City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, November 21, 2023

Meeting is at 5:00 pm at the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on November 7, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
   2. Grants:
   3. Human Resources:
      1. Request permission to hire two employees in the Financial Administration-City Clerk’s Office. (Braxton Tullos)
      2. Request permission to promote three employees in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      4. Request permission to promote two employees in the Environmental Services Department. (Braxton Tullos)
      5. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
      3. Request permission to accept a Walmart Community Grant in the amount of $2,500.00 for the benefit of the Oxford Police Department. (Jeff McCutchen)
   5. Travel Requests:
      1. Request permission for one employee to attend the MSAE Holiday Reception on December 4- 5, 2023, in Clinton, MS, at an estimated cost of $380.00. (Micah Quinn)
      2. Request permission for an employee to attend the MMCCA Winter Conference on December 13- 15, 2023, in Flowood, MS, at an estimated cost of $900.00. (Ashley Atkinson)
      3. Request permission to allow an employee to attend Operational Medical Solutions training on January 17-19, 2023 in Collierville, TN at an estimated cost of $750.00. (Jeff McCutchen)
      4. Request permission to allow an employee to attend Sexual Assault Investigation training on January 18-19, 2023 in Tupelo, MS at an estimated cost of $425.00. (Jeff McCutchen)
      5. Request permission to allow two employees to attend the Ethics and Skill Building Workshop in Jackson, MS on December 14-15, 2023 at an estimated cost of $250.00. (Nickie Denley)
7. Request permission to adopt a No Protest Resolution for the sale and issuance of not to exceed $14,000,000.00 in General Obligation Bonds for the City of Oxford for the purpose of financing the cost of improvements to City facilities and buildings. (Sue Fairbank)
8. Request permission to adopt a Sales Parameter Resolution for the sale and issuance of not to exceed $14,000,000.00 of General Obligation Bonds for the City of Oxford. (Sue Fairbank)
9. Request permission to approve and authorize the Mayor to sign the 5339 grant contract for the receipt of $124,000.00 in program funds to purchase vehicles for the Oxford-University Transit System. (Donna Zampella)
10. Presentation of the Quarterly Report from OPC. (Seth Gaines)
11. Request permission to approve a Parade/Assembly permit for Aala’a Matalgah to host a march on the square on Sunday, November 26, 2023 from 1:30pm-3:30pm. (Jeff McCutchen)
12. Request permission for the Mayor and/or the Police Chief to sign an agreement with Social Solutions for Victims Services case management. (Jeff McCutchen)
13. Third reading and Vote on an Ordinance to amend the Zoning map for Case #3001, Blackburn Communities, LLC, to modify the Oxford Commons Planned Unit Development for property located in Oxford Commons, being further identified as PPINs #4705, #4712, #26553, #26626, #34946, #34959, #35511, #35512, #35513, #35514, #35515, #35516, #35744, #35745, #35746, #35747, #35748, #35749, #35750, #35751, #35752, #35753, #35754, #35755, #35756, #35757, #35758, #35759, #35760, #35761, #35762, #36015, #37317, #37318, #37319, #37320, #37321, #37324, #37325, #37907, #4721, #26605, #27714, #27715, #27716, #27718, #27720, #27721, #27876, #28528, #31270, #33596, #33597, #33598, #33599, #35763, #35764, #35765, #35766, #35767, #35768, #36094, #36095, #23803, #26627, #26628, #26629, #26630, #26631, #34467, #35118, #36017, #36096, #26621, #31266, #32820, #35586, #35587, #35769, #36702, #37910, #38120, #38121, #38122, #38123, #38370, #39474, #39390, #39475, #39753, #39754, #39755, #39756, #39757, #39758, #39806, #40363, #40330, #40326, #40327, #40331, #40381, #40715, #40721, #40737, #41200, #41205, #4502, #33805, #34983, #34984, #35082, #35500, #35501, #35502, #35503, #35504, #35505, #35506, #35507, #35508, #35509, #35510, #35517, #35518, #35519, #35520, #35521, #35522, #35523, #35524, #35525, #35526, #35527, #35528, #35529, #35530, #35591, #35531, #35532, #35568, #35533, #35576, #35534, #35535, #35536, #35537, #35589, #35538, #35575, #35539, #35540, #35541, #35542, #35573, #35772, #35773, #35774, #35775, #35776, #35777, #35778, #35779, #35780, #35781, #35782, #35783, #35784, #36517, #36701, #36713, #37276, #37277, #37278, #37279, #37280, #37281, #37282, #37283, #37284, #37285, #37286, #37287, #37288, #37289, #37290, #37291, #37292, #37293, #37294, #37295, #37296, #37297, #37298, #37299, #37300, #37301, #37690, #37696, #37689, #40179, #36715, #38639, #37303, #37304, #37305, #37307, #37308, #37309, #37310, #37311, #37313, #37314, #37315, #37316, #38133, #38134, #38135, #38136, #38137, #38138, #38139, #38140, #38141, #38142, #38143, #38144, #38145, #38146, & #38147. (Ben Requet)
14. Request approval for a Final Plat Amendment for for Case #3011, John Rash, for “Ammadelle Subdivision, Lot 9A”, for property located at 100 Longest Road, being further identified as PPIN #5362. (Ben Requet)
15. Request approval for a Final Plat for Case #3012, Oxford Farms, LLC, for “Oxford Farms-Phase 10”, for property located on Oxford Way, being further identified as PPINs 7948, 16804, and 34543. (Ben Requet)
16. Request approval for City utility service for Case #3015, JWM Development, LLC, that includes a Site Plan approval for “Whistling Pines” for property located outside the City limits at 134 CR 401, being further identified as PPIN 11091. (Ben Requet)
17. Request permission to accept the reverse auction bids received and award a purchase contract to Wade Inc. for the purchase of a tractor and dirt pan for the Environmental Services Department. (Ashley Atkinson)
18. Consider a request from Lafayette County for the use of parking spaces adjacent to the Courthouse. (Reanna Mayoral)
19. Consider a contract for professional services with Daniels & Associates, Inc. for the Skyline Drive Water Improvement Project. (Reanna Mayoral)
20. Consider a contract for professional services with Daniels & Associates, Inc. for the Whirlpool Well Project. (Reanna Mayoral)
21. Consider a contract for professional services with Precision Engineering for the College Hill Lift Station Upgrade Project. (Reanna Mayoral)
22. Consider the release of a subdivision bond for sidewalks in The Heights-Phase 17 in Oxford Commons. (Reanna Mayoral)
23. Consider the acceptance of the final lift of asphalt and reduction of the subdivision bond for The Heights-Phases 16 and 18 in Oxford Commons. (Reanna Mayoral)
24. Consider acceptance of infrastructure for the Brittany Woods Connector Road Project (Forrest Circle). (Reanna Mayoral)
25. Consider acceptance of infrastructure for the South Lamar Box Culvert Project. (Reanna Mayoral)
26. Consider an executive session.
27. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.