City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, May 7, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on April 16, 2024 and the Special Meeting on April 30, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Approval of transfer of equipment from the mTrade Park Department to the Buildings & Grounds Department. (Brad Freeman/ Greg Pinion)
      2. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
      3. Request permission to declare equipment surplus in the Oxford Park Commission Department and authorize its disposal. (Seth Gaines)
   2. Grants:
      1. Request permission for a modification to the FY2023 Homeland Security Grant. (Jeff McCutchen)
      2. Request permission to apply for a $48,595.00 grant through the MS Office of Homeland Security with no required match. (Shane Fortner)
   3. Human Resources:
      1. Request permission to approve a step raise for an employee in the Development Services-Building Department. (Braxton Tullos)
      2. Request permission to hire a Part-Time employee in the Historic Properties Department. (Braxton Tullos)
      3. Request permission to hire Part-Time employees in the mTrade Park Department. (Braxton Tullos)
      4. Request permission to promote an employee in the mTrade Park Department. (Braxton Tullos)
      5. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to transfer/promote an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to hire Part-Time employees in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to approve Elizabeth Flanagan as an unpaid intern in the Oxford Police Department for the Summer semester. (Braxton Tullos)
      10. Request permission to approve a promotion in the ARC Department. (Braxton Tullos)
      11. Request permission to hire an employee in the ARC Department. (Braxton Tullos)
      12. Request permission to approve nine promotions in the Oxford Fire Department. (Braxton Tullos)
      13. Request permission to accept the retirement of an employee in the Oxford Fire Department. (Braxton Tullos)
      14. Request permission to accept the resignation of an employee in the Buildings & Grounds Department. (Braxton Tullos)
      15. Request permission to hire Seasonal Part-Time employees in the Environmental Services Department. (Braxton Tullos)
      16. Request permission to approve the posthumous promotion of Jeff Taylor to the rank of Captain in the Oxford Fire Department. (Joey Gardner)
      17. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Adopt a proclamation for National Travel & Tourism Week, May 19-25, 2024. (Kinney Ferris)
      2. Adopt a proclamation for Mental Health Awareness Month.
      3. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   5. Travel Requests:
      1. Request permission for an employee to attend Year 3 of 3 of STS Marketing College Certification Class in Macon, GA on June 2-5, 2024 at an estimated cost of $1,566.00. (Micah Quinn)
      2. Request permission for three employees to attend the CTAA Expo 2024 on June 9-13, 2024 in Palm Springs, FL at an estimated cost of $7,226.24 (with a RTAP scholarship covering $7,008.24). (Donna Zampella)
      3. Request permission for three employees to attend the MLEOA K9 Conference on June 2- 6, 2024 in Biloxi, MS at an estimated cost of $2,198.85. (Jeff McCutchen)
      4. Request permission for an employee to attend the TVPPA Valley Rally in Washington, DC on July 21-24, 2024 at an estimated cost of $1,065.00. (Rob Neely)
      5. Request permission for three employees to attend the MsRWA Wastewater Certification Short Course in Senatobia, MS on June 3-7, 2024 at an estimated cost of $1,050.00. (Rob Neely)
7. Announce a vacancy on the Pathways Commission.
8. Request permission to adopt a Resolution of the Mayor and Board of Aldermen of The City of Oxford, Mississippi awarding the sale of four million dollars ($4,000,000.00) City of Oxford Combined Water & Sewer System Revenue Bonds, Series 2024; directing the issuance of such revenue bonds; authorizing the preparation and distribution of a final official statement in connection with said revenue bonds; and for related purposes. (Sue Fairbank)
9. Consider a Resolution authorizing the Mayor to negotiate a contract to transfer Cedar Oaks to the Cedar Oaks Guild, a 501(c)3 entity, pursuant to MS Code Section 21-17-1.
10. Request permission to approve and authorize the Mayor to sign a contract with JM Wood Auctions to sell surplus equipment from the Environmental Services Department. (Amberlyn Liles)
11. Request permission to accept reverse auction bids and authorize the purchase of a leaf vacuum for the Environmental Services Department. (Amberlyn Liles)
12. Request permission to approve an agreement with TextPower to provide customer communication services. (Rob Neely)
13. Consider a license agreement with the Tennessee Valley Authority for work in the Old Taylor Road Substation. (Rob Neely)
14. Third Reading and Vote on a Proposed Ordinance amending Chapter 102 to add Article XXII-Nonconsensual (Trespass) Towing. (Jeff McCutchen)
15. Request permission to approve a Parade/Assembly Permit for Lindsey Hemphill to host the Sherry Wall 5k Run and Kids Fun Run on Saturday, August 2, 2024 from 7:00am-10:00am. (Jeff McCutchen)
16. Request permission to approve a Parade/Assembly Permit for Visit Oxford to host a Fourth of July Parade on Thursday, July 4, 2024 from 9:00am-11:00am. (Jeff McCutchen)
17. Request permission to approve and authorize the Mayor to sign the SRO Agreement with the Oxford School District for the 2024-2025 school year. (Jeff McCutchen)
18. First Reading of a Proposed Ordinance amending Chapter 22-Building, Sections 22-5,54,78-79,82- 84, and 86-89 of the City of Oxford Code of Ordinances. (Jonathan Mizell)
19. Second Reading and Public Hearing on a proposed Ordinance amending the Land Development Code-Parking Requirements. (Ben Requet)
20. Request permission to approve a list of budget re-allocations and amendments. (Ashley Atkinson)
21. Consider Change Order #1 from Fireline for the fire riser at the new Oxford Police Department building. (Mark Levy)
22. Consider a request from Stansell Construction to work on Sundays, as needed, at the future Chick-fil-A location at 800 Sisk Avenue. (John Crawley)
23. Consider a request from G & M Pharmacy for a revocable license to relocate their existing monument sign onto City ROW at 2159 South Lamar Boulevard. (John Crawley)
24. Consider a request from Grantham Construction for a sidewalk closure at 136 Courthouse Square (My Favorite Shoes). (John Crawley)
25. Consider the bids received and award the contract for the painting of the Molly Barr Elevated Tank Project. (John Crawley)
26. Consider a request to activate the Pegues Road Extension Project and authorize the Mayor to sign the Memorandum of Agreement. (John Crawley)
27. Consider an executive session.
28. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.