City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, October 18, 2022

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on October 4, 2022 and the Recess Meeting on October 12, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to accept the donation of sports equipment from Dick’s Sporting Goods for community use. (Jeff McCutchen)
      2. Request permission to accept the donation of a ballistic vest (estimated value $800.00) from Wives of Warriors. (Jeff McCutchen)
      3. Request permission to declare equipment surplus in the Oxford Police Department- Parking Division and authorize its disposal. (Matt Davis)
      4. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Matt Davis)
      5. Request permission to declare equipment surplus in the Oxford Utilities Department and authorize its disposal. (Rob Neely)
      6. Request permission to declare equipment surplus in the City Shop Department and authorize its disposal. (Lynwood Jones)
      7. Request permission to transfer equipment from the General Government Department to the Financial Administration-City Clerk’s Office. (Bart Robinson)
      8. Request permission to declare equipment surplus in the Financial Administration-City Clerk’s Office and authorize its disposal. (Ashley Atkinson)
   2. Human Resources:
      1. Request permission to accept the resignation of an employee in the Animal Resource Center. (Braxton Tullos)
      2. Request permission to accept the resignation of a Part-Time employee in the Animal Resource Center. (Braxton Tullos)
      3. Request permission to hire an employee in the Animal Resource Center. (Braxton Tullos)
      4. Request permission to promote an employee in the Oxford Utilities-Water & Sewer Division. (Braxton Tullos)
      5. Request permission to accept the resignation of an employee in the Oxford Utilities- Electric Division and advertise the vacancy. (Braxton Tullos)
      6. Request permission to hire Part-Time Seasonal employees in the mTrade Park Department. (Braxton Tullos)
      7. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to accept the retirement of an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to accept the retirement of an employee in the Oxford Police Department. (Braxton Tullos)
      10. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      11. Request permission to accept the resignation of an employee in the Oxford Utilities- Electric Division. (Braxton Tullos)
      12. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Adopt a Resolution declaring October as Breast Cancer Awareness Month in the City of Oxford.
      3. Adopt a Resolution declaring October 21, 2022 as Arbor Day in the City of Oxford.
      4. Adopt a Resolution recognizing Maralyn Howell Bullion on her 100th birthday.
      5. Request permission to accept a donation of candy from Walgreens (estimated value $200.00). (Jeff McCutchen)
      6. Request permission to accept a donation of candy from Kroger (estimated value of $250.00). (Jeff McCutchen)
      7. Request permission to approve Harvey L. Watkins as a taxi company owner for Guardian Transport. (Matt Davis)
      8. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for the Sales Manager to attend the MSAE Annual Conference in Birmingham, AL on November 6-8, 2022 at an estimated cost of $838.00. (Micah Quinn)
      2. Request permission for two employees to attend Safe Places: Protecting Place of Worship webinar training on November 1, 2022 in Oxford at an estimated cost of $190.00. (Jeff McCutchen)
      3. Request permission for four employees to attend AAIR training on January 30-31, 2022 in Oxford at no cost to the City. (Jeff McCutchen)
      4. Request permission for an employee to attend AAIR training on March 1-2, 2022 in Oxford at no cost to the City. (Jeff McCutchen)
      5. Request permission for three employees to attend ERASE training on December 5-7, 2022 in Oxford at no cost to the City. (Jeff McCutchen)
      6. Request permission for an employee to attend Hollotec Lock Picking and Specialized Entry training on November 3-4, 2022 in Oxford at an estimated cost of $495.00 (Jeff McCutchen)
      7. Request permission for twelve employees to attend CPR Recertification on November 15, 2022 in Oxford at an estimated cost of $96.00. (Jeff McCutchen)
      8. Request permission for an officer to attend SFST training on November 1-3, 2022 in Hernando, MS at no cost to the City. (Jeff McCutchen)
      9. Request permission for an employee to attend the TVA Valley Partner Meeting in Franklin, TN on October 27, 2022 at an estimated cost of $181.00. (Rob Neely)
7. Update on balconies around the square that have not completed necessary repairs. (Jonathan Mizell)
8. Discuss Oxford-University Transit vehicles and authorize the Mayor to sign a letter of support for MDOT for the purchase of out-of-state vehicles. (Donna Zampella)
9. Request permission for four employees to attend the MDOT 46th Annual Conference Training and Professional Development meeting on November 14-17, 2022 in Biloxi, MS at an estimated cost of $3,448.00 (a portion of this cost will be covered by scholarships from MDOT). (Donna Zampella)
10. Request permission to accept reverse auction bids for equipment in the Environmental Services Department. (Amberlyn Liles)
11. Request permission to reject reverse auction bids for equipment for the Environmental Services Department. (Amberlyn Liles)
12. Second reading and Public Hearing for a proposed Ordinance amending Articles 7 & 10 of the Land Development Code. (Ben Requet)
13. Request approval of a modification to the Oxford Commons Planned Unit Development as provided in Section 2.6.16.9 for Case #2896, David Blackburn, for property located in the Oxford Commons PUD, being further identified as PPINs #4705, #4712, #26553, #26626, #34946, #34959, #35511-#35516, #35744-#35762, #36015, #37317-#37321, #37324, #37325, #37907, #4721, #26605, #27714-#27716, #27718, #27720, #27721, #27876, #28528, #31270, #33596-#33599, #35763-#35768, #36094, #36095, #23803, #26627-#26631, #34467, #35118, #36017, #36096, #26621, #31266, #32820, #35586, #35587, #35769, #36702, #37910, #38120, #38121-#38123, #38370, #39474, #39390, #39475, #39753-#39758, #39806, #40363, #40330, #40326, #40327, #40331, #40381, #40715, #40721, #40737, #41200, #41205, #4502, #33805, #34983, #34984, #35082, #35500, #35501-#35510, #35517-#35530, #35591, #35531, #35532, #35568, #35533, #35576, #35534-#35537, #35589, #35538, #35575, #35539, #35540-#35542, #35573, #35772- #35784, #36517, #36701, #36713, #37276-#37301, #37690, #37696, #37689, #40179, #36715, #38639, #37303-#37305, #37307-#37311, #37313-#37316, and #38133-#38147. (Ben Requet)
14. Request approval of a Preliminary and Final Plat for Case #2897, David Blackburn, for “The Preserve, Phase V at Oxford Commons”, for property located at Lakewood Hill Drive, being further identified as PPIN #4502. (Ben Requet)
15. Consider an appeal of the Planning Commission’s denial of Case #2895, a Special Exception request by David Blackburn for a gated entry, as provided in Section 3.11.3, for property located at 327 Lakewood Hill Drive, being further identified as PPIN #4502. (Ben Requet)
16. Request approval of a Final Plat Amendment for Case #2899, Eric Dahl, for “Park Place Phases I & II”, for property located on Professional Drive, being further identified as PPINs 20577, 26930, 20578, & 20579. (Ben Requet)
17. First Reading of a proposed Ordinance to amend the Zoning Map, for Case #2900, to rezone approximately +/- .158 acres from Institutional-Government to Suburban Corridor and approximately +/- .439 acres that is not zoned to Institutional-Government for property located at Professional Drive, being further identified as PPINs #31943 & #26930. (Ben Requet)
18. Request approval of a Preliminary and Final Plat for Case #2902, Andy Callicutt, for “Oxford Farms Subdivision, Phase 9”, for property located on Oxford Way, being further identified as PPIN #8903. (Robert Baxter)
19. Request permission for Walmart to hire uniformed officers for holiday shopping/Black Friday detailsat$46.00/hour. (Jeff McCutchen)
20. Request permission to approve a Parade/Assembly permit for The University of MS-Southern Documentary Project on Tuesday, November 1, 2022 from 6:30-8:30pm. (Jeff McCutchen)
21. Request permission to approve a Parade/Assembly permit for the Christmas Lighting Event on November 8, 2022 at 6:00pm. (Jeff McCutchen)
22. Request permission to approve a Parade/Assembly permit for the Oxford Square Alliance to host the Holiday Open House on the Square on November 25, 2022 from 10:00am-6:15pm. (Jeff McCutchen)
23. Request permission to approve a list of final budget re-allocations and amendments for FY ended September 30, 2022. (Ashley Atkinson)
24. Consider a contract with McCarty Architects for the design of a new police station. (Mark Levy)
25. Consider a request to accept infrastructure from the CR 412 Water Association. (Reanna Mayoral)
26. Consider a contract with Integrated Right-of-Way for professional services related to the University Avenue -Highway 7 Interchange Improvement Project. (Reanna Mayoral)
27. Consider a request to accept infrastructure for Villa West, Phase 1 within the Seminole Bluff Subdivision. (Reanna Mayoral)
28. Consider a request to accept infrastructure within Owen’s Place. (Reanna Mayoral)
29. Consider an executive session.
30. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.