City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, October 1, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on September 17, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus at the Oxford Conference Center and authorize its disposal. (Micah Quinn)
      2. Request permission to declare equipment surplus in the City Clerk’s Office and authorize its disposal. (Ashley Atkinson)
      3. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
      4. Request permission to declare equipment surplus in the Oxford Police Department and accept ownership of its replacement, based on a warranty claim. (Jeff McCutchen)
      5. Request permission to declare equipment surplus in the Oxford Utilities-Electric Department and authorize its disposal. (Rob Neely)
      6. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
      7. Request permission to accept the donation of a bench for the Skate Park. (Greg Pinion)
   2. Grants:
      1. Request permission to apply for the Wal-Mart Community Grant in the amount of $1,500.00 for the Oxford Police Department. (Jeff McCutchen)
   3. Human Resources:
      1. Request permission to approve a step increase for an employee in the Development Services-Building Department for the completion of a certification. (Braxton Tullos)
      2. Request permission to accept the resignation of two Part-Time employees in the Development Services-Historic Properties Department. (Braxton Tullos)
      3. Request permission to hire a Part-Time employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to promote an employee from Part-Time to Full-Time in the Stronger Together Oxford Department. (Braxton Tullos)
      5. Request permission to approve an assistant for the Municipal Court Public Defender. (Braxton Tullos)
      6. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to approve a list of unmarked cars for the Oxford Police Department, as required by state statute. (Jeff McCutchen)
      3. Request permission to approve Alexander Carter and Jackson Thriffiley as taxi drivers for Oxford Pedicab. (Jeff McCutchen)
      4. Request permission to accept a $2,500.00 donation for the benefit of the Oxford Police Department. (Jeff McCutchen)
      5. Request permission to accept the donation of a Pollinator Garden at Garden Terrace Park, to be built and planted by the Girl Scouts. (Greg Pinion)
      6. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for three City Clerk’s Office employees and one HR employee to attend the Certified Municipal Clerk Spring Session in Oxford, MS, on March 26- 28, 2025, at an estimated cost of $1,200.00. (Ashley Atkinson/ Braxton Tullos)
      2. Request permission to approve the training calendar for the 405D Alcohol and Drug Impaired Driving – Training Coordination Grant FY 2024-2025, in accordance with the requirements of the grant. (Jeff McCutchen)
      3. Request permission for three employees to attend the Mississippi Alabama American Planning Association Conference in Tuscaloosa, AL on October 16-18, 2024 at an estimated cost of $1,910.00. (Ben Requet)
      4. Request permission for an employee to attend the National Trust for Historic Preservation PastForward Conference in New Orleans, LA on October 27-30, 2024 at an estimated cost of $950.00. (Ben Requet)
      5. Request permission for an employee to attend the BOAM Winter Conference in Natchez, MS on December 4-6, 2024 at an estimated cost of $900.00. (Johnathan Mizell)
      6. Request permission for an employee to attend Suicide Prevention Training on November 4-5, 2024 in Oxford at an estimated cost of $350.00. (Jeff McCutchen)
      7. Request permission for three employees to teach Active Shooter Training on October 7-8, 2024 in Oxford at no cost to the City. (Jeff McCutchen)
      8. Request permission for two employees to attend EMT Certification on October 8- November 15, 2024 in Oxford at an estimated cost of $1,500.00. (Jeff McCutchen)
      9. Request permission for five employees to attend Active Attack Integrated Response training on October 9-10, 2024 in Oxford at no cost to the City. (Jeff McCutchen)
      10. Request permission for three employees to teach Active Attack Integrated Response on October 9-10, 2024 in Oxford at no cost to the City. (Jeff McCutchen)
      11. Request permission for two employees to attend Active Shooter Level 1 training on October 7-8, 2024 in Oxford at no cost to the City. (Jeff McCutchen)
      12. Request permission for an employee to attend Advanced Supervisor Liability training on October 10-November 8, 2024 in Oxford at an estimated cost of $350.00. (Jeff McCutchen)
      13. Request permission for an employee to attend the MSAE Conference in Orange Beach, AL on October 28-30, 2024 at an estimated cost of $1,087.66. (Micah Quinn)
      14. Request permission for an employee to attend the MSRWA Fall Training Session in Tupelo, MS on October 15-17, 2024 at an estimated cost of $240.00. (Rob Neely)
7. Discuss proposed jail contract, as provided by Lafayette County.
8. Consider an appeal of the Planning Commission Site Plan Approval of Case #3126, Landshark Seafood, for “Velvet Ditch Seafood” , for property located at 430 South Lamar Boulevard, being further identified as PPIN 8287. (Ben Requet)
9. Request permission to advertise for bids for the extension of turf on fields 9 and 11 at mTrade Park. (Brad Freeman)
10. Request permission to advertise for bids for equipment for new vehicles in the Oxford Police Department. (Jeff McCutchen)
11. Request permission to approve and authorize the Mayor to sign an updated contract with Axon for the addition of equipment for four new officers. (Jeff McCutchen)
12. Second reading and public hearing for a proposed Ordinance to amend the Zoning Map for Case #3131, JWM Development, LLC (JW McCurdy), to rezone +/- 26.06 acres from Traditional Neighborhood Business (TNB) and Neighborhood Residential (NR) to Suburban Multi-Family (SMF), and +/- .07 acres from Neighborhood Residential (NR) to Suburban Residential (SR) for property located on Old Taylor Road, being further identified as PPINs 14967 & 34530. (Ben Requet)
13. Consider a request for an ingress/egress license for the use of the Molly Barr tank access road for property clean up, grade work, and drainage. (Greg Pinion/Bart Robinson)
14. Request permission to adopt the Municipal Compliance Questionnaire as per state statute. (Ashley Atkinson)
15. Request permission to authorize the Mayor to negotiate an agreement with Elliott & Britt Engineering PA for preliminary engineering services for the Pegues Road/Commonwealth Boulevard Extension Project. (John Crawley)
16. Request approval of an Engineering Services Agreement with Elliott & Britt Engineering, PA for the Pedestrian Corridor Improvements Projects along South Lamar Boulevard. (John Crawley)
17. Request permission to accept the bids received and award a contract for the North Lamar Sewer Project. (John Crawley)
18. Request permission to accept the bids received and award contracts for the FY 2024-2025 Materials Bids. (John Crawley)
19. Request permission to advertise for bids for the Varner Loop/North Lamar Drainage Improvements Project. (John Crawley)
20. Consider a request from ICM Construction for special work hours at Oxford Middle School on October 4, 2024. (John Crawley)
21. Consider a request from RH-Design Build to work on Sundays in October for the construction of The Belle within the The Lamar Development. (John Crawley)
22. Request permission to approve and authorize the Mayor to sign a Quit Claim deed for cemetery plots in the Oxford Memorial Cemetery. (John Crawley)
23. Consider a letter of support for MaxxSouth to apply for a grant to provide free public WiFi in public spaces. (Bart Robinson)
24. Consider an executive session.
25. Adjourn.