City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, March 19, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on March 5, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Park Commission department and authorize its disposal. (Seth Gaines)
   2. Grants:
      1. Request permission to apply for a Homeland Security Grant FY2024 for technology upgrades, with no required match. (Shane Fortner)
      2. Request permission to apply for a $2,000.00 grant through the AED Superstore to purchase an AED for the Emergency Operations Center. (Shane Fortner)
   3. Human Resources:
      1. Request permission to promote three employees in the Environmental Services Department. (Braxton Tullos)
      2. Appoint an employee to the Safety Committee. (Braxton Tullos)
      3. Request permission to accept the retirement of an employee in the Development Services-Engineering Department. (Braxton Tullos)
      4. Request permission to hire an employee in the Development Services-Engineering Department. (Braxton Tullos)
      5. Request permission to hire four employees in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to approve two reserve officers. (Braxton Tullos)
      7. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request permission to accept a donation from the Brittany Woods Homeowners Association, in the amount of $1,550.89, to be used for the beautification of the Brittany Woods subdivision entry way. (Ashley Atkinson)
      2. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   5. Travel Requests:
      1. Request permission for the Municipal Judge to attend the MS Municipal Court Judges Conference in Biloxi, MS on May 29-31, 2024 at no cost to the City. (Nickie Denley)
      2. Request permission for an employee to attend the MTA Tourism Association Spring Summit on April 2-3, 2024 in Philadelphia, MS at an estimated cost of $690.50. (Micah Quinn)
      3. Request permission for two employees to attend the MS Fire Chief Conference on May 29- June 1, 2024 in Natchez, MS at an estimated cost of $1,563.23. (Joey Gardner)
      4. Request permission for an employee to attend the Building Officials Conference on June 10-14, 2024 in Gulfport, MS at an estimated cost of $1,449.00. (Joey Gardner)
      5. Request permission for four employees to attend the FAA 107 Drone Test Preparation Course on March 19-21, 2024 in Nesbit, MS at an estimated cost of $800.00. (Jeff McCutchen)
      6. Request permission for an employee to attend the Tactical Emergency Casualty Care training on April 23-25, 2024 in Meridian, MS at an estimated cost of $177.00. (Jeff McCutchen)
      7. Request permission for employees to travel to Northwest Arkansas to meet with officials from Fayetteville, Bentonville, Springdale, and Rogers on May 14-17, 2024 at an estimated cost of $2,250.00. (Ben Requet)
7. Adopt a Retirement Resolution for Development Services-Engineering Department employee, Reanna Mayoral.
8. Adopt a Retirement Resolution for Oxford Fire Department employee, William K. Tidwell.
9. Public hearing to discuss the property located at 202 Williams Avenue owned by Bridge Properties of MS, LLC. (Jonathan Mizell)
10. Update on roof coating project. (Greg Pinion)
11. Request permission to approve the 2024 Certifications and Assurances for the Oxford-University Transit grant, as approved by counsel. (Donna Zampella)
12. Request permission to advertise for reverse auction bids for a Pull Behind Truck Leaf Vacuum. (Amberlyn Liles)
13. Request permission to approve a Parade/Assembly Permit for the New Freedom Family Ministries to host a Good Friday event on March 29, 2024 from 12:00pm-1:00pm. (Jeff McCutchen)
14. Request permission to approve and authorize the Mayor and/or the Police Chief to sign a one-year agreement with Voyager Labs (to be paid from the Homeland Security Grant). (Jeff McCutchen)
15. Consider bids received and award contract for annual Electric Distribution Contractor services. (Rob Neely)
16. Request permission to approve a Final Plat Amendment for Case #3054, Chickasaw Holdings, LLC (Josh White) for “1309 North Lamar (Amended) Subdivision”, for property located at 1309 North Lamar Boulevard, being further identified as PPIN 5075. (Ben Requet)
17. Request permission to approve a Final Plat Amendment for Case #3055, Capstone Development, LLC (Mac Monteith) for “The Lamar Phase 4A”, for property located at 127 Cincinnatus Boulevard, being further identified as PPIN 41084. (Ben Requet)
18. Request permission to approve a Preliminary and Final Plat for Case #3056, (Brad Walsh) for “Gary Subdivision” for property located at 911 Lincoln Avenue, being further identified as PPIN 8399. (Ben Requet)
19. Second reading and Public Hearing for a proposed Ordinance amending multiple sections of Chapter 114-Utilities, Articles I, II, and III of the Code of Ordinances of the City of Oxford to adjust the water rates inside and outside the corporate limits. (Mark Levy)
20. Consider bids for the technology systems at the new Oxford Police Station. (Mark Levy)
21. Request permission to advertise for bids for the 2024 Oxford Pavement Preservation Micro- Surfacing Project. (John Crawley)
22. Request permission to make the intersection of Pat Lamar Park-South Entrance and Country Club Drive a Multi-Way Stop intersection. (John Crawley)
23. Request approval of a Professional Services Agreement with Daniels & Associates, Inc. for the Molly Barr Water Tank Re-Painting Project. (John Crawley)
24. Request permission to approve a contract with A2H for professional services for the HVAC replacement at the Oxford Conference Center. (John Crawley)
25. Consider an executive session.
26. Recess to meet on Monday, March 25, 2024 at 1:00pm.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.