City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, November 15, 2022

Regular Meeting is Tuesday, November 15, 2022 at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on November 1, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to donate the L3 body cameras and docking stations (declared surplus on the 10/18/2022 meeting) to the University of MS Police Department. (Jeff McCutchen)
      2. Request permission to declare equipment surplus in the Oxford Utilities-Water & Sewer Division and authorize its disposal. (Rob Neely)
   2. Human Resources:
      1. Request permission to adjust the salary of a Part-Time employee in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for the General Manager to tour the El Dorado National Plant in Riverside, CA with Creative Bus Sales to review the fleet for future bus purchases on December 5-7, 2022 at an estimated cost of $1,065.00. (Donna Zampella)
      2. Request permission for an employee to attend a Street Cop Conference on April 23-28, 2023 in Nashville, TN at an estimated cost of $879.00. (Jeff McCutchen)
      3. Request permission for an employee to attend the Tom Long Shoulder Weapon Instructor Course on December 5-7, 2022 in Moorhead, MS at an estimated cost of $555.00. (Jeff McCutchen)
      4. Request permission for an employee to attend AAIR training on January 30-31, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      5. Request permission for nine employees to attend Crisis Intervention Training on January 9-13, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      6. Request permission for five employees to attend Exterior Response to Active Shooter Events training on December 5-7, 2022 in Oxford at no cost to the City. (Jeff McCutchen)
      7. Request permission for an employee to attend Supervisor Leadership Institute training in Germantown, TN on February 20-24, 2023 at an estimated cost of $795.00. (Jeff McCutchen)
      8. Request permission for three employees to attend NTOA High Risk Warrant Service Training on December 12-14, 2022 in Oxford at an estimated cost of $544.00. (Jeff McCutchen)
      9. Request permission for five employees to attend Report Writing training on November 29, 2022 in Moorhead, MS at no cost to the City. (Jeff McCutchen)
      10. Request permission for an employee to travel to Belton, SC to pick up a training prop at no cost to the City (will use a City vehicle). (Joey Gardner)
      11. Request permission for the Environmental Services Superintendent to attend the MS SWANA Meeting in Biloxi, MS on December 1-2, 2022 at no cost to the City. (Amberlyn Liles)
7. Adopt a Retirement Resolution for Oxford Police Department employee, Jeffery Edge.
8. Request permission for retired officer, Jeffery Edge, to purchase his service weapon for $1.00, as allowed per State statute. (Jeff McCutchen)
9. Discussion of properties that have not completed the necessary repairs to bring balconies in compliance with the International Building Code. (Johnathan Mizell/Hollis Green)
10. Request permission to approve a Parade/Assembly permit for the North Central MS Board of Realtors to host the annual Christmas Parade on Monday, December 5, 2022 (alternate weather date of Tuesday, December 6, 2022) from 3:00pm-8:00pm. (Jeff McCutchen)
11. Request permission to approve a Parade/Assembly permit for the Oxford Intermediate School to host a 5k and 1 mile Fun Run on Saturday, March 4, 2023 from 6:30am-10:30am. (Jeff McCutchen)
12. Request permission to advertise for bids for the demolition of the condemned house located at 36A CR 2003. (Jeff McCutchen)
13. Request permission for Oxford Cheer & Tumble to hire 3 uniformed officers for an event at $46.00 per hour. (Jeff McCutchen)
14. Request permission to close Van Buren Avenue from 9th Street to 11th Street on March 1, 2023 from 4:00pm to 11:00pm for the 20th Anniversary celebration for the Oxford Film Festival. (Jeff McCutchen)
15. Request permission to accept the 2022 Real & Personal Property Tax Rolls, as provided by the Lafayette County Tax Assessor’s Office. (Ashley Atkinson)
16. Request permission to re-advertise for reverse auction bids for equipment for the Environmental Services Department. (Amberlyn Liles)
17. Annual Report from the Oxford Conference Center. (Micah Quinn)
18. Consider the FY2022 Oxford Utilities-Electric Division Audit Report and TVA Annual Report. (Rob Neely)
19. Request permission to approve a “Sole Source” purchase from Environmental Technical Sales Inc. for aerator equipment for the WWTP Lagoon. (Rob Neely)
20. Request permission to accept the bid and authorize the contract for the South 18th Street Extended Basketball Court Project. (Mark Levy)
21. Consider a request from AKA Sorority and EN Fraternity to participate in the Adopt-a-Street Program. (MarkLevy)
22. Request permission to advertise for bids for the Oxford Conference Center Renovation Project. (Mark Levy)
23. Consider a contract with Eagle Specialty for professional services for traffic signal maintenance for calendar year 2023. (Reanna Mayoral)
24. Consider an executive session.
25. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.