City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, September 17, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on September 3, 2024 and the Recess Meeting on September 12, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the mTrade Park Department and authorize its disposal. (Brad Freeman)
      2. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
   2. Grants:
   3. Human Resources:
      1. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      2. Request permission to hire two employees in the Oxford Fire Department. (Braxton Tullos)
      3. Request permission to accept the resignation of an employee at the Oxford ARC. (Braxton Tullos)
      4. Request permission to hire an employee in the Oxford ARC department. (Braxton Tullos)
      5. Request permission to hire a Seasonal employee in the Environmental Services Department. (Braxton Tullos)
      6. Request permission to hire a Seasonal employee in the mTrade Park Department. (Braxton Tullos)
      7. Request permission to hire two Part-Time employees at the Oxford Conference Center. (Braxton Tullos)
      8. Request permission to accept the resignation of an employee in the Environmental Services Department. (Braxton Tullos)
      9. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept the donation of a 16″ battery powered chainsaw from Home Depot for the Oxford Fire Department. (Joey Gardner)
      3. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for two employees to attend the Delta Strong: End Trafficking Together Conference in Cleveland, MS on October 10-11, 2024 at no cost to the City. (Nickie Denley)
      2. Request permission for two employees to attend the Winter Clerk’s Conference in Flowood, MS, on December 11-13, 2024, at an estimated cost of $2,000.00. (Ashley Atkinson)
      3. Request permission for two employees to attend the First Responders Peer Support Chaplain training in Jonesboro, AR on October 4, 2024 at an estimated cost of $400.00. (Joey Gardner)
      4. Request permission for an employee to attend the FBI-LEEDA Command Leadership Institute in Largo, FL on November 11-15, 2024 at an estimated cost of $1,796.16. (Jeff McCutchen)
      5. Request permission for three employees to attend the Delta Strong, Human Trafficking Conference in Cleveland, MS on October 10-11, 2024 at an estimated cost of $831.00. (Jeff McCutchen)
      6. Request permission for an employee to attend the TECC Class in Pearl, MS on October 14-15, 2024 at an estimated cost of $200.00. (Joey Gardner)
      7. Request permission for an employee to attend the MCDEMA Mid-Winter Conference in Biloxi, MS on November 18-20, 2024 at an estimated cost of $625.00. (Hollis Green)
      8. Request permission for two employees to attend the MS Solid Waste Association of North America 2024 Fall Conference in Natchez, MS on October 13-17, 2024 at an estimated cost of $472.00. (Amberlyn Liles)
      9. Request permission for Environmental Services employees to attend the Keep Mississippi Beautiful Conference in Ocean Springs, MS on November 3-5, 2024 at an estimated cost of $531.00. (Amberlyn Liles)
      10. Request permission for Environmental Services employees to attend the 2024 Solid Waste Association of North America Wastecon in Dallas, TX on October 20-24, 2024 at an estimated cost of $590.00. (Amberlyn Liles)
7. Request permission to accept the quote from RLI for the General Liability Insurance for the Oxford- University Transit System. (Donna Zampella)
8. Discuss the TVA Wholesale Rate Adjustment. (Rob Neely)
9. Request permission to approve the reverse auction bids received and authorize the purchase of a Front-End Loader Refuse Truck for the Environmental Services Department. (Amberlyn Liles)
10. Request permission to accept the reverse auction bids received and authorize the purchase of debris vacuum body for the Environmental Services Department. (Amberlyn Liles)
11. Second reading and Public Hearing for an Ordinance amending Chapter 87, Article III, Junk Vehicles and Appliances. (Jeff McCutchen)
12. Request permission to approve a Parade/Assembly Permit for Upstream Life Insurance Company to host a mobile blood drive on December 3, 2024 from 9:00am-3:00pm. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly Permit for Oxford High School Student Council to host their annual Homecoming Parade on October 22, 2024 from 6:00pm-8:00pm. (Jeff McCutchen)
14. First reading of a proposed Ordinance to amend the Zoning Map for Case #3131, JWM Development, LLC (JW McCurdy), to rezone +/- 26.06 acres from Traditional Neighborhood Business (TNB) and Neighborhood Residential (NR) to Suburban Multi-Family (SMF), and +/- .07 acres from Neighborhood Residential (NR) to Suburban Residential (SR) for property located on Old Taylor Road, being further identified as PPINs 14967 & 34530. (Ben Requet)
15. Request approval of a Final Plat for Case #3124, for LT2, LLC, for “The Grove at Grand Oaks, Phase 8, Parts II & III”, for property located at 1200 Crowson Drive, being further identified as PPIN 26136. (Ben Requet)
16. Consider a request from JP Corp General Contractors for the final acceptance of the Oxford Conference Center terrace project. (Mark Levy)
17. Consider a Resolution to accept the transfer of Punkin Water Association to Oxford Utilities, and authorize the Mayor to execute the closing documents. (Mark Levy)
18. Consider quotes for the construction of a privacy fence at the Oxford Memorial Cemetery. (Mark Levy)
19. Consider a Resolution declaring certain Municipal Property surplus and authorize a contract for the sale of same. (Mark Levy)
20. Request permission to approve an easement to NEMEPA for the installation of a primary electrical distribution line at the landfill. (Mark Levy)
21. Consider a proposal from Demolition Specialist for a hazardous material inspection at the current Oxford Police Department building. (Mark Levy)
22. Consider a proposal from Corbett, Legge, and Associates (CLA) for a mechanical, plumbing, and electrical system report at the current Oxford Police Department building. (Mark Levy)
23. Consider Change Order #1 & Final for the Punkin Water Distribution Improvements Project. (John Crawley)
24. Request approval of an Engineering Services Agreement with Elliott & Britt Engineering, PA related to intersection improvements for a proposed roundabout at North Lamar Blvd. and Molly Barr Road. (John Crawley)
25. Request approval of an Engineering Services Agreement with Elliott & Britt Engineering, PA for pedestrian signal improvements at the intersection of Bramlett Blvd. and University Avenue. (John Crawley)
26. Consider a request from LT2, LLC to accept the infrastructure in Grand Oaks, Phase VIII, Parts II & III. (John Crawley)
27. Request approval of an Engineering Services Agreement with Williams Engineering Consultants, Inc. as related to the North Lamar Corridor Improvements Project from Price Street to Molly Barr Road. (John Crawley)
28. Consider a request from Oxford Commons III, LLC to accept the infrastructure in The Heights at Oxford Commons, Phases 10, 11, & 12. (John Crawley)
29. Consider a request from Oxford Commons IV, LLC to accept the infrastructure in The Oaks at Oxford Commons, Phases 1, 2, 3, 7, 8, 9, 11, 12, 18, 19, & 27. (John Crawley)
30. Consider an executive session.
31. Adjourn.