City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, March 5, 2024

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on February 20, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      2. Request permission to transfer equipment from the Development Services-Administration Department to the Development Services-Building Department. (Jonathan Mizell)
   2. Grants:
      1. Request permission to apply for the 2024 Homeland Security Grant in the amount of $40,000.00 with no match. (Joey Gardner)
   3. Human Resources:
      1. Request permission to accept the resignation of an employee in the ARC Department. (Braxton Tullos)
      2. Request permission to accept the resignation of three Part-time employees in the Oxford Conference Center Department. (Braxton Tullos)
      3. Request permission to promote a Part-time employee in the Oxford Conference Center Department. (Braxton Tullos)
      4. Request permission to hire two employees in the Oxford Conference Center Department. (Braxton Tullos)
      5. Request permission to accept the retirement of an employee in the Oxford Utilities- Electric Division. (Braxton Tullos)
      6. Request permission to promote an employee in the Oxford Utilities-Electric Division. (Braxton Tullos)
      7. Request permission to hire a Part-time employee in the Development Services-Historic Properties Department. (Braxton Tullos)
      8. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      10. Request permission to hire Part-time employees in the mTrade Park Department. (Braxton Tullos)
      11. Request permission to appoint a backup Municipal Judge. (Braxton Tullos)
      12. Request permission to hire an employee in the Development Services-Building Department. (Braxton Tullos)
      13. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request permission to accept a donation from Chick-fil-A for Stronger Together Oxford. (Marlee Carpenter)
      2. Request permission to accept the donation of a scrap vehicle, to be used for training purposes, from John and Reanna Mayoral for the benefit of the Oxford Fire Department. (Joey Gardner)
      3. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   5. Travel Requests:
      1. Request permission for an employee to attend the MSAE Reception, Board Meeting, and Luncheon in Jackson, MS on March 26-27, 2024 at an estimated cost of $380.00. (Micah Quinn)
      2. Request permission for an employee to attend the MS Tourism Association Spring Summit on April 3-4, 2024 in Philadelphia, MS at an estimated cost of $640.60. (Micah Quinn)
      3. Request permission to allow two Environmental Services employees to attend 2024 Spring SWANA Conference on March 23- 28, 2024, in Biloxi, MS, at an estimated cost of $2,231.00. (Amberlyn Liles)
      4. Request permission for three employees to attend a Lawdog K9 Seminar on March 12-14, 2024 in Tupelo, MS at no cost to the City. (Jeff McCutchen)
      5. Request permission for an employee to attend Tactical Medical Essentials Course on April 8-9, 2024, in Byhalia, MS, at an estimated cost of $800.00. (Jeff McCutchen)
      6. Request permission for an employee to attend Drug Recognition Expert training on March 7-8, 2024 in Ridgeland, MS at no cost to the City. (Jeff McCutchen)
      7. Request permission for four employees to attend the FBINAA Leadership Tactics training on April 2-4, 2024 in Oxford at an estimated cost of $1,700.00. (Jeff McCutchen)
      8. Request permission for three employees to attend a Structural Collapse course in Meridian, MS on March 5-13, 2024 at no cost to the City. (Joey Gardner)
      9. Request permission for an employee to attend the TVPPA Annual Conference on May 19-22, 2024 in Savannah, GA at an estimated cost of $1,975.00. (Rob Neely)
      10. Request permission for one employee to attend the MS Partners in Preparedness Conference on April 29- May 3, 2024, in Biloxi, MS, at an estimated cost of $743.00. (Hollis Green)
      11. Request permission to approve an updated training calendar for the Oxford Fire Department. (Joey Gardner)
7. Adopt a Retirement Resolution for Oxford Utilities-Electric Division employee, Benjie W. Hanks.
8. Authorize appointments to the Mayor’s Commission on Disabilities. (Braxton Tullos)
9. Request permission to approve a Parade/Assembly permit for the Special Olympics to host a Law Enforcement Torch Run on May 6, 2024 from 10:30am-11:00am. (Jeff McCutchen)
10. Request permission to approve a Parade/Assembly Permit for Destination Oxford Car Show to host a car show on May 18, 2024 from 6:00am-3:00pm. (Jeff McCutchen)
11. Request permission to approve a Parade/Assembly Permit for the US Marshalls to host the 8th Annual Fallen Heroes Run on March 8, 2024 from 7:00am-8:00am. (Jeff McCutchen)
12. Request by the University of Mississippi for modifications to Old Taylor Road for the proposed Oxford-University Stadium expansion. (Ben Requet)
13. Request approval of Final Plat Approval (Amended) for Case #3029, Blue Delta Capitol, LLC, for ‘Greenpoint Commercial Subdivision, Phase II, Lot 1’ for property located on Ricky D. Britt Blvd. (Kate Kenwright)
14. Request approval of Preliminary and Final Plat Approval for Case #3030, 9th Street, LLC for ‘805 University Avenue Place Subdivision’, for property located at 803 & 805 University Avenue (PPIN 6026). (Robert Baxter)
15. Second Reading and Public Hearing on a Proposed Ordinance amending Sections 2.6.7.1, 2.6.6, 2.6.7, 2.6.8, and 2.6.9 of the Land Development Code. (Ben Requet)
16. Request permission to approve a list of budget re-allocations and amendments. (Ashley Atkinson)
17. First reading of a proposed Ordinance amending multiple sections of Chapter 114-Utilities, Articles I, II, and III of the Code of Ordinances of the City of Oxford to adjust the water rates inside and outside the corporate limits. (Mark Levy)
18. Request permission for three employees (2 from Development Services and 1 from Buildings and Grounds) to attend the APWA North American Snow Conference in Kansas City, MO on April 28- May 1, 2024 at an estimated cost of $5,664.00. (John Crawley)
19. Request permission to close the inner Courthouse circle (South side) for Oxford Utilities to install a water tap for the Lafayette County Courthouse during Spring Break (3/13-3/15, weather permitting). (John Crawley)
20. Consider a contract with HDR Engineering, Inc. for professional services. (John Crawley)
21. Request permission to advertise for bids for Water Distribution and Maintenance Projects. (John Crawley)
22. Consider an executive session.
23. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.