City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, November 19, 2024

Regular meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on November 5, 2024 and the Recess Meeting on November 6, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Conference Center Department and authorize its disposal. (Micah Quinn)
      2. Request permission to transfer equipment from the Oxford Utilities-Water & Sewer Division to the Oxford-University Transit System. (Rob Neely)
   2. Grants:
      1. Request permission to apply for the Assistance to Firefighters Grant in the amount of $35,000.00, with a 10% match. (Joey Gardner)
      2. Request permission to apply for the FY2025-2026 5311 Rural Public Transit Grant for the Oxford-University Transit System. (Donna Zampella)
   3. Human Resources:
      1. Request approval of safety sensitive employees. (Braxton Tullos)
      2. Request approval to promote an employee in the Executive Department-Mayor’s Office. (Braxton Tullos)
      3. Request permission to accept the resignation of an employee in the Municipal Court Department. (Braxton Tullos)
      4. Request permission to promote an employee in the Municipal Court Department. (Braxton Tullos)
      5. Request permission to hire an employee in the Oxford Utilities-Water & Sewer Division. (Braxton Tullos)
      6. Request approval to promote an employee in the Oxford Utilities-Water & Sewer Division. (Braxton Tullos)
      7. Request approval to hire a Seasonal employee in the mTrade Park Department. (Braxton Tullos)
      8. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      10. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission to send 3 employees to Nashville, TN to evaluate the 5 buses being transferred to the Oxford-University Transit System at a cost not to exceed $700.00. (Donna Zampella)
      2. Request permission to send five drivers to Nashville, TN during the week of Thanksgiving to drive the transferred buses back, pending the evaluation by OUT personnel, at a cost not to exceed $1,500.00. (Donna Zampella)
      3. Request permission for an employee to attend ADSAR in Meridian, MS on December 15- 19, 2024 at no cost to the City. (Joey Gardner)
      4. Request permission for an employee to attend a meeting with the Hernando Municipal Court Clerk on December 6, 2024 at an estimated cost of $84.42. (Nickie Denley)
      5. Request permission for an employee to attend the 2024 Winter Educational Conference on December 10-13, 2024 in Oxford, MS at an estimated cost of $350.00. (Jeff McCutchen)
      6. Request permission for two employees to attend the Advance Hostage Rescue training on December 9-13, 2024 in Atacosa, TX at an estimated cost of $2,236.00. (Jeff McCutchen)
      7. Request permission for an employee to attend Command Leadership Institute Training on December 9-13, 2024 in Murfreesboro, TN at an estimated cost of $1,203.00. (Jeff McCutchen)
      8. Request permission for five employees to attend Radar/Lidar Instructor training on January 21-22, 2025 in Pearl, MS at an estimated cost of $3,545.00. (Jeff McCutchen)
      9. Request permission for an employee to attend monthly volunteer manager meetings across MS, at no cost to the City. (Marlee Carpenter)
7. Request permission to approve a Parade/Assembly Permit for End of All Music to host the Stax Mobile Soul Museum on December 14, 2024 from 9:00am-8:00pm. Approval would include use of 1 parking space. (Kinney Ferris)
8. Request permission to accept maintenance/upgrades to the transfer station building (owned by Three Rivers Solid Waste Authority) on City property and to join with Three Rivers as co-recipients of their EDA grant. (Amberlyn Liles)
9. Request permission to approve an updated lease agreement with Advantage Business Systems for a new postage meter for the Oxford Municipal Court. (Nickie Denley)
10. Presentation of the 3rd & 4th Quarter Reports from the Oxford Park Commission. (Seth Gaines)
11. Request permission to accept the FY2024 Oxford Utilities-Electric Division Audit Report and TVA Annual Report. (Rob Neely)
12. Request permission to approve and authorize the Mayor to sign an updated Mutual Aid Agreement with the Lafayette County Fire Department. (Joey Gardner)
13. Request approval of a Preliminary and Final Plat for Case# 3132 and #3151, Oxford Commons Lots, LLC (David Blackburn) for “The Summit, Phase 2” , for property located at Ed Perry Boulevard, being further identified as PPINs 40349, 40350, 40351, and 403052. (Robert Baxter)
14. Request approval of a Final Plat Amendment for Case #3140, Oxford Commons Lots, LLC (David Blackburn) for “The Summit, Phase 1, Lots 2-6” , for property located at Ed Perry Boulevard, being further identified as PPINs 40349, 40350, 40351, and 40352. (Robert Baxter)
15. Request approval of a Preliminary and Final Plat for Case #3156, Lonesome Oaks, LLC (Wil Matthews), for “Village Station” , for property located at 3004 Old Taylor Road, being further identified as PPIN 7730. (Kate Kenwright)
16. Request approval of a Preliminary and Final Plat for Case #3160, Rise Oxford (Sarah Nichols), for “Oxford Farms, Phase 12”; for property located at 1913 Oxford Way, being further identified at PPIN 19332. (Ben Requet)
17. First reading of a proposed Ordinance amending the Official City Zoning Map, for Case #3161, Oxford Farms, LLC (Andy Callicutt), to rezone +/- 52.7 acres from Suburban Residential (SR) to Suburban Multi-Family (SMF) for property located on Oxford Way, being further identified as PPIN 7984. (Ben Requet)
18. Discuss “safety-sensitive” employee definition, as it relates to the City Drug Screening Policy. (Braxton Tullos)
19. Authorize the City Clerk to initiate the annual disbursement from the Glenmede Municipal Trust Fund. (Ashley Atkinson)
20. Request permission to reject the bid received for the Downtown Camera System and authorize the advertisement of a re-bid. (Mark Levy)
21. Request permission to reject the bid received for the Oxford Police Vehicle Equipment and Upfitting and authorize the advertisement of a re-bid. (Mark Levy)
22. Request permission to advertise for bids for the purchase and installation of emergency generators at the Industrial Park Well and Industrial Park Water Treatment Plant/Elevated Tank sites. (John Crawley)
23. Request permission to close portions of Hurricane Lane, as necessary, for the construction of the North Lamar Sewer Improvements Project. (John Crawley)
24. Consider a proposed contract with the Lafayette County Board of Supervisors for the housing of City arrestees. (Bart Robinson)
25. Consider an executive session.
26. Adjourn.