City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, November 7, 2023

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on October 17, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the mTrade Park Department and authorize its disposal. (Brad Freeman)
      2. Request permission to transfer a vehicle from Visit Oxford to the Development Services Department. (Kinney Ferris)
      3. Request permission to transfer a vehicle from Development Services-Building Department to Development Services-Engineering Department. (Hollis Green)
      4. Request permission to transfer equipment from the Oxford Conference Center to the Oxford Fire Department. (Micah Quinn)
   2. Grants:
   3. Human Resources:
      1. Request permission to accept the resignation of an employee in the Environmental Services Department. (Braxton Tullos)
      2. Request permission to hire an employee in the Development Services-Engineering Department. (Braxton Tullos)
      3. Request permission to hire a Part-time employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      6. Request permission to promote an employee in the mTrade Park Department. (Braxton Tullos)
      7. Request permission to hire two employees in the Oxford Fire Department. (Braxton Tullos)
      8. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to approve Heatherlea W. Hopson as a driver for Oxford Pedicab Company. (David Sabin)
      3. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend the MAGIC Conference in Memphis, TN on November 16-17, 2023 at an estimated cost of $200.00. (Hollis Green)
      2. Request permission for an Alderman to attend the MML 2024 Mid-Winter Legislative Conference in Jackson, MS on January 9-11, 2024 at an estimated cost of $750.00.
      3. Request permission for employees to attend the Central Service Association (CSA) Fall Financial Conference in Tupelo, MS on November 14-15, 2023 at an estimated cost of $828.60. (Rob Neely)
      4. Request permission for the Planning Director to attend the APA Legislative Summit on December 4-7, 2023 in Des Moines, IA at an estimated cost of $150.00. (Ben Requet)
      5. Request permission for an employee to attend ALERRT T3 training in Oxford on January 8-12, 2023 at no cost to the City. (Jeff McCutchen)
      6. Request permission for an employee to attend Advanced Executive Protection Class in Oxford on December 11-15, 2023 at no cost to the City. (Jeff McCutchen)
      7. Request permission for an employee to attend ERASE MS Homeland Security in Oxford on November 13-15, 2023 at no cost to the City. (Jeff McCutchen)
      8. Request permission for an employee to attend ALERRT Level 1 training in Pearl, MS on November 5-7, 2023 at no cost to the City. (Jeff McCutchen)
      9. Request permission for an employee to attend NASRO Basic SRO School on December 4-8, 2023 in Moorhead, MS at an estimated cost of $965.00. (Jeff McCutchen)
      10. Request permission for four employees to attend the NASRO Conference 2024 in Phoenix, AZ on July 14-19, 2024 at an estimated cost of $2,056.00. (Jeff McCutchen)
      11. Request permission for an employee to attend The More You Know-CJ Auditing Meeting in Greenwood, MS on November 2, 2023 at no cost to the City. (Jeff McCutchen)
      12. Request permission for an employee to attend the ARMS User Conference in New Orleans, LA on June 18-21, 2023 at an estimated cost of $1,475.00. (Jeff McCutchen)
      13. Request permission for two employees to attend MTOA SWAT School in Holly Springs, MS on November 6-17, 2023 at an estimated cost of $1,000.00. (Jeff McCutchen)
      14. Request permission for an employee to attend Introduction to NIBIRS training in Pearl, MS on November 8, 2023 at no cost to the City. (Jeff McCutchen)
      15. Request permission for an employee to attend the Dispatch State Orientation in Jackson, MS on November 12-14, 2023 at an estimated cost of $391.00. (Jeff McCutchen)
7. Request permission to approve a Parade/Assembly Permit for the Annual Christmas Lighting on the Square on Sunday, November 19, 2023. (Kinney Ferris)
8. Request permission to approve a Parade/Assembly Permit for End of All Music record store for the STAX Museum Soul Truck on December 9, 2023 from 9:00am-8:00pm. (Kinney Ferris)
9. Request approval of the 2024 Insurance Rates. (Braxton Tullos)
10. Request permission to make an emergency purchase of vehicles for the Oxford Police Department. (Jeff McCutchen)
11. Request permission to approve and authorize the Mayor and/or the Police Chief to sign an agreement with Interactive Data, LLC for investigative services. (Jeff McCutchen)
12. Consider the FY2023 Oxford Utilities-Electric Division Audit Report and TVA Annual Report. (Rob Neely)
13. Consider a proposal from W. L. Burle Engineers, PA, for consulting services associated with improvements at the Oxford Wastewater Treatment Plant. (Rob Neely)
14. Second reading and Public Hearing for a proposed Ordinance to amend the Zoning map for Case #3001, Blackburn Communities, LLC, to modify the Oxford Commons Planned Unit Development for property located in Oxford Commons. (Ben Requet)
15. Request permission to approve the use of the State Travel Card Program and authorize the City Clerk as the Program Coordinator. (Ashley Atkinson)
16. Request permission to approve and authorize the Mayor to sign the amended management agreement with RATP/Dev for Oxford-University Transit. (Mark Levy)
17. Request permission to advertise for bids for the technology package for the new Oxford Police Department. (Mark Levy)
18. Update on the property insurance policy renewal from Brown Insurance/EMC Property & Casualty Company. (Mark Levy)
19. Consider a request from St. Peter’s Episcopal Church to close 9th Street between Van Buren and Jackson Avenue on Monday, November 20th to facilitate the removal of dead trees on the property. (Reanna Mayoral)
20. Request permission to secure services for necessary maintenance of the HVAC at the Oxford Conference Center. (Reanna Mayoral)
21. Request permission to advertise for bids for the Roof Replacement Project at the Oxford Conference Center. (Reanna Mayoral)
22. Consider a contract for professional services with Daniels Engineering for the water project for Shackleford Road (CR 322), Prestage Road (CR 324), Bishop Road (CR 326), and Bynum Road (CR 412). (Reanna Mayoral)
23. Consider a contract for professional services with Daniels Engineering for the Thacker Heights and Salem Road Water Improvement Project. (Reanna Mayoral)
24. Consider a Water Purchase Agreement for Punkin Water Association. (Bart Robinson)
25. Discuss budget amendment regarding Christmas lighting and filming. (Bart Robinson)
26. Consider an executive session.
27. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.