City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, June 15, 2021

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Special Meeting on May 24, 2021 and the Regular Meeting on June 1, 2021. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Fire Department. (Joey Gardner)
   2. Human Resources:
      1. Request permission to accept the retirement of an employee in the City Shop. (Braxton Tullos)
      2. Request permission to promote two Part-Time Facility Workers in the Oxford Conference Center Department. (Braxton Tullos)
      3. Request permission to accept the resignation of a Patrol Officer in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to accept the retirement of an employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire an Animal Control Officer in the Animal Resource Center Department. (Braxton Tullos)
      6. Request permission to hire two Seasonal Part-Time employees in the Environmental Service Department. (Braxton Tullos)
      7. Request permission to promote two employees in the Environmental Services Department. (Braxton Tullos)
      8. Request permission to accept the resignation of an mTrade Park employee and advertise internally for a replacement. (Braxton Tullos)
      9. Request permission to hire four Seasonal Laborers in the Buildings & Grounds Department. (Braxton Tullos)
      10. Request permission to hire a Full-Time Laborer in the Buildings & Grounds Department. (Braxton Tullos)
      11. Request permission to hire two Seasonal Concessions Workers in the mTrade Park Department. (Braxton Tullos)
      12. Request permission to hire a Part-Time Facility Worker in the Oxford Conference Center Department. (Braxton Tullos)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept the resignation of Cathy Marshall-Smith from the Municipal Election Commission, effective May 25, 2021. (Ashley Atkinson)
   4. Travel Requests:
      1. Request permission for the General Manager to attend TMEPA Annual Meeting in Memphis, TN on July 14-15, 2021 at an estimated cost of $674.00. (Rob Neely)
      2. Request permission for the Environmental Services Superintendent to attend the MS Supervisors Convention, with the MS Solid Waste Association (SWANA), in Biloxi, MS on June 14-16, 2021 at no cost to the City. (Amberlyn Liles)
      3. Request permission for one officer to attend the Advanced Pistol Training Program in Glynco, GA on August 23-27, 2021 at no cost to the City. (Jeff McCutchen)
      4. Request permission for one officer to attend the ROCIC Homicide Conference in Biloxi, MS on August 15-18, 2021 at an estimated cost of $649.53. (Jeff McCutchen)
      5. Request permission for one officer to attend the Burden of Command Leadership Development Class in Columbus, MS on June 29-July 1, 2021 at an estimated cost of $669.50. (Jeff McCutchen)
      6. Request permission for the Municipal Court Clerk to attend the Municipal Court Clerk’s Summer Conference in Biloxi, MS on July 25-27, 2021 at an estimated cost of $980.00. (Donna Fisher)
      7. Request permission for the Mayor, Chief Operating Officer, and one Alderman to attend meetings in Washington, DC on July 12-14, 2021 at an estimated cost of $4,500.00. (Bart Robinson)
7. Adopt a retirement resolution for James “Bo” Ragon, Jr.
8. Adopt a retirement resolution for Alex Stratton.
9. Adopt a Resolution of Appreciation for Dr. Janice Ann Antonow.
10. Announce vacancies on the Planning Commission.
11. Request permission to adopt a Resolution accepting an MDOT Grant, in the amount of $10,500.00, for the RSVP/County Transit Program and authorize the Mayor to sign the grant contract with MDOT. (Arledia Bennett)
12. Discuss COVID-19 “Current Restrictions and Guidelines”.
13. Consider a request from Griffin Tanner for relief from Section 54-27 6(c), that prohibits any construction at 1401 Buchanan for 48 months. (Ben Requet)
14. Consider an appeal of the Planning Commission’s denial of Case #2746, a request for a Special Exception for a Residential Common Interest Development (RCID), by Brian Hayden, for property located at 1206 South 16th Street, being further identified as PPIN 8269. (Ben Requet)
15. First Reading, Public Hearing, and Potential Vote on a proposed Ordinance Amending Chapter 22, Section 22-Buildings to modify Division 3-Affordable Housing Commission. (Judy Daniel)
16. Consider the Interlocal Agreement with Lafayette County for The Lamar-TIF, as adopted by Lafayette County. (Bart Robinson)
17. Public hearing on the proposed TIF Plan for Oxford Farms. (Bart Robinson)
18. Adopt a resolution approving the TIF Plan for Oxford Farms. (Bart Robinson)
19. Request permission for three Apprentice Lineman to attend TVPPA Apprentice Lineman Training in Jackson, TN and Huntsvillle, AL at an estimated cost of $7,673.75. (Rob Neely)
20. Request approval of the Oxford Utilities FY2021-2022 Electric Division Budget. (Rob Neely)
21. Second Reading, Public Hearing, and potential vote on a proposed Ordinance Amending Section 66-Licenses & Taxation, to add Article VII-Shared Space Permits for property on East Jackson Avenue. (Ben Requet)
22. Request permission to approve a contract with Woods Security for traffic control services at both Oxford School District and Lafayette School District for School Year 2021- 2022. (Jeff McCutchen)
23. Request permission for Code Enforcement to begin the demolition process for an unsafe and uninhabitable structure at 160 Vaughn Circle. (Jeff McCutchen)
24. Request permission for Code Enforcement to cut and maintain the yard at 627 Piedmont due to owner neglect. (Jeff McCutchen)
25. Second Reading and Public Hearing on a proposed Ordinance amending Chapter 98, Article 7, Section 153 regarding Street Trenching and Right of Way management, including a discussion of a policy for Overhead/Underground Conversions. (Reanna Mayoral)
26. Consider the bids received for the mTrade Test Wells Project. (Reanna Mayoral)
27. Consider a request from ICM for overnight and Sunday work hours from June 16-June 23 at the Oxford Middle School Track/Football Field. (Reanna Mayoral)
28. Consider a bid from Mike Overstreet Properties to purchase a jointly-owned City and County parcel at the corner of South Lamar Boulevard and Elliott Drive. (Bart Robinson)
29. Discuss the Vehicle for Hire requirements and Vehicle for Hire Ordinance. (Bart Robinson)
30. Second Reading and Public Hearing on a proposed Ordinance amending Chapter 118, Sections 10 and 21; and adding Section 33 Designated Downtown Pickup Locations for Vehicles for Hire. (Bart Robinson)
31. Consider an executive session.
32. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.