City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, September 19, 2023

Regular Meeting is Tuesday, September 19, 2023 at 5 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on September 5, 2023 and the Recess Meeting on September 13, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
   2. Grants:
      1. Request permission to apply for Transportation Alternative (TA) grant funds from the MS Department of Transportation for consideration of three (3) sidewalk projects. (Reanna Mayoral)
   3. Human Resources:
      1. Request permission to approve an unpaid intern for Stronger Together. (Marlee Carpenter)
      2. Request permission to accept the retirement of an employee in the Stronger Together Department. (Braxton Tullos)
      3. Request permission to hire a Part-Time Facility Worker in the Oxford Conference Center Department. (Braxton Tullos)
      4. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire a Part-Time employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to hire three Full-Time employees in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to approve salary adjustments for four employees in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to hire Seasonal Part-Time employees in the Environmental Services Department. (Braxton Tullos)
      9. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      10. Request permission to promote three Season employees to Lead Concession Stand workers in the mTrade Park Department. (Braxton Tullos)
      11. Request permission to hire two Part-Time employees in the mTrade Park Department. (Braxton Tullos)
      12. Request permission to promote two Part-Time employees to Full-Time in the mTrade ParkDepartment. (Braxton Tullos)
      13. Request permission to hire an employee in the Municipal Court Department. (Braxton Tullos)
      14. Request permission to accept the resignations of three employees in the Stronger Together/County Transit Department, due to the elimination of the positions as a result of the Oxford-University Transit Grant taking over the management of the County Transit System. (Braxton Tullos)
      15. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for the Director and Officers of the 405D Alcohol and Drug Impaired Driving – Training Coordination Grant to travel to teach for state training for FY23/24, in accordance with the requirements of the grant. (Jeff McCutchen)
      2. Request permission for an employee to attend SFST training on October 17-19, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      3. Request permission for an employee to attend Terrorism Awareness training on September 25-26, 2023 in Greenville, MS at an estimated cost of $395.00. (Jeff McCutchen)
      4. Request permission for an employee to attend 40 Hour Basic Telecommunications Course on December 4-8, 2023 in Oxford at an estimated cost of $395.00. (Jeff McCutchen)
      5. Request permission for an employee to attend CIT training on October 16-20, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      6. Request permission for the General Manager to attend the 2023 GM Meeting with RTAP Dev in Fort Worth, TX on October 23-25, 2023 at an estimated cost of $396.00. (Donna Zampella)
      7. Request permission for an Apprentice Lineman to attend TVPPA Apprentice Lineman Training in Jackson, TN on December 11-15, 2023 at an estimated cost of $1,525.88. (Rob Neely)
      8. Request permission for three employees to attend the Street Cop training-Deceptive Behaviors & Hidden Compartments on September 18, 2023 in Oxford at an estimated cost of $675.00. (Jeff McCutchen)
      9. Request permission for an employee to attend the MS Geospatial Conference on October 11-13, 2023 in Long Beach, MS at an estimated cost of $940.00. (Hollis Green)
      10. Request permission for an employee to attend the MCDEMA Mid-Winter Conference on November 13-16, 2023 in Bay St. Louis, MS at an estimated cost of $640.00. (Hollis Green)
7. Request permission to approve two appointments to the EDF Board.
8. Request permission to approve an appointment to the Oxford Tourism Board.
9. Request permission to approve an appointment to the Historic Preservation Commission.
10. Request permission to accept the audit for FY ended September 30, 2022. (Bryon Wilemon/Ashley Atkinson)
11. Request permission to approve a contract for professional services with Orion Planning and Design, in the amount of $8,750.00 for Phase I, to update the Vision 2037 Housing Data. (Ben Requet)
12. Request permission to approve a Parade/Assembly Permit for Fish Robinson for Christmas Carols on the Square on Sunday, December 24, 2023 from 3:00pm-7:00pm. (Jeff McCutchen)
13. Request permission for two employees to attend Mobile Mounted Police Instructor school on November 26-December 8, 2023 at an estimated cost of $3,596.00. (Jeff McCutchen)
14. Request permission to approve a purchase agreement for a new E-ONE Cyclone Chassis Custom Pumper with accessories for $907,327.00, with an expected delivery date of October 2025. (Joey Gardner)
15. Second reading, Public Hearing, and potential vote on an Ordinance amending Article I, Section 102-18-Golf Carts on Certain Streets. (Mark Levy)
16. Consider an executive session.
17. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.