City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, March 15, 2022

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Recess Meeting on February 24, 2022, the Regular Meeting on March 1, 2022, and the Special meeting on March 8, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Police Department- Parking Division and authorize its disposal. (Matt Davis)
      2. Request permission to declare equipment surplus in the Environmental Services- Recycling Department and authorize its disposal. (Amberlyn Liles)
      3. Request permission to declare equipment surplus at mTrade Park and authorize its disposal. (Brad Freeman)
      4. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
      5. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
   2. Human Resources:
      1. Request approval of the resignation of an employee in the Buildings & Grounds Department. (Braxton Tullos)
      2. Request permission to approve the retirement of an employee in the Environmental Services Department. (Braxton Tullos)
      3. Request permission to approve the retirement of an employee in the Environmental Services Department. (Braxton Tullos)
      4. Request permission to hire a employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to approve the retirement of an employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to approve the retirement of an employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to hire an employee in the Oxford Animal Resource Center. (Braxton Tullos)
      8. Request permission to promote an employee in the Oxford Utilities Department. (Braxton Tullos)
      9. Request permission to promote an employee in the Oxford Utilities Department. (Braxton Tullos)
      10. Request permission to promote an employee in the Buildings & Grounds Department. (Braxton Tullos)
      11. Request permission to approve the retirement of an employee in the Municipal Court Department. (Braxton Tullos)
      12. Request permission to hire three employees in the mTrade Park Department. (Braxton Tullos)
      13. Request permission to approve salary adjustments for 40 Part-time concession workers at mTrade Park. (Braxton Tullos)
      14. Request permission to approve unpaid volunteers for the Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for an employee to attend the TVPPA Board Meetings in Chattanooga, TN at an estimated cost of $480.00. (Rob Neely)
      2. Request permission for an employee to attend the MDEQ/MWEA Laboratory Workshop in Pearl, MS on April 5-6, 2022 at an estimated cost of $547.88. (Rob Neely)
      3. Request permission for three employees to attend the 2022 MS Chapter of SWANA Conference in Biloxi, MS on April 11-14, 2022 at an estimated cost of $2,647.00. (Amberlyn Liles)
      4. Request permission for an employee to attend Call Record Analysis with Geotime Training on March 18, 2022 in Tupelo, MS at no cost to the City. (Jeff McCutchen)
      5. Request permission for an employee to attend the FBINAA MS Chapter 2022 Spring Refresher Training on March 25, 2022 in Ridgeland, MS at an estimated cost of $125.00. (Jeff McCutchen)
      6. Request permission for three employees to attend Basic Dispatcher Certification on March 28-April 1, 2022 in Oxford at an estimated cost of $1,185.00. (Jeff McCutchen)
      7. Request permission for three employees to attend Glock Modular Optic System MOS Instructor Course on March 23-25, 2022 in Oxford at an estimated cost of $1,500.00. (Jeff McCutchen)
      8. Request permission for an employee to attend Glock Armorer’s Course on March 22, 2022 in Oxford at an estimated cost of $250.00. (Jeff McCutchen)
      9. Request permission for twelve employees to attend TCCC/TECC Medical Course on March 29-30, 2022 in Jackson, MS at an estimated cost of $780.00. (Jeff McCutchen)
      10. Request permission for an employee to attend a Virtual Mental Health Conference, NAMICon 2022 on June 14-16, 2022 at a cost of $25.00. (Jeff McCutchen)
      11. Request permission for an employee to attend the APA National Planning Conference on April 28-May 3, 2022 in San Diego, CA at an estimated cost of $800.00. (Ben Requet)
7. Consider a resolution of the Mayor and Board of Aldermen of the City of Oxford, MS authorizing and directing the issuance of not to exceed $8,200,000.00 of City of Oxford MS Taxable (convertible to tax-exempt) General Obligation Refunding Bonds, Series 2022 for the purpose of advance refunding and defeasing a portion of the City’s outstanding $9,950,000.00 (Original Principal Amount) of City of Oxford General Obligation Bonds (Capital Improvements Issue), Series 2018B, Dated August 30, 2018; Prescribing the form and details of said refunding bonds; directing the preparation, execution and delivery of said refunding bonds; providing certain covenants of said City in connection with said refunding bonds; authorizing the negotiated sale and private placement of said refunding bonds; approving the form of and authorizing the execution and delivery of a private placement agreement and an escrow agreement in connection with said refunding bonds; and for related purposes. (Sue Fairbank)
8. Consider the reimbursement of medical expenses to Jason Wilkerson. (Kelli Briscoe)
9. Request permission to approve and authorize the Mayor to sign a contract for advertising services for the Oxford Conference Center. (Micah Quinn)
10. First Reading of a proposed Ordinance amending Chapter 14, Article 2, Section 14-48 of the Alcohol Ordinance. (Kinney Ferris)
11. Request permission for the OPC Activity Fund to reimburse the Oxford Police Department for additional patrols at the Activity Centers from 4:00pm-6:00pm each weekday through the end of the school year. (Seth Gaines)
12. First reading of a proposed Ordinance amending Chapter 22 Buildings, Article II, to add Section 22- 25- Appeals. (Hollis Green)
13. Request approval of a Professional Services Contract with NearMap US, Inc. in the amount of $4,950.00. (Ben Requet)
14. Consider modification of the Resolution to provide City Water and Sewer outside of the City of Oxford Corporate Limits. (Ben Requet)
15. Third Reading and Vote on a proposed Ordinance amending Chapter 18-Animals & Fowl, Section 10-Animal Resource Officer, Articles 1(a) and 1(b), as they relate to the duties and role of the Animal Control Officer. (Jeff McCutchen)
16. Request permission for the Mayor and/or Police Chief to sign an agreement with the MS Bureau of Narcotics for the use of the OPD K-9 Unit. (Jeff McCutchen)
17. Request permission to accept the dedication of Right-of-Way within the Belle River Development. (Reanna Mayoral)
18. Request permission to advertise for bids for the Brittany Woods Water Project. (Reanna Mayoral)
19. Request permission to advertise for bids for the South Lamar Box Culvert Project. (Reanna Mayoral)
20. Consider the purchase of an RTK GPS unit. (Reanna Mayoral)
21. Consider an executive session.
22. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.