City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, October 5, 2021

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on September 21, 2021 and the Special Meeting on September 28, 2021. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Fire Department. (Joey Gardner)
   2. Human Resources:
      1. Request permission to approve a promotion for an employee at mTrade Park. (Braxton Tullos)
      2. Request permission to hire two part-time employees at mTrade Park. (Braxton Tullos)
      3. Request permission to hire two employees for the Oxford Fire Department. (Braxton Tullos)
      4. Request permission to accept the resignation of an employee at the Oxford Fire Department. (Braxton Tullos)
      5. Request permission to accept the resignation of an employee in the City/County Transit Department and advertise for a replacement. (Braxton Tullos)
      6. Request permission to hire a Part-time Bookkeeper in the RSVP Department. (Braxton Tullos)
      7. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to hire an employee in the Parking Enforcement Division. (Braxton Tullos)
      9. Request permission to hire an employee in the City Shop Department. (Braxton Tullos)
      10. Request permission to approve salary adjustments for grant employees in the Oxford Police Department. (Braxton Tullos)
      11. Request permission to approve a step raise for an employee in the Development Services-Building Department. (Braxton Tullos)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   4. Travel Requests:
      1. Request permission for the Director and Sales Manager to attend the MS Tourism Association 2021 Governor’s Conference on Tourism in Jackson, MS on October 20-22, 2021 at an estimated cost of $1,360.00. (Hayden Guest)
      2. Request permission for an employee to attend the Building Officials Association of MS Winter Conference on November 30-December 4, 2021 in Natchez, MS at an estimated cost of $1,000.00. (Chris Carter)
      3. Request permission to send an employee to the MS SWANA (Solid Waste Association of North America) Fall Conference in Natchez, MS on October 10-14, 2021 at an estimated cost of $230.00. (Amberlyn Liles)
7. Consider a Resolution of the Mayor and Board of Alderman to affirm the earlier conveyance of a portion of unopened South 13th Street, and to authorize issuance of a replacement quitclaim deed to the successor of the original grantee based on a request from Kirk Milam, on behalf of the Estate of Floyd Metts.
8. Request permission for the OUT General Manager and two management-level employees to attend the 2021 CTAA Expo Conference on November 7- 11, 2021, in Richmond, VA, at an estimated cost of $3,963.94. RTAP will reimburse all conference expenses except for $115.00. (Donna Zampella)
9. Request permission to authorize the Mayor to sign the 2021-2022 5311 Grant for the Oxford- University Transit Program. (Donna Zampella)
10. Request permission to accept the reverse auction bids for the three Automated Garbage Collection Trucks. (Amberlyn Liles)
11. Request permission to accept an offer from Cannon Motor Company for a new Recycling Drop-Off location. (Amberlyn Liles)
12. Request permission to approve and authorize the Mayor to sign the MDOT contract for City/County Transit. (Arledia Bennett)
13. Update on balconies located in the City ROW areas. (Chris Carter)
14. Request permission to close the section of University Avenue from Old Taylor Road to 5th Street on December 6, 2021 at noon for the staging of the annual Christmas parade. (Jimmy Allgood)
15. Second reading and Public Hearing on a proposed Ordinance to rezone approximately +/- 4.6 acres, Case #2784, owned by MFM Development, LLC, from (NR) Neighborhood Residential to (SCO) Suburban Corridor, for property located at 2385 South Lamar Boulevard, being further identified as PPINs 8908 and 10381. (Ben Requet)
16. Second reading and Public Hearing on a proposed Ordinance amending the City of Oxford Land Development Code, Case #2792. (Ben Requet)
17. Request permission to approve and authorize the Mayor and the Police Chief to sign the annual Interlocal Agreement for the Lafayette-County Metro Narcotics Unit for FY 2021-2022. (Jeff McCutchen)
18. Request permission to approve the list of unmarked cars as required by state statute. (Jeff McCutchen)
19. Request permission to approve a Restaurant Consumption Permit for SRM, LLC DBA The Isom Place. (Jeff McCutchen)
20. Consider a revocable license for Funky’s for the use of surplus municipal property located on Jackson Avenue East. (Mark Levy)
21. Request permission to approve the Oxford Garden Club’s participation in the Adopt-a-Street Program. (Mark Levy)
22. Consider a proposal from Environmental Compliance and Testing (E.C.T) for asbestos testing on the old RSVP Building. (Mark Levy)
23. Request permission to approve the Municipal Compliance Questionnaire for FY 2020-2021. (Ashley Atkinson)
24. Request permission to approve a list of budget re-allocations and amendments for FY 2020-2021. (Ashley Atkinson)
25. Request permission to close Tyler Avenue between South 14th Street and South Lamar beginning October 6th to repair a damaged utility line. (Reanna Mayoral)
26. Request permission to close East Jackson Avenue, South 10th Street and South 11th Street from 7:00am-5:00pm on October 11, 2021 for the repair of lights in that area. (Reanna Mayoral)
27. Consider a contract renewal with Michael Rogers, P.E. for professional services related to the maintenance of the City of Oxford Water Model. (Reanna Mayoral)
28. Consider a contract with Williams Engineering Consultants for professional services for the South Lamar Box Culvert Hazard Mitigation Project. (Reanna Mayoral)
29. Consider a contract with Williams Engineering Consultants for the Construction, Inspection and Engineering Services for the Cemetery Creek Project. (Reanna Mayoral)
30. Consider a contract with Daniels & Associates for professional services for the Brittany Woods Water Improvements Project. (Reanna Mayoral)
31. Consider a contract with Daniels & Associates for professional services to develop plans for the future wells, water plant, and distribution system at mTrade Park. (Reanna Mayoral)
32. Consider an Amended and Restated Use Agreement for the University Intercollegiate Rifle team’s use of the rifle range located at the Oxford Conference Center and Army National Guard Readiness Center. (Bart Robinson)
33. Consider an executive session.
34. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.