City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, March 21, 2023

Regular Meeting is Tuesday, March 21, 2023 at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on March 7, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
      2. Request permission to transfer equipment from the Oxford Conference Center to the Oxford Fire Department. (Micah Quinn)
   2. Human Resources:
      1. Request permission to accept the retirement of two employees in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to hire a full-time employee in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to promote and transfer an employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire a part-time employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to accept the resignation of an employee in the City Shop Department. (Braxton Tullos)
      7. Request permission to hire an employee in the City Shop Department. (Braxton Tullos)
      8. Request permission to hire a part-time, seasonal employee in the mTrade Park Department. (Braxton Tullos)
      9. Request permission to approve the retirement of an employee in the Environmental Services Department. (Braxton Tullos)
      10. Request permission to promote three employees in the Environmental Services Department. (Braxton Tullos)
      11. Request permission to hire a part-time employee in the Oxford Fire Department. (Braxton Tullos)
      12. Request permission to hire two employees in the Oxford Fire Department. (Braxton Tullos)
      13. Request permission to promote an employee in the Oxford Fire Department. (Braxton Tullos)
      14. Request permission to hire a part-time employee in the Buildings & Grounds Department. (Braxton Tullos)
      15. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for three employees to attend the MsRWA Wastewater Certification Short Course in Senatobia, MS on May 22-26, 2023 at a cost of $885.00. (Rob Neely)
      2. Request permission for an employee to attend Street Cop Training: MS Case Law in Southaven, MS on May 10, 2023 for an estimated cost of $199.00. (Jeff McCutchen)
      3. Request permission for an employee to attend Tactical Dispatcher training in Tupelo, MS on April 17-18, 2023 at an estimated cost of $300.00. (Jeff McCutchen)
      4. Request permission for an employee to attend FLETC Physical Security Threat Assessment training in Moorhead, MS on April 11-13, 2023 at no cost to the City. (Jeff McCutchen)
      5. Request permission for four employees to attend LEAPS training in Oxford on April 3-6, 2023 at no cost to the City. (Jeff McCutchen)
      6. Request permission for two employees to attend CIT Training in Oxford on April 17-21, 2023 at no cost to the City. (Jeff McCutchen)
      7. Request permission for two employees to attend MTOA Swat School in Holly Springs, MS on November 6-17, 2023 at an estimated cost of $1,000.00. (Jeff McCutchen)
      8. Request permission for two employees to attend Officer Safety Training-Human Performance in Birmingham, AL on March 19-25, 2023 at an estimated cost of $678.00. (Jeff McCutchen)
      9. Request permission for three employees to attend the 2023 Fire Chiefs/Firefighter Conference in Natchez, MS on June 1-4, 2023 at an estimated cost of $5,749.20. (Joey Gardner)
      10. Request permission for an employee to attend the 2023 Building Officials Conference in Gulfport, MS on June 12-16, 2023 at an estimated cost of $1,325.50. (Joey Gardner)
      11. Request permission for an employee to attend the MES Summer Meet in Gulf Shores, AL on June 11-14, 2023 at an estimated cost of $2,090.03. (Reanna Mayoral)
      12. Request permission for an employee to attend the Code Test Academy CBO/CFO Legal Module in Mobile AL on May 7-12, 2023 at an estimated cost of $1,330.00. (Jonathan Mizell)
7. Adopt a Proclamation for Heal a Heart with a Bark Adoption Day.
8. Annual update by the Affordable Housing Commission. (Donna Zampella)
9. Request permission to accept a $20,000.00 grant from Keep America Beautiful for Cigarette Litter Prevention. (Amberlyn Liles)
10. Request permission to sign a service agreement with Revcord. (Jeff McCutchen)
11. Request permission to approve a modification on the 2022 Homeland Security Grant (22LE286) to reallocate funding. (Jeff McCutchen)
12. Request permission to apply for the MS Department of Public Safety, Office of Homeland Security FY 2024 Homeland Security Grant. (Jeff McCutchen)
13. Second reading and Public Hearing for a proposed Ordinance Amending Chapter 38, Section 38-60 to change final fire inspection fees. (Joey Gardner)
14. Request permission to apply for the MS Department of Public Safety, Office of Homeland Security FY 2024 Homeland Security Grant, in the amount of $65,000, with no match required. (Joey Gardner)
15. Second reading and Public Hearing for a proposed Ordinance amending Chapter 102, Article XVII-Stopping, Standing, Parking Restricted or Prohibited on Certain Streets, Section 102-550- Penalties to add $1.00 assessment to Parking Fines. (Shane Fortner)
16. Request permission to accept an FY23 EMSOF Grant Award in the amount of $16,911.00. (Shane Fortner)
17. Request permission to apply for a Kubota Grant for the proposed Holly Jolly Holidays at mTrade Park. (Brad Freeman/Shane Fortner)
18. Second Reading and Public Hearing of an Ordinance to modify the Historic Preservation Ordinance Section 54-26 (4)(b) and Section 54-29, and a change to the Administration Section of the Oxford Design Guidelines. (Kate Kenwright)
19. Consider quotes received for preventative maintenance for all generators on City buildings. (Rob Neely)
20. Consider a request from the University of MS to establish rideshare pickup locations for baseball games. (Mark Levy)
21. Request permission to approve Change Orders #3-#5 from A. S. Fornea Construction for the Oxford Square Park Project. (Mark Levy)
22. Consider Resolution Setting April 4, 2023, as date for Public Hearing on the Voting Ward Map of the City of Oxford. (Bart Robinson)
23. Consider a request to expand the Certificate of Convenience and Necessity (CPCN) for Oxford’s water system. (Bart Robinson)
24. Consider an executive session.
25. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.