City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, June 4, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on May 21, 2024 and the Recess Meeting on May 28, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Municipal Court Department and authorize its disposal. (Nickie Denley)
      2. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
   2. Grants:
      1. Request permission for a modification to both MS Office of Highway Safety Grants (405D-Impaired Driving Enforcement and 402-Police Traffic Service). (Jeff McCutchen)
      2. Request permission to apply for the Bulletproof Vest Grant Program. (Jeff McCutchen)
   3. Human Resources:
      1. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to hire four employees in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to accept the retirement of an employee in the Oxford Utilities-Water & Sewer Division. (Braxton Tullos)
      5. Request permission to promote an employee in the Oxford Utilities-Water & Sewer Division. (Braxton Tullos)
      6. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      7. Request permission to hire Seasonal employees in the Environmental Services Department. (Braxton Tullos)
      8. Request permission to hire an employee in the mTrade Park Department. (Braxton Tullos)
      9. Request permission to approve an unpaid intern for Development Services. (Braxton Tullos)
      10. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Adopt a proclamation for U. S. Army Day.
      2. Accept the Early Childhood Reading Report.
      3. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      4. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for four Mounted Patrol Officers to assist with the Rock the Country music festival in Mobile, AL on June 21-22, 2024 at an estimated cost of $472.00. (Jeff McCutchen)
      2. Request permission for two employees to attend MS Command College on July 14-19, 2024 in Oxford at an estimated cost of $750.00. (Jeff McCutchen)
7. Adopt a Retirement Resolution for Oxford Utilities-Water & Sewer Division employee, Chad McLarty.
8. Introduction of new Oxford Housing Authority Executive Director. (Stephen Bramlett and Cleveland Joseph)
9. Request permission to revise the 2024-2025 5311 grant budget for the Oxford-University Transit System. (Donna Zampella)
10. Annual Affordable Housing Report. (Donna Zampella)
11. Request permission to approve and authorize the Mayor to sign the Interlocal Agreement with the Oxford and Lafayette school districts for the Early Childhood Reading Program for 2025. (Cara Buffington)
12. Request permission for Maggie Abernathy to hire an off duty, uniformed officer for traffic assistance on Friday, June 21, 2024 from 7:00pm-8:30pm. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly Permit for Nicholas Air to host a 5K on October 19, 2024 from 9:00am-12:00pm. (Jeff McCutchen)
14. Request permission to advertise for the civil portion of the Old Taylor Road Subdivision Addition Project. (Rob Neely)
15. Request approval of the Oxford Utilities-Electric Division FY2024-2025 budget. (Rob Neely)
16. Request permission to approve a Preliminary Plat for Case #2991, Larry McAlexander, for “The Evergreens, Phase 5”, for property located at George G. Patterson Parkway, being further identified as PPIN 24879. (Kate Kenwright)
17. Request permission to approve and authorize the Mayor to sign a letter of agreement with the International Code Council to conduct two 2024 Building Code classes at the Oxford Conference Center. (Jonathan Mizell)
18. Request permission to approve a list of budget amendments and re-allocations. (Ashley Atkinson)
19. Consider the bids received and authorize a contract for the City of Oxford Pool Improvements Project. (Mark Levy)
20. Consider Change Order #1 from JE Stevens Construction Group, LLC for the New Oxford Police Department Building. (Mark Levy)
21. Second Reading and Public Hearing on a proposed Ordinance amending the Stormwater Ordinance- Article V, Section 98, of the Code of Ordinances. (John Crawley)
22. Request permission to accept a proposal from Williams Engineering to perform Preliminary and Construction Engineering Services on Thacker Road Sidewalks, Phase 2. (John Crawley)
23. Request permission to accept a proposal from Elliott & Britt Engineering to perform Design Services for a new trash compactor enclosure on North 14th Street. (John Crawley)
24. Consider an executive session.
25. Adjourn.