise for bids for the FNC Park Soccer Field #1 Rehab Project. (Brad Freeman)
12. Request permission to declare a bus surplus in the Oxford-University Transit Department and authorize its sale on govdeals.com. (Donna Zampella)
13. Approve the Annual Report of the City of Oxford Reserve & Trust Fund for the year ended March 31, 2019, as recommended by the Reserve & Trust Committee. (Ashley Atkinson)
14. Public Hearing on and consideration of a redistricting map establishing voting wards for the City of Oxford. (Bart Robinson)
15. Public hearing and consideration of an Ordinance amending Section 2-79 of the Code of Ordinances of the City of Oxford, Establishing Voting Wards. (Bart Robinson)
16. Request permission for up to five employees to attend the NRPA Conference on September 24-27, 2019 in Baltimore, MD at an estimated cost of $4,880.00. (Seth Gaines)
17. Request permission for up to five employees to attend NAYS on November 12-16, 2019 in Orlando, FL at an estimated cost of $3,814.00. (Seth Gaines)
18. Discuss quotes and consider a budget amendment to replace the 2nd floor air handler unit in City Hall. (Greg Pinion)
19. Consider a request from Grace Bible Church to use uniformed officers for traffic details. (Jeff McCutchen)
20. Request permission to allow Oxford Utilities’ electric contractor, DeSoto County Electric, to work on Sunday, July 7th, July 14th, and July 21st, if necessary. (Rob Neely)
21. Authorize Oxford Utilities to conduct an Electric System Planning Study. (Rob Neely)
22. Request approval of a Preliminary Plat for Case #2501, Seminole Bluff Subdivision. (Ben Requet)
23. Request approval of a Final Plat for Case #2502, Seminole Bluff Subdivision, Phases 1 & 2. (Ben Requet)
24. Consider Change Order #1 for Argo Construction to adjust final quantities for the Water Distribution Improvements from Bramlett Water Plant to Rivers Hill Tank. (Reanna Mayoral)
25. Consider Change Order #2 for Cleveland Construction for the Bramlett Water Plant Project. (Reanna Mayoral)
26. Consider a request for a revocable license for a right-of-way encroachment for 1000 Jefferson. (Reanna Mayoral)
27. Consider a joint resolution adopting the LOU Transportation Plan. (Bart Robinson)
28. Consider declaring a vehicle surplus and returning it to the family who donated it, as per the donation agreement on file. (Bart Robinson)
29. Consider Change Order #2 for Tri-Star Mechanical for the Downtown Parking Garage. (Bart Robinson)
30. Consider Change Order #5 for Whitfield Electric Company for the Downtown Parking Garage. (Bart Robinson)
31. Discuss the provisions of the Water Purchase Agreement with Punkin Water Association. (Bart Robinson)
32. Consider accepting the donation of a phone booth. (Bart Robinson)
33. Consider an executive session.
34. Recess to meet on Monday, July 15, 2019 at 9:30am in the Old RSVP Building next to City Hall.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk:aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.